D3.1 The Work to be done under the Contract shall consist of provision and support of Advanced GIS
and Mapping solution for a five (5) year term from the date of award, with the option of three (3)
mutually agreed upon two (2) year extensions.
D3.1.1 The City may negotiate the extension option with theontractor within ninety (90)
Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the
Contractor as a result of such negotiations.
D3.1.2 Changes resulting from such negotiations shall become effective on the anniversary day of
the respective year. Changes to the Contract shall not be implemented by the Contractor
without written approval by the Contract Administrator.
D3.1.3 Bidders are advised that, in future, the City may be participating in collaborative
procurement initiatives with other levels of government. Accordingly, extensions to this
Contract may not be exercised.
D3.2 The major components of the Work are as follows:
(a) Onboarding activities;
(b) Supply, install, configure and optimize software licensing/subscriptions (including any
required third-party software licenses);
(c) The Contractor shall supply, install, configure and optimize proprietary hardware (if
required, to be included in the cost for Item No. 7 on Form B: Prices) and provide
comprehensive maintenance and support for contracted term including any required
licensing at no additional cost;
(d) Professional services;
(e) Ongoing Contractor support and maintenance services for all software and hardware (if
any) components for the contracted term; and
(f) Training.
D3.3 The City will provide the following:
(a) Host servers
(b) Virtual servers
(c) VMware licenses
(d) Operating System licences
(e) MS SQL Server Enterprise licenses
(f) MS Windows client workstations/desktops/and laptop computers
D3.4 Work under the contract to begin within 30 Calendar days of contract award.
D3.5 All maintenance and support agreements are to begin upon Contract Administrator acceptance
of completion of go-live cutover.
D3.6 Notwithstanding D3.1, in the event that operational changes result in substantial changes to the
requirements for Work, the City reserves the right to alter the type or quantity of work performed
under this Contract, or to terminate the Contract, upon thirty (30) Calendar Days written notice
by the Contract Administrator. In such an event, no claim may be made for damages on the
ground of loss of anticipated profit on Work.
D3.7 The funds available for this Contract are $300,000.
