D5. SCOPE OF SERVICES
D5.1 The Consultant shall work with the Water and Waste Department and the Indigenous
Relations Division.
D5.2 The Services required under this Contract shall consist of Indigenous Liaison in
accordance with the following:
(a) Attend a kick-off meeting with the City.
(i) For evaluation purposes, assume one (1) hour of time.
(b) Provide advice to the City regarding successfully communicating with Indigenous Stakeholders,
including, but not limited to, suggestions for resources and/or guidance materials for fostering
good relationships with Indigenous Stakeholders in Manitoba.
(c) In collaboration with the City, identify potential Indigenous Stakeholders for the NEWPCC
Upgrade project.
(i) For evaluation purposes, assume a three (3) hour meeting with City employees from the
Indigenous Relations Division and the Water and Waste Department.
(d) General communication with internal staff as required.
(i) For evaluation purposes, assume quarterly internal update meetings from 2024 to the end of
2032 (36 internal meetings, each 1 hour in duration).
(e) Manage and respond to inquiries from the Indigenous Stakeholders including by phone and
email;
(i) For evaluation purposes, assume four (4) hours of time.
(f) In order to better navigate the Indigenous Stakeholder Gathering(s), take time to educate
themselves on the City’s responses to issues that impact Indigenous citizens. The City will provide
resources upon contract award.
(i) For evaluation purposes, assume ten (10) hours of educational time.
(g) Any other duties necessarily incidental to the Services.
(i) For evaluation purposes, assume forty (40) hours of time.
(h) Based on the Indigenous Stakeholders identified in D5.2(c), develop an Indigenous
Stakeholders Gathering Plan per D6.
(i) City to review and provide comments on the Indigenous Stakeholders Gathering Plan before
Consultant finalizes;
(ii) For evaluation purposes, assume fifteen (15) hours of time.
(i) The Indigenous Stakeholders Gathering Plan should at a minimum include:
(i) number, location, and duration of gatherings;
(ii) itinerary and logistics of gatherings;
(iii) outreach and translation strategy for materials and signage, etc;
(iv) suggestions for Indigenous protocols to follow specific to each Indigenous Stakeholder
Gathering;
(v) food, beverage, and honorarium, etc.
(j) Upon approval of D5.2(c) and D5.2(h), invite the identified Indigenous Stakeholder(s) to
participate in the Indigenous Stakeholder Gathering(s). Track all correspondence with Indigenous
Stakeholders;
(i) For evaluation purposes, assume five (5) hours of time.
(k) Plan, facilitate, and staff a minimum of six (6) Indigenous Stakeholder Gatherings including
creating presentation(s) tailored to each Indigenous Stakeholder(s) as outlined in (h).
(i) For evaluation purposes, plan for one (1) gathering in Winnipeg, assuming a travel distance
of less than 50km round trip, and five (5) gatherings in each Indigenous Stakeholder community,
assuming a total round-trip distance of 2000km from Winnipeg to attend all 5 gatherings (a total of
2,050km for all 6 gatherings).
(ii) For evaluation purposes, assume one hundred (100) hours of time.
(l) Develop a stand-alone Indigenous Stakeholder Gathering(s) Summary Report summarizing the
gatherings and information received as it relates to D6.3(b) and D6.3(c);
(i) City to review and provide comments on the report before Consultant finalizes;
(ii) For evaluation purposes, assume ten (10) hours of time.
(m) Provide updates throughout the entire duration of the NEWPCC Upgrade project to the Indigenous
Stakeholder(s) in their communities at a frequency identified in D5.2(l).
(i) For evaluation purposes, assume quarterly external meetings from 2024 to the end of 2032
(36 external meetings, 2 hours in length, each with 4 hours of drive time = 216 hours) each at a
round trip distance of 400km from Winnipeg (a total of 14,400km).
D5.3 Where possible, the Services shall be in accordance with the City’s Project Management
Manual http://winnipeg.ca/infrastructure/asset-management-program/templates-manuals.stm#2 and
templates http://winnipeg.ca/infrastructure/asset-management-program/templates- manuals.stm#4 .
Notwithstanding the foregoing, the Consultant is being engaged by the City for their professional
expertise; the Consultant shall bring to the Consulting Contract Administrator’s attention any
aspect of the City’s Project Management Manual or templates which the Consultant is of the opinion
is not consistent with good industry practice.
D5.4 The funds available for this Contract are $200,000.00 (including MRST).
