Basic Information

Reference Number

0000253824

Issuing Organization

NL Provincial Health Shared Services Supply Chain

Owner Organization

NLHS - Western Zone

Solicitation Type

ITT - Invitation to Tender (Formal)

Solicitation Number

2023-3315A

Title

Standing Offer for Western Zone Cleaning and Disinfecting Chemicals

Source ID

PV.MN.NL..1083209.C109407

Agreement Types

Atlantic Procurement Agreement

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Newfoundland and Labrador, West Coast-Northern Peninsula-Labrador

Purchase Type

Duration: 2 years
Option: 1 additional year

Description

Newfoundland & Labrador Health Services (NLHS) is administering this tender on behalf of Western Zone (Western Health) to submit proposals for a Standing Offer for the provision of Cleaning and Disinfecting Chemicals for facilities throughout the region. This will be in accordance with the specifications and requirements set out in this open call, as well as the Public Procurement Act.

The term of the agreement will be for a contract period of two (2) years with an option to extend for an additional one (1) year.
Partial bids will not be accepted. If NLHS proceeds with the tender award, it will be a sole vendor award, not a multi-vendor award.

Refresh Period Option
The Awarded Vendor will have the option to update prices of awarded items listed in their bid at the 1-year and 2-year marks, but must adhere to the below requirements:

Bid pricing for all awarded items is firm and must be held for the first year of the contract
Any pricing for items that are not included in the bid refresh options is firm and must be held for the remainder of the contract period or optional contract year (pricing gets carried forward to Year 2 and/or Extension Year if there is no refresh)
Bid refresh submission date will be set upon award and Awarded Vendor must submit any price increases before said deadline (1 month prior to 1 and 2 year marks) in order to be considered
No price increases at any other point during the contract period will be accepted
The supplier does not change.
Any price updates will be subject to review/approval and validation for the increase must be provided (i.e. proof of increase due to government/industry mandated price adjustments, rising fuel costs, change in product, change in packaging, etc.)
If prices are deemed to be not fair and reasonable, and an agreement on price cannot be reached, the increase can be rejected and the line item(s) removed from the contract for the period of the Standing Offer. Any rejected price increases that result in the item(s) being removed from the contract will be procured via other vendors.

Dates

Publication

2023/08/10 06:32:00 PM NDT

Bid Intent

Not Available

Question Acceptance DeadlineA - Previous Amendment

2023/09/04 12:00:00 PM NDT

Questions are submitted online

Yes

Closing DateA - Previous Amendment

2023/09/14 02:00:00 PM NDT

Contact Information

Courtney Sacuta

Open.Calls@centralhealth.nl.ca

Required Acknowledgement

General Terms and Conditions

Bidder acknowledges to have read, understood and agreed to the general terms and conditions.

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Questions

Question Name	Question Description	Mandatory
Insurance Coverage	Vendors must provide and maintain Commercial General Liability insurance of $2,000,000 (two million dollars) and Automobile Liability Insurance with limits not less than $1,000,000 per occurrence during the duration of the contract. Please acknowledge and confirm proof of this insurance coverage will be submitted upon award if you are the preferred bidder. during the duration of the contract.	Yes
WHSCC Proof of Good Standing	Vendors must provide proof that you are registered and in good standing with the Worker's Compensation Commission. Please confirm this letter will be provided if you are awarded this contract.	Yes
Terms and Conditions	I have read and understood each of the addenda posted to the web site relative to this tender	Yes
Terms and Conditions	I agree with all of the terms & conditions and requirements associated with this tender	Yes

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Schedule A	Completed check list in the Schedule A - Specifications Document	Yes	No
Safety Data Sheets	Safety Data Sheets for all products	Yes	No
Schedule B PDF	Bidding Sheet (PDF with applicable catalogue discount completed)	Yes	No
Schedule B Excel Sheet	Bidding Sheet (Excel Spreadsheet with itemized pricing)	Yes	No
Schedule C	Bidder's Information Form	Yes	No
Schedule D	Privacy / Confidentiality Oath (required from the preferred bidder upon award)	No	No
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