Basic Information

Reference Number

0000288744

Issuing Organization

Defence Construction Canada - Western Region

Solicitation Type

NPP - Notice of Proposed Procurement (Formal)

Solicitation Number

CL210009

Title

Request for Expression of Interest (RFEOI) for B170 HVAC and Controls Upgrades

Source ID

FD.CC.ON.862549.C2559201

Agreement Types

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

World Trade Organization Agreement on Government Procurement (WTO-AGP)

Details

Location

Canada, Alberta

Delivery Point

4 Wing Cold Lake, AB

Purchase Type

Duration: 23 month(s)

Description

English Description

DEFENCE CONSTRUCTION CANADA (DCC) – CL210009_CN81140 - B170 HVAC and Controls Upgrades, 4 Wing Cold Lake, Alberta

Defence Construction Canada (DCC) invites general contractors to express their interest in providing all labour, materials, and equipment necessary to provide an HVAC and Controls Upgrade at Building B170, including work as detailed under the civil, structural, architectural, mechanical and electrical disciplines.

This Request for Expression of Interest (RFEOI) is the first step of a two-step solicitation process, the second step being the Tender Phase. Only the general contractors who will have responded to this RFEOI will be invited to submit a bid during the Tender Phase.

DCC reserves the right to terminate this solicitation at the end of the RFEOI.

This solicitation is being conducted in accordance with the requirements set out in the Canadian Free Trade Agreement (CFTA), Chapter Nineteen of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA) and the World Trade Organization Agreement on Government Procurement (WTO-GPA).

Project background

This project aims to upgrade, and reconfigure the Heating, Ventilation, and Air Conditioning (HVAC) and Building Automation System (BAS) of Building 170 (B170) to improve the heating, ventilation and cooling efficiency of the building and improve controls and automation of the HVAC system to maintain the environmental control for the office spaces.

B170 is an 8098 m2 two-winged, three-level building where the West Wing was constructed circa 1984, and the East Wing was constructed about one year thereafter. As such, the HVAC system and components servicing either wing are distinct and, for the most part, separate.

Documents

Technical plans and specifications are not available during this RFEOI and will be provided during the Tender Phase; however, the Standard Construction Contract Documents for Electronic Bidding, DCL 250E, are available on DCC's website: https://www.dcc-cdc.gc.ca/industry/forms.

Tenderers are advised that this contract is subject to DCC's Procurement Code of Conduct, which can be downloaded at https://www.dcc-cdc.gc.ca/industry/forms. A contractor or supplier who has been declared ineligible or suspended by Public Services and Procurement Canada under its Ineligibility and Suspension Policy and whose period of ineligibility or suspension may not have expired will not be able to proceed to the second stage.

Bid security will be required during the Tender Phase in accordance with DCL193E- Instructions for Bidders for Electronic Bidding item 11.

Estimate

The Rough Order Magnitude estimate for this Contract is $10.4 Million (Current Year $).

This amount excludes GST, design costs, travel and disbursements, consultant fees and expenses, movable equipment and furniture, IT equipment and contingencies.

Schedule

DCC will proceed with the Tender Phase around March 21, 2025.

The works shall reach substantial completion no later than 677 calendar days following the notification of contract award and shall be completed no later than 37 calendar days after the substantial completion date.

Site visit

No site visits will be offered during the RFEOI; however, during the Tender Phase, bidders will be invited to a site visit.

Access to information Act

Tenderers are advised that DCC is subject to the provisions of the Access to Information Act (Canada). Information submitted may be eligible for disclosure in accordance with the requirements of the Act.

Questions and clarifications

Any questions or requests for clarification must be submitted in writing to DCC's Coordinator, Contract Services, whose contact information can be found in the Electronic Bid System.

DCC reserves the right to request clarification and/or confirmation regarding any aspect of this RFEOI to the Tenderer.

In such a case, the Coordinator, Contract Services will be responsible for making the request. The request for clarification and/or confirmation will be sent to the contact person identified on the Electronic Submission System.

Language of the Tender and the contract

By submitting a response to this RFEOI, Tenderers will be invited to choose the desired official language for the tender documents and any resulting contract.

In the Tender Phase, tender documents will be published in the language chosen by the Tenderer in the Electronic Bid System.

Unless otherwise specified in the Contract, all Contract Documents to which the Contract applies or refers, as well as all deliverables, documents, reports and results of the work, services or goods that the Contractor submits, provides, or delivers to DCC or Canada in connection with the performance of the Contract, shall be in the language chosen by the Contractor on the Electronic Bid System.

Joint venture

A joint venture is an association of two or more parties that pools their funds, assets, knowledge, expertise, or other resources into a joint business venture, sometimes called a consortium, to bid together for a requirement. Tenderers submitting interest as a joint venture will be required to clearly indicate in the Electronic Submission System that they are forming a joint venture and should provide the following information:

the name of the joint venture, if applicable,
the name of the representative of the joint venture, i.e., the member chosen by the other members to represent them, if applicable,
the name of each member of the joint venture.

Industrial Security Requirements During Construction

The Contractor must, at all times during the performance of the construction contract, hold a valid Designated Organization Screening (DOS) issued by Public Works and Government Services Canada's (PWGSC) Contract Security Program (CSP). In the case of a joint venture, all parties to the joint venture must hold a valid Designated Organization Screening (DOS).

DCC has issued an Advance Procurement Notice (APN) number 81140 to allow contractors that do not hold a valid Designated Organization Screening (DOS) security clearance to initiate the sponsorship process prior to the launch of the tender phase. For information on the sponsorship process, consult the APN on MERX or visit https://www.dcc-cdc.gc.ca/industry/security-requirements.

To be eligible to participate in the tender phase, a Tenderer who does not hold a valid Designated Organization Verification (DOS) clearance will be required to:

have submitted a Sponsorship application prior to the date of publication of the Tender phase (second step Tender Phase) as indicated in the Electronic Bidding System (MERX);
meet all material requirements of the sponsorship application package by the closing date of the tender call (Tender phase) as indicated in the Electronic Bidding System (MERX); and
Have submitted a response to this RFEOI.

” sponsorship application” means the activity of having completed the questionnaire on the DCC web page and having forwarded the answers to the DCC Industrial Security Program (ISP)”.

” sponsorship application package” means the activity of completing and forwarding the following forms to the DCC Industrial Security Program (ISP): the Application for Registration (AFR) for Canadian legal entities form, the Company Security Officer form, the Security Agreement form, the Security Clearance form, the Fingerprints Applicant form, the Alternate Company Security form and the Personnel Screening form”.

Failure to comply with these requirements will result in a tenderer not being allowed to participate in the tender phase. However, if DCC determines, in its sole discretion that the tenderer could not comply with these requirements because of an undue administrative delay on the part of CSP or DCC, DCC may, in its sole discretion, allow the tenderer to participate in the tender phase.

Closing location

Responses to this RFEOI must be received through the Electronic Bidding System. Responses sent by fax, mail or email will not be accepted.

Closing Date and Time

The closing date and time indicated in the Electronic Submission System will be the official closing date and time of this RFEOI.

Dates

Publication

2025/03/06 05:03:11 PM MST

Bid Intent

Not Available

Closing Date

2025/03/20 02:00:00 PM MDT

Contact Information

Gerry Melake

306-821-2225

gerry.melake@dcc-cdc.gc.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In Bid Questions

Bid Questions

Question Name	Question Description	Mandatory
Legal name	Tenderer's full legal name	Yes
Name of Joint Venture	Name of Joint Venture (If applicable) and companies forming the joint venture	Yes
Point of contact (POC) or Representative of the Joint Venture	Name, phone # and email address of the POC for the project or representative for the Joint Venture (If applicable)	Yes
Members of the Joint Venture	Provide the name of each member of the Joint Venture (If applicable)	Yes
Language of the Tender documents and contract	Indicate your choice of language for the Tender documents and the contract	Yes

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