ADVANCE PROCUREMENT NOTICE
BASE SAFETY AND ENVIRONMENT
POLLUTION PREVENTION PROGRAM
STANDING OFFER AGREEMENT
CFB HALIFAX, NOVA SCOTIA
(with Security Requirements)
Purpose of this Advance Procurement Notice
This is not a bid solicitation. This is an advance notice of a potential Standing Offer Agreement (SOA) with anticipated security requirements to provide interested consultants an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this contract will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.
Description of the Program and Services
The objective of this SOA is to provide the necessary ‘as and when required’ environmental services to Base Safety and Environment (BSE) in support of the Pollution Prevention Program. The services will be provided at Department of National Defence (DND) properties throughout Nova Scotia, but will be mainly focused within the Halifax Regional Municipality.
Overall SOA value is approximately $1,140,00.00 over four years.
The intention is to award the SOA for two years with two additional one-year option extensions if mutually agreed. The initial contract will be awarded to one firm for an approximate value of $290,000.00 per year – a total value of $580,000.00 over the two years. Option extension years are estimated at $280,000.00 per year.
The SOA scope of work is to provide, but may not be limited to, the following services:
- Process Improvement Monitoring – Collection and laboratory analysis of effluent samples from designated locations for select parameters.
- Long-Term Monitoring (LTM) - Collection and laboratory analysis of surface water and sediment samples as part of an LTM Plan to confirm conditions.
- Range Verification Monitoring – Collection and laboratory analysis of groundwater, surface water and sediment samples from designated locations for select parameters. Assessment of sediment and erosion control structures.
- Various Desktop Studies – Completion of studies related to Pollution Prevention Program optimization, contaminant source(s) determination and sample database management.
It is anticipated that this solicitation will be initiated in December 2024. This is conditional on the contract receiving approval to proceed by the Department of National Defence (DND).
Contract Award and Anticipated Security Requirements
In order to be eligible for contract award, a consultant will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the solicitation documents.
As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:
- For consultants: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).
Industrial Security Program (ISP) Sponsorship
Defence Construction Canada (DCC) is providing consultants early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants that are interested in submitting or participating in a proposal for this procurement that fall under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.
In their sponsorship request application to DCC, consultants are asked to quote the following information, among other things:
- Contract number BSE25009; and
- Level of clearance requested to be sponsored for.
Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultant to complete a sponsorship request package. Once DCC has determined that the consultant has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the consultant based on the following timeline:
- 30 calendar days prior to planned solicitation closing, for DESIGNATED ORGANIZATION SCREENING (DOS).
Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the consultant regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the consultant will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.
Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca
Any questions relating to this Advance Procurement Notice can be addressed to:
Veronica L Mendoza, B.Arch., RSW
Team Leader, Contract Services
Veronica.Mendoze@dcc-cdc.gc.ca
Cell. 902-943-1204
Disclaimer
DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a consultant will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the consultant accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.
