Advance Procurement Notice
Device Lifecycle Management (LCM) Program
Ottawa, On
(with Security Requirements)
Purpose of this Advance Procurement Notice
This is not a bid solicitation. This is an advance notice of a potential contract with anticipated security requirements to provide interested Service Providers an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this contract will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.
Description of the Program and Services
This program aims to deliver device lifecycle management that may include but are not limited to providing client computing hardware, planning, deployment, warranty and support, asset management, returns and redeployment, and decommissioning services.
It is anticipated that the Service Provider will be required to supply computing hardware to various DCC locations across Canada in support of DCC operations. The equipment may include, but is not limited to, the following:
.1 Desktop Computers;
.2 Laptop Computers;
.3 Travel Docking Stations;
.4 Docking Stations;
.5 Monitors;
.6 Cables;
.7 Laptop bag;
.8 Mouse; and
.9 Keyboards.
It is also anticipated that the Service Provider will be required to provide the necessary Services for the device lifecycle management of the equipment. The Services may include, but are not limited to, the following:
.1 Planning;
.2 Deploying;
.3 Warranty
.4 Support;
.5 Asset Management;
.6 Returns
.7 Redeployment; and
.8 Decommissioning.
Overall program value is estimated to be in the order of $6,000,000.00 over four (4) years. It is anticipated that this solicitation will be initiated in the Fall 2023.
Contract Award and Anticipated Security Requirements
In order to be eligible for contract award, a Service Provider will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the solicitation documents.
As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:
- for Service Provider: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC); and
Industrial Security Program (ISP) Sponsorship
Defence Construction Canada (DCC) is providing Service Provider early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, Service Providers that are interested in submitting or participating in a proposal for this procurement that falls under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.
In their sponsorship request application to DCC, Service Provider are asked to quote the following information, among other things:
- Contract number DCC-IT-029; and
- Level of clearance requested to be sponsored for.
Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the Service Provider to complete a sponsorship request package. Once DCC has determined that the Service Provider has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the Service Provider based on the following timelines:
- 30 calendar days prior to planned solicitation closing, for DESIGNATED ORGANIZATION SCREENING (DOS); and
Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the Service Provider regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the Service Provider will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.
Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca
Any questions relating to this Advance Procurement Notice can be addressed to:
Keltie Léger
Procurement Specialist
Defence Construction Canada
343-542-5027
keltie.leger@dcc-cdc.gc.ca
Disclaimer
DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a Service Provider will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the Service Provider accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.
