Basic Information

Reference Number

0000086340

Issuing Organization

City of Ottawa

Owner Organization

Ottawa Police Services

Solicitation Type

RFT - Request for Tender (Formal)

Solicitation Number

33418-68000-T01

Title

OPS / Supply and Delivery of Under Molle Duty Shirts for Ottawa Police Services

Source ID

PU.MU.ON.6700.C125551

Details

Location

Canada, Ontario, Ottawa

Purchase Type

Duration: See document.

Description

Requirement

The City of Ottawa, Police Services (the “City” or “OPS”) has a requirement for the Supply and Delivery of Under Molle Duty Shirts (the “Goods”) on an as and when requested basis, and in accordance with the Specifications, Terms and Conditions herein.

This bid is being called by the OPS as the lead agency on behalf of the Ontario Police Cooperative Purchasing Group (PCPG). For the purposes of this bid, the OPS is the legal entity facilitating and preparing this bid document. It must be clearly understood that by submitting a bid in accordance with this document, the respective respondent is agreeing that other interested PCPG members may review the respondent’s bid and may choose to enter into a contract with the Supplier under the same terms and conditions.

Tender Closing Date

All tender submissions must be received at the location indicated below no later than 3:00 P.M. local time on Tuesday, 05 June 2018. Late tender submissions will not be accepted and will be returned unopened. Tenders submitted by email or facsimile will not be accepted.

City of Ottawa
Supply Services
100 Constellation Drive
4th Floor, West Tower
Ottawa, Ontario K2G 6J8

Tenders will be publicly opened at the location noted above after 3:00 p.m. on the Tender Closing Date.

Samples

Bidder(s) shall provide, at their sole expense, a sample consisting of one (1) Large Under Molle Duty Shirt prior to award of contract. Bidders should arrange to have samples delivered prior to the Closing Date of this RFT. All samples shall be shipped to:

Ottawa Police Service
Quality Control Section
4561 Bank Street
Ottawa, ON, K1T 3W5
Re: RFT 33418-68000-T01 – Sample Shirt

Inquiries

All inquiries regarding this RFT are to be directed in writing the Contracting Authority specified herein. Inquiries must be received in writing not later than Tuesday, 22 May 2018. Both the questions and answers will be distributed to all potential bidders by way of written addendum, without identifying the source(s) of the inquiry.

Contracting Authority

For further information regarding this RFT, please contact

City of Ottawa
Supply Services
100 Constellation Drive
4th Floor, West Tower
Ottawa, ON, K2G 6J8

Attention: Chris Malloy
Telephone: 613-580-2424 ext. 27536
Email: Christopher.Malloy@ottawa.ca

Disclaimer

The Procurement of goods and/or services specified in this bid document may be subject to the provisions of the Agreement on Internal Trade (AIT) and/or the Ontario-Quebec Procurement Agreement (OQPA).

All information submitted in response to this RFT is subject to the provisions of the Municipal Freedom of Information and Protection of Privacy Act.

Dates

Publication

2018/04/23 04:01:11 PM EDT

Question Acceptance Deadline

2018/05/22 04:30:00 PM EDT

Questions are submitted online

Closing DateA - Latest Amendment

2018/06/14 03:00:00 PM EDT

Other

2018/05/09 10:00:00 AM EDT

Contact Information

Chris Malloy

613-580-2424 ext. 27536

Christopher.Malloy@ottawa.ca

Pre-Bidding Events

Event TypeA - Previous Amendment

Bidders Meeting

AttendanceA - Previous Amendment

Recommended

Event dateA - Previous Amendment

2018/05/09 10:00:00 AM EDT

LocationA - Previous Amendment

Main Lobby, Ottawa Police Service, 4561 Bank Street

Event NoteA - Previous Amendment

Bidder Meeting

A Bidders meeting will be provided to Bidders with an opportunity to examine a sample Under Molle Duty Shirt in order to ensure all are aware of the details and services expected of them. Meeting will be held at the following location and time:

Date: Wednesday, 09 May 2018
Location: Main Lobby, Ottawa Police Service, 4561 Bank Street
Time: 10:00 am to 11:00 pm

Bidders who do not attend the site meeting will not be precluded from submitting Bid.

Prospective Bidders planning to attend the meeting should register and email the following information to the Contracting Authority no later than 4:30 p.m. on the Monday, 07 May 2018:

Attendee’s full name;
Job title; and
Company name

The Bidders Meeting may be cancelled if the Contracting Authority does not receive confirmation to attend by any Prospective Bidders by the deadline as noted above.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Request Prompt Payment Discount

Yes

Payment Delay

15 Day(s)

Additional Bidding Instructions

Please download the attached document for complete Terms, Conditions and Specifications for this RFT.

Copies of this RFT are available from the MERX Distribution Unit (telephone: 1-800-964-6379) or for download on the Internet at www.merx.com. MERX is the official and sole distributor of this RFT and any issued addenda. If a bidder obtains this RFT by any means other than through MERX, ensuring the accuracy of the RFT and the receipt of any addenda is the sole responsibility of the bidder. It is the responsibility of the bidder to regularly check www.merx.com for any addenda that may be issued prior to the Tender Closing Date. Addenda issued by the City prior to the Tender Closing Date form part of this RFT and must be acknowledged by bidders in the space provided in Form E – Form of Tender. Failure to acknowledge all issued addenda may result in the bid being deemed non-compliant and rejected.

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