Basic Information

Reference Number

0000207960

Issuing Organization

City of Ottawa

Owner Organization

Transportation Services Client Unit

Solicitation Type

RFSO - Request for Standing Offer (Formal)

Solicitation Number

33520-07100-S02

Title

ICSD/FS/Supply and Delivery of Light Fleet Vehicles Extension No. 1

Source ID

PU.MU.ON.6700.C125526

Details

Location

Canada, Ontario, Ottawa

Purchase Type

Term: 2021/11/01 12:00:00 AM EDT - 2022/10/31 11:59:00 PM EDT

DescriptionA - Latest Amendment

This RFSO 33520-07100-S01 Extension No. 1 (named here as 33520-07100-S02 as MERX does not accept the same file number more than once) is being distributed for the sole purpose of adding suppliers to the RFSO eligibility list(s). This is not a new request for standing offer. No changes to any specification, term or condition of this RFSO will be considered. All new Offerers must accept the terms and conditions of this RFSO “as-is”.

Requirement
The City of Ottawa, Fleet Services (the “City”) is requesting standing offer submissions from Offerers qualified to supply and deliver light Fleet vehicles on an as and when requested basis, in accordance with the specifications, Terms, and Conditions of this Request for Standing Offer (RFSO). The City estimates a total of 125 various light Fleet vehicles will be required annually.
The City intends to qualify multiple Suppliers in one, or more of the following categories, as described in Annex A Ext 1 Specifications:
Category 1: Passenger Vans
Category 2: Cargo Vans
Category 3: Pick-Up Trucks
Category 4: Hybrid and Electric

Administrative Authority
The City’s Administrative Authority for this RFSO is:
Tasha MacLaurin
Procurement Officer, Supply Services,
Telephone: (613) 580-2424 Ext. 21804
E-mail: Tasha.MacLaurin@ottawa.ca

RFSO Ext 1 Closing Date
Friday, 01 October 2021 at 3:00 pm

Dates

Publication

2021/09/08 02:24:01 PM EDT

Question Acceptance Deadline

2021/09/15 11:59:00 PM EDT

Questions are submitted online

Yes

Closing DateA - Latest Amendment

2021/10/01 03:00:00 PM EDT

Contact Information

Tasha MacLaurin

613-580-2424 ext. 21804

Tasha.Maclaurin@ottawa.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Request Prompt Payment Discount

Yes

Payment Delay

15 Day(s)

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Form of Standing Offer	Form of Standing Offer	Yes	No
Annex A Ext 1	Annex A Ext 1 Specifications	Yes	No
Price Schedule Ext 1	Price Schedule Ext 1 (excel format)	Yes	No
Additional Information	Additional Information	No	No
No entries

Additional Bidding Instructions

Offer Preparation and Submission Instructions
1 All offers must be submitted electronically via the MERX Online Tendering System to the Administrative Authority, identified herein.
2 All Offerers must:
2.1 Download, complete and attach a copy of the Price Schedule “A” Ext 1 in Excel format to their offer submission;
2.2 Download, complete and attach a signed Form of Standing Offer (Part C- below) to their offer submission;
2.3 Download, complete and attached Annex A Ext 1 Specifications to their offer submission; and
2.4 Complete and/or attach to their offer, any confirmation of Specifications and/or supplemental information/literature, either as required herein or as deemed by an Offerer to be relevant to their offer. Should such additional information, however, in anyway qualify or restrict the offer it may result in the offer being declared incomplete and irregular, and removed from consideration
2.5 No other Form of Standing Offer, other than those specified in 2., will be accepted. Any other form of offer submitted will be declared informal. All electronic documents must be submitted in Microsoft Word, Microsoft Excel or Adobe PDF formats ONLY.
2.6 Offerers shall ensure that all sections of the Request for Standing Offer are completed, as required. Offerers who omit a Firm Unit Price for a Work Vehicle ID, will not be considered a Supplier for that Work Vehicle ID.
2.7 Offerers who provide a Firm Unit Price for a Work Vehicle ID but omit a price for any stated option, will still be considered a Supplier for that Work Vehicle ID.
2.8 Offerers who are able to provide stated options, shall ensure the Manufacturer Code and option pricing is provided in the Price Schedule. If an option is only available as a package, the Offerer shall provide the full package price. If two (2) or more options that the City requested come as a package, the Offerer shall use the same Manufacturer code for those options, and shall provide a package price in the appropriate column.
2.9 Documents which contain prices, which appear to be as unbalanced as likely to affect adversely the interest of the City, may be rejected.

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