Notice of Proposed Procurement constituting (i) a Notice of Intended Procurement and Summary Notice under CETA, and (ii) a Tender Notice under the CFTA
1.0 Introduction
The Canadian Air Transport Security Authority (“CATSA”) is a Crown corporation with headquarters at 99 Bank Street, Ottawa, Ontario, Canada, K1P 6B9. CATSA is responsible for the delivery of consistent, effective and efficient screening of passengers and non-passengers in designated airports. Further information about CATSA can be obtained at www.catsa.gc.ca.
1.1 Estimated Contract Value
$1,720,000, excluding applicable taxes.
2.0 Description
CATSA is preparing to replace its current Perimeter Security System and Services (“System”) for CATSA Headquarters, Regional Offices, and Training Centers across Canada, and any future offices and their locations and/or satellite offices that may be added when required. The RFP will contain more details on the process and statement of requirements describing the various aspects of CATSA’s needs in greater detail.
For details see the Notice of Intent (“NOI”).
3.0 Procurement Method
This NOI establishes an Open Tendering process through which companies will be prequalified to receive the subsequent Request for Proposals (“RFP”). The RFP will establish a Selective Tendering process to enter into a non-exclusive Contract. It is intended that this procurement will involve negotiations in respect of finalizing an agreement for the provision of the System in accordance with the process set out in the RFP.
4.0 Estimated Quantity of Goods and Services
CATSA’s estimated immediate requirement is for one system which provides uninterrupted access control, intrusion detection, and monitoring System and Services, which include panic alarms, emergency alarms, medical alarms, access cards, intercom system, printers, required cabling, software, and other infrastructure for the system (“System”) for CATSA Headquarters, Regional Offices, and Training Centers across Canada (thirteen (13) locations) and any future offices and their locations and/or satellite offices that may be added when required. The System will also require an estimated forty-eight (48) biometric readers and forty-one (41) proxy readers for delivery, installation, and all implementation activities, including removal of the existing system.
During the term of the Contract, CATSA may, subject to the availability of funding, purchase up to an estimated additional forty-eight (48) biometric readers, forty-one (41) proxy readers, and any other components of the System that may need to be replaced as a part of normal lifecycle management of the System’s equipment on an as and when required basis, via purchase orders issued under the resulting Contract.
By responding to the NOI, companies acknowledge that: (i) the foregoing are estimates only and are subject to change, in CATSA’s sole and absolute discretion, at any time, up to and including any time after any resulting Contract is entered into; and (ii) CATSA cannot commit to purchase any quantity of goods or services until a purchase order is issued in accordance with any resulting Contract.
These estimated requirements are for informational purposes only and do not represent a commitment by CATSA to buy all or any quantities.
5.0 Term of Resulting Contract
It is anticipated that the term of any resulting Contract will be for an initial term of five years, renewable for an additional five one-year periods at CATSA’s sole option.
As this is anticipated to be a recurring Contract, it is CATSA’s intention to issue a notice of intended procurement in respect of a new NOI and RFP prior to the expiry of the term of the resulting Contract.
6.0 Address for Submission of Questions and Responses; Question Acceptance Deadline and Closing Date
The question acceptance deadline and the closing date are set out in the “Dates” section. CATSA may extend either or both of such dates.
Questions and responses must be submitted through the MERX Electronic Bid Submission system at www.MERX.com.
7.0 Minimum Eligibility Requirements
Minimum Eligibility Requirements to Participate in the RFP for the Supply of a Perimeter Security System and Services:
In order to be eligible to participate in the RFP, a Company MUST demonstrate that it meets the requirements described below.
The Company MUST:
- Confirm that all continuous monitoring services are performed by the Company (or a corporate affiliate) and not performed by a third party; and
- provide a duly executed confidentiality agreement in the form as attached.
Attached as Schedule “A” to the NOI is the Statement of Eligibility which companies must complete and submit to CATSA in accordance with the process described below. Note that the Statement of Eligibility contains confirmation of the eligibility requirements listed above.
8.0 Rated Requirements
The RFP will contain details of the rated requirements.
9.0 Contractor Selection
Eligibility to participate in the RFP is conditional upon a Company demonstrating compliance with the Minimum Eligibility Requirements listed in Section 7 above. The form of the RFP will consist of an invitation to Eligible Bidders to submit written proposals consisting of technical and financial offers in response to the requirements, terms and conditions contained in the RFP document. The evaluation will be completed upon receipt of the Eligible Bidders’ proposals in response to the RFP.
The top ranked bidder will be identified by CATSA in accordance with the process detailed in Schedule “B” (Evaluation and Selection Process) of the RFP at which point the RFP will be at an end. The evaluations under the RFP and the preceding steps in the RFP, and any schedule under the RFP are solely for the purposes of establishing a top ranked bidder with whom to enter into negotiations and nothing shall limit CATSA’s ability to negotiate and to conclude an agreement with the top ranked bidder (or successive ranked bidders) on terms, commitments, or prices different from those identified in the RFP, any Schedule under the RFP, or the top ranked bidder’s proposal.
10.0 Trade Agreement
This procurement is subject to:
- Chapter Nineteen (Government Procurement) of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
- The Canada-United Kingdom Trade Continuity Agreement; and
- Chapter Five (Government Procurement) of the Canadian Free Trade Agreement (CFTA).
11.0 Use of MERX
CATSA will only use MERX as its web-based forum to post solicitations. As such, the attached procurement document has only been posted on MERX, and all related documents, notices, addendums, and questions and responses thereto will only be posted on MERX.
See MERX at http://www.merx.com for details respecting how to access the solicitation documents and any costs related thereto.
CATSA does not authorize, or make any representations or warranties in respect of, any postings relating to its procurements found on any other web-based forum.
12.0 Language
A French language version of the NOI will be made available upon request.
Responses may be submitted in either the English or French language.
