1052934,1049648,1041599,1032041 - 2nd and 3rd James St.Construction Project

Project Name:TWO (2) Office Renewal Projects

1.  MNRF Project 1052934  
2. MMAH Project 1049648

1. VAV & Controls Project 1041599
2. Terminal Units Project 1032041

• Review the documents provided, investigate the site and provide a design brief with options (sketches) and recommendations with associated costs.  The client will require a minimum of 5 business days to review the options provided.
• Space & Phase Planning
• Consultants are to prepare tender documents for the procurement of a General Contractor from the IO VOR.  Consultants are to provide site supervision/inspection, contract closeout and documentation review.
• Consultants are to prepare tender documents for the procurement of Furniture & Filing from the IO VOR.  Consultants are to include construction administration for this item.
• Consultants are to prepare tender documents for the procurement of Seating from the IO VOR.  Consultants are to include construction administration for this item.
• Site access visits to be coordinated with BGIS, the CBRE FM and/or Technician and/or building occupants.
• Construction Work will occur outside of business hours only.
• Include an environmental consultant to perform project specific DSS and provide abatement specifications (if required) which is to be incorporated into the RFT documents.
• Access to the building should remain available all the times.
• Appropriate wayfinding signage within the Ministry space to be provided by the contractor
• Consultant is to provide commissioning services
• Project is to be done in accordance with the latest IO Design and Commissioning Guideline (2017).
• IP M&V Option C to be included.
• Consultant required to complete CMMS Form provided upon substantial completion of the project.
• A building permit will be required
• Consultant is required to assist the contractor in completion of the CMMS forms as per Infrastructure Ontario Design & Commissioning Guidelines (Attached).
• For all Power Interruptions, Consultant is required to Complete the CRFC forms as per Infrastructure Ontario Guidelines.  This must be submitted with a complete Method of Procedure. Power Shutdown/Interruption approval time is a minimum of 20 business days.
• TBS Clearances are required for site access

• Documents issued for Tender, Documents issued for Construction & Closeout Documents must be professionally bound with a cover page stating the BGIS project number, BGIS project name, project location, design submission, revision number (if applicable), and date.

1. Consultant will prepare design brief and present designs for full Client review and sign off at the Schematic Design (33%), Design Development (66%) and Tender Documents (99%) design stages along with updated project schedules & Class D, C, B, and Pre-Tender estimates.

• Cost Estimates must include detailed explanation for variances from the previous cost estimate.
• A revised schedule is required to be submitted at each of the design phases identified.
• Schedule submissions must include detailed explanation for variances from the previous schedule.
• Allow for making two (2) sets of changes/revisions at each of the phases/stages identified.

1. The Consultant shall provide electronic copies of the Drawings & Specifications at the Schematic Design (33%), Design Development (66%) and Tender Documents (99%) design stages. 
2. The Consultant shall provide electronic copies of the Drawings & Specifications of the Drawings & Specifications Issued for Tender.
3. The consultant shall provide three (3) hardcopy sets and one (1) electronic copy of construction drawings & specifications on a portable electronic memory device to the General Contractor (or other Prime vendor procured for the construction phase of the project) by the time of the construction kick off meeting.  All addenda issued during the tendering period are to be incorporated.
4. Should a building permit be required the Consultant shall prepare the application for the building permit and obtain all the required signatures. Ensure that all the necessary permits and/or licenses required for executions of the work is obtained and answer queries from the Examiner and prepare design revisions as required. The Contractor shall apply for the Building Permit and provide to the BGIS Designee, copies of all permits and licenses obtained.
5. The Consultant shall provide two (2) hardcopy & electronic sets of the Drawings and specification for permit application.
6. The Consultant shall visit the site regularly during the construction phase to ensure compliance with the contract documents, resolve any on site issues and provide a report with photos and to issue them no later than three (3) days following the site inspection to all parties;
7. The Consultant is responsible to chair, records & distribute minutes for all meetings following the design kick off/initiation meeting and issue them no later than three (3) days following the meeting to all parties.  The consultant shall be responsible for follow-up and coordination of issues pertinent to the project.
8. Contractor’s mandatory bid meeting: All questions asked during this meeting are to be recorded by the Consultant.  Further questions are to be submitted via email to the BGIS Project manager.  Questions will be answered via addendum prepared by the consultant.
9. Once the project is deemed ‘Substantially performed’, the Consultant shall certify and submit to BGIS and the Contractor, a Substantial Performance Certificate. 
10. Upon substantial completion, the Consultant shall forward to the Contractor, three (3) complete sets of working drawings on which the Contractor shall record changes as-built.
    • The Substantial Performance Certificate is to be submitted no later than three (3) business days following Substantial Completion.
11. At the time of Substantial Completion, the consultant is responsible to obtain one (1) hardcopy & two (2) electronic copies of the Operations & Maintenance Manuals from the General Contractor.  They are to be reviewed & approved by the consultant and submitted to BGIS along with one (1) hardcopy set of record drawings plus two (2) editable electronic CAD files in accordance with “IO CAD Standards” on a portable electronic memory device.  The consultant shall provide documentary proof to BGIS that the drawings were completed in accordance with IO CAD Standards
    • All Operations & Maintenance manuals are required to be compliant with the current IO Design & Commissioning Guidelines (Refer to Schedule B of the 2015 IO Building Systems Commissioning Guideline).
12. Upon Total Completion, the consultant will be required to provide a “Statement of Total Completion” To BGIS.  This is to be submitted no later than three (3) business days following Total Completion.  

1. Design Kick Off Meeting and introduction to Stakeholder/User Committee and Ministry Project Managers.
2. Site Investigations by all disciplines as required to complete the assignment – minimum three (3) site visits to obtain all necessary information to prepare a preliminary design. 
3. There will be 3 Design meetings (following the Design Kick Off meeting) to work collaboratively with the Stakeholder/User Committee in progressively working towards a final Design Schematic Brief with drawings, estimate and schedule. The meetings will be 3 weeks apart.  The meeting will be directly with the Stakeholder/User Committee on site with the Project Managers for each Renewal Project who are responsible for design decisions and approvals being made within the schedule.
4. Design Development 66%, Design Complete 99% & Tender Documents ready review) – minimum (3) three teleconferences;
5. Mandatory Tender meeting / briefing – minimum one (1) site visit;
6. Pre-Construction site meeting (Construction Kick Off) – minimum one (1) site visit;
7. Site Inspections by all disciplines – whenever project development requires
8. Construction Progress meeting – bi-weekly on site for the duration of construction;
9. Commissioning site meeting – minimum one (1) site visit;
10. Acoustic Consultant testing and inspections – minimum three (3) site visits;
11. Substantial performance site review – minimum one (1) site visit;
12. Total completion site review – minimum one (1) site visit;
13. Warranty site review – minimum one (1) site visit;