UTSC2021-10 - Cooling Towers Refurbishment

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Susan Dyson
Procurement Manager, Financial Services
University of Toronto Scarborough
1265 Military Trail
Toronto, Ontario M1C 1A4
susan.dyson@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The Facilities Management Department requires refurbishment of four (4) Baltimore Air Coil induced draft cooling towers, model #3672A. These cooling towers require new high efficiency herringbone fill media and high efficiency drift eliminator replacement including all new supports.  Each water basin requires preparation and the application of epoxy coating.
The procurement not anticipated to involve negotiation.  An electronic auction is not anticipated.  

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at
https://utoronto.bonfirehub.ca/opportunities/41774
on or before June 3, 2021 at  2:00:00 p.m. local time.
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation.
Proponents will adhere to the University of Toronto General Labour Conditions

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
One time only purchase.
Work Scheduled from July to September 2021.

EVALUATION CRITERIA
(a)   Attendance at Virtual Proponents meeting           Pass / Fail
(b)   Completed Contractors Safety
       Acknowledgement Form                                          Pass / Fail
(c)   Proof of Insurance- $5M General Liability
       Insurance , $2M Automotive Insurance                    Pass / Fail
(d)   A letter of good standing with Workplace Safety
       and Insurance Board  (WSIB)                                 Pass / Fail
(g) COVID 19 Acknowledgement Form                           Pass/Fail
                                                           
The University will base its selection of qualified suppliers on the following criteria:
Experience and Qualifications (25)
Specifications and Application (10)
Delivery and Leadtime (15)
Pricing (50)


NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.