Basic Information

Reference Number

0000257057

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202316879

Title

Lease Of Laundry Equipment And Services For University Family Housing

Source ID

PU.AC.ON.238761.C110216

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 5 years
Option: Two years extension option

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Raymond Siguenza
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
raymond.siguenza@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT

The University is conducting an RFP for Lease of Laundry Equipment and Services for University Family Housing
The University wishes to enter into a lease agreement for brand new laundry equipment for its two, student family housing residence buildings located at 30 & 35 Charles Street West in Toronto, Ontario, to replace the current fleet of laundry equipment. The lease should provide warranty, and all on-going services, such as maintenance, troubleshooting, and equipment replacement, must be included in the lease agreement, to provide ongoing services necessary to keep the equipment in good working order throughout the term of the agreement.

University Family Housing facilities are comprised of two high-rise residential buildings, located near Yonge and Bloor Streets in Toronto. The University houses approximately combined 2,000 people in 711 apartments.

The current fleet of laundry equipment is owned by the University, and is card operated using a “cash to card” value system in each of the two laundry facilities. The objective is to move away from this current system to a cashless system, using available industry technology that will allow users to pay for and operate the equipment using debit & credit cards. Moreover, smart phone and/or PC software applications to be used to again pay for, and operate the equipment, but in addition, allow users to be notified when wash or dry cycles are complete, extend wash or dry times, and report equipment issues remotely.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Friday, October 27, 2023 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
The proposed term of the lease agreement is five (5) years plus 2 years extension option.

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Experience and Qualifications                                                   5
Proposed Equipment and Payment Technologies                    25
Delivery, Installation and Training 10
Warranty, Equipment Operation, Maintenance and
Service Expectation 5
Pricing 50
Vendor Demonstration                                                              5
Total                                                                                       105

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2023/10/02 11:24:39 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2023/10/18 02:00:00 PM EDT

Questions are submitted online

Closing Date

2023/10/27 02:00:00 PM EDT

Onsite Visit

2023/10/16 01:00:00 PM EDT

Contact Information

Raymond Siguenza

000-000-0000

Raymond.Siguenza@utoronto.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2023/10/16 01:00:00 PM EDT

Location

35 Charles Street West, Toronto, ON, M4Y 1R6 Meeting place is at the lobby

Event Note

The University will be conducting a Proponents Meeting (Site Visit) on October 16, 2023 from 1:00 pm to 2:00 pm. The address is 35 Charles Street West, Toronto, ON, M4Y 1R6 Meeting place is at the lobby. Please look for Michael Kaev.
Proponents wishing to attend are asked to RSVP Michael Kaev at email Michael.Kaev@utoronto.ca by October 13, 2023.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link: https://utoronto.bonfirehub.ca/opportunities/71624

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