Basic Information

Reference Number

0000085396

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT201815817

Title

Human Resources Research and Advisory Services

Source ID

PU.AC.ON.238761.C93222

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 2 years
Option: option to extend for an additional term of up to two (2) one (1) year terms

Description

Procuring Entity: The University of Toronto

Address:
University of Toronto
Procurement Services
215 Huron St, 2nd floor
Toronto, Ontario
Canada, M5S 1A2

Description:
The Division of Human Resources & Equity requires a Proponent to provide research and advisory services across all facets of the Division’s Human Resources operations. The research and advisory service offerings will be twofold.

Tool and Templates (accessed via web-based platform)

Firstly, the Successful Proponent will provide tools and templates accessed via a web-based platform for HR staff in both Central and Divisional HR for the purposes of developing and sharing HR best practices across their requisite client groups. Such tools and templates could include but are not limited:

Training materials (presentations and activities)
Case studies
Planning documents
Tracking templates
Sample policy documents

In a decentralized Human Resources structure these templates will offer a level of consistency in practice and service that is difficult to develop currently.

2. Survey Infrastructure and Administration

Secondly, the Successful Proponent will provide the platform and expertise required for gathering feedback from key stakeholders via a variety of surveys that could include but are not limited to:

Institutional “pulse” surveys
New Hire Surveys
Exit surveys
Employee Engagement surveys
Senior stakeholder surveys

The goals of utilizing these tools include:

Ensuring alignment with the strategy of the broader University
Understanding our stakeholder’s priorities
Creating external and internal time-based benchmarks to measure improvement going forward.
Enabling the ability to tell a story through data that strengthens our overall mission
Being recognized among other Post-Secondary institutions as a leader in evidence-based decision making.

The Successful Proponent will also make available a team of experts responsible for guiding and assisting the University throughout the lifecycle of the survey, from initial development and logistics, to providing expert insight and expertise into the survey results.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.

Procurement Method:
Open tender whereby all interested Proponents may submit a response.

Estimated Quantities:
Available within the tender document.

Submission Details:
Suppliers shall submit their response using Bonfire at: https://utoronto.bonfirehub.ca/

Submission Deadline:
See Closing Date below.

Public Opening:
Not Applicable

Mandatory Submission Requirements:
Appendix B - Submission Form
Appendix C - Rate Bid Form
Appendix D - References Form
Complete submission requirements are provided within the RFP Documents.

Scored Submission Requirements:
Rated Criteria Category--------------------------Weighting (Points)
Experience and Qualifications--------------------20
Research Design and Methodology-------------25
Functional and Technical Requirements-------25
Pricing--------------------------------------------------30
Total Points------------------------------------------100

Complete submission requirements are provided within the RFP Documents.

This procurement is covered by:

Chapter 5 of the Canadian Free Trade Agreement
Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement
Chapter 19 of the Comprehensive Economic and Trade Agreement between Canada and the European Union

Time-Frame for Delivery/Duration of Agreement:
The term of the agreement is to be for a period of two (2) years, with an option in favour of the University to extend the agreement on the same terms and conditions for an additional term of up to two (2) 1 year terms. It is anticipated that the agreement will be executed on or around July 2018.

Additional Options:
Available within the tender document.

Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.

Electronic Auction:
The process does not involve an electronic auction.

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document, which contains the most current information.

If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence.

Dates

Publication

2018/04/13 01:40:38 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2018/04/23 05:00:00 PM EDT

Questions are submitted online

Closing Date

2018/05/14 02:00:00 PM EDT

Contact Information

Raymond Siguenza

416-978-2348

Raymond.Siguenza@utoronto.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents must upload all Requested Documents to: https://utoronto.bonfirehub.ca/opportunities/14352

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