Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Harneer Batra
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
harneer.batra@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Experiential Learning Management System
The Office of Experiential Education at the Leslie Dan Faculty of Pharmacy is seeking an experiential learning management system that serves as the online portal to support every aspect of the experiential learning process for students and preceptors. The platform will be used by several internal administrations (faculty and staff) requiring various levels of access, and external users (students, experiential site representatives).
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Wednesday, October 11, 2023 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
The term of the agreement is to be for a period of three (3) years, with an option in favour of the University to extend the agreement for two (2) additional terms of one (1) year each, for a total term of five (5) years.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
Stage Rated Criteria Category Weighing (points)
1 Experience and Qualifications 10
1 Functional Requirements 40
- Assessment of Matching Functionality 20
- Assessment of Multi-Program Functionality 10
- Web Accessibility Compliance (WCAG and AODA) 10
1 Implementation, Timelines and Training 10
1 Maintenance and Warranty 10
1 Ongoing Support 10
1 Pricing 20
2 Presentation/Demonstration 20
(up to top three proponents from Stage 1)
3 Testing 20
(Optional – At University’s sole and absolute discretion as described below)
Total Points 100 w/o Presentation and Testing
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
