Basic Information

Reference Number

0000099750

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT201815826

Title

Coffee Kiosk and Food Services

Source ID

PU.AC.ON.238761.C93222

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 5 years
Option: Option to extend up to two (2) one (1) year terms

Description

Procuring Entity: The University of Toronto

Address:
University of Toronto
Procurement Services
215 Huron St, 2nd floor
Toronto, Ontario
Canada, M5S 1A2

Description:
The University is seeking for a single operator or company to provide, operate and manage eight coffee kiosks across the St. George Campus in downtown Toronto. These locations are to offer a coffee shop with Grab-and-Go concept. Both food and beverages are to be served. The kiosk operation will ensure pre-packaged food and drinks are available for sale. There is no exhaust hood system to permit cooking in these spaces. Six (6) of the kiosks are not new sites and are currently operated by Second Cup Canada. Two (2) new locations are being added in new separate buildings.

The University is requesting that Proponents contribute financially towards the capital acquisition, development and improvement for the existing and new locations.

The Successful Proponent will provide the required equipment, furniture, leasehold improvements, merchandising items and other materials necessary to operate the kiosk. These will remain the property of the Successful Proponent. The Successful Proponent will be responsible for maintaining, replacing and repairing these equipment as needed. Small wares and proprietary equipment will continue to be owned by the Successful Proponent or the Successful Proponent’s suppliers.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.

Procurement Method:
Open tender whereby all interested Proponents may submit a response.

Estimated Quantities:
Available within the tender document.

Submission Details:
Suppliers shall submit their response using Bonfire at: https://utoronto.bonfirehub.ca/

Submission Deadline:
See Closing Date below.

Public Opening:
Not Applicable

Mandatory Submission Requirements:
Appendix B - Submission Form
Appendix C - Rate Bid Form
Appendix D - References Form
Complete submission requirements are provided within the RFP Documents.

Scored Submission Requirements:
Rated Criteria Category---------------------Weighting (Points)
C.1 Management Team and Personnel---25
C.2 Coffee Kiosk Requirements------------20
C.3 Food Services Requirements----------20
C.4 Support Programs and Services------5
D. Financial Requirements------------------30
Total----------------------------------------------100

Complete submission requirements are provided within the RFP Documents.

This procurement is covered by:

Chapter 5 of the Canadian Free Trade Agreement
Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement
Chapter 19 of the Comprehensive Economic and Trade Agreement between Canada and the European Union

Time-Frame for Delivery/Duration of Agreement:
The term of the agreement is to be for a period of five (5) years, with an option in favour of the University to extend the agreement on the same terms and conditions for an additional term of up to two (2) 1 year terms. It is anticipated that the agreement will be executed on or around August-September 2018.

Additional Options:
Available within the tender document.

Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.

Electronic Auction:
The process does not involve an electronic auction.

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document, which contains the most current information.

If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence.

Dates

Publication

2018/05/31 10:56:07 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2018/06/18 05:00:00 PM EDT

Questions are submitted online

Closing Date

2018/06/29 02:00:00 PM EDT

Onsite Visit

2018/06/13 01:30:00 PM EDT

Contact Information

Raymond Siguenza

416-978-2348

Raymond.Siguenza@utoronto.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2018/06/13 01:30:00 PM EDT

Location

229 College Street, Toronto, ON, M5T 1R4, 2nd floor lobby

Event Note

There will be a site visit for this RFP on June 13, 2018, from 1:30 pm to 4:40 pm. The site visit will cover all locations stated in the RFP. Proponents are encouraged to attend the site visit to inspect the site and participate in question and answer session. Proponents should RSVP the University Contact by June 12, 2018. A maximum of two (2) representatives will be permitted for each Proponent submitting a Proposal in response to this RFP.

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents must upload all Requested Documents to: https://utoronto.bonfirehub.ca/opportunities/15367

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