UOT201815787 - Caretaking Services St. George Campus

Procuring Entity: The University of Toronto
 
Address:
University of Toronto 
Procurement Services
215 Huron St, 2nd floor
Toronto, Ontario 
Canada, M5S 1A2
 
Description:
The University seeks to contract with a minimum of two (2) and up to (3) legal entities for the provision of Caretaking Services as described in this RFP for various groupings of buildings (Zones) located on the St. George campus.  There are currently seven (7) Zones of buildings identified in the RFP and Proponents may submit a Proposal for providing Caretaking Services for one (1) or more Zone and Proponents must provide a Proposal that addresses a Zone in its entirety.

The Cleaning Services identified in this RFP is specific to (22) twenty-two buildings and accounts for approximately 20% (1,500,000 cleanable square feet) of the University’s total cleanable square footage. The 22 (twenty-two) buildings have been grouped into seven (7) building groupings (Zones) organized by geographical location and/or current coverage during operational hours.

Each Zone contains at least one caretaking office, lunchroom, change room, and main stock room. Biometric hand scanners and Morse Key boxes are located in the principal buildings of a Zone.

At the University’s discretion, the University reserves the right to add buildings to a Zone and/or create additional Zones during the Contract term.  The University will work with the successful Proponents to assign any new building to a specific Zone or to obtain quotes from up to three (3) Successful Proponents and award based on University requirements.  In the event a new Zone is created, the University will work with the successful Proponents to obtain quotes and award based on University requirements.  The University, at its discretion, reserves the right to conduct an open competitive procurement during the Contract term for any newly created buildings or Zones.

For the purposes of this RFP and to ensure that the University contracts with more than one (1) Proponent, the University, at its discretion, reserves the right to limit awarding no more than a maximum cleaning square footage of 1,000,000 to any one successful Proponent.  Square footage may be adjusted to accommodate awarding a complete Zone.
Maximum square footages may be adjusted during the contract term.
 
 
Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.
 
Procurement Method:
Open tender whereby all interested Proponents may submit a response.
 
Estimated Quantities:
Available within the tender document.
 
Submission Details:
Suppliers shall submit their response using Bonfire at: https://utoronto.bonfirehub.ca/
 
Submission Deadline:
See Closing Date below.
 
Public Opening:
Not Applicable
 
Mandatory Submission Requirements:

Appendix B - Submission Form
Appendix C - Rate Bid Form
Appendix D - References Form
Appendix F - Mandatory Declarations Form

Complete submission requirements are provided within the RFP Documents.
 
Scored Submission Requirements:

 C.1 Company Profile*******15 Points
 C.2 Delivery of Service*******15 Points
 C.3 Risk Assessment*******15 Points
 C.4 – Caretaking Services*******25 Points
 D. Pricing*******30 Points
 Total Points*******100 Points
 
Complete submission requirements are provided within the RFP Documents.
 
This procurement is covered by:

• Chapter 5 of the Canadian Free Trade Agreement
• Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement
• Chapter 19 of the Comprehensive Economic and Trade Agreement between Canada and the European Union