UOT202416995 - AV/Multi-Media Upgrade

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Harneer Batra
215 Huron Street, 3rd Floor
Toronto, ON  M5S 1A2
harneer.batra@utoronto.ca


PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for AV/Multi-Media Upgrade.
The Rotman School of Management is embarking on an upgrade of 5 of its meeting rooms to enable more versatility within these spaces along with replacing 2 of our existing Media Walls (Desautel Hall and Fleck Atrium). The 5 rooms are in various locations within the North and South Buildings of the Rotman School of Management.  Most of the existing technology within each of the spaces will be replaced under this RFP with additional equipment being added to tie into our existing Crestron DM series infrastructure. The intent is to enable the ability to use these spaces for both meetings and when needed teaching. All rooms will be equipped to enable hybrid delivery with appropriate cameras and monitors within each space.  The Media Walls are being replaced as they are both at end of life. Both walls are inset into existing frames and the proposed solution must fit into the existing frames. Dimensions for each media wall are included in Schedule G to this RFP.
The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated.  

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Monday, March 18, 2024 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

• The Canadian Free Trade Agreement, Chapter Five
• The Comprehensive Economic and Trade Agreement, Chapter 19
• The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9