Basic Information

Reference Number

0000268122

Issuing Organization

University of Toronto Mississauga

Owner Organization

University of Toronto Mississauga

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UTM200188

Title

Linear Asset Management Plan

Source ID

PU.AC.ON.833659.C2471476

Details

Location

Canada, Ontario, Toronto

Delivery Point

University of Toronto Mississauga Campus

Description

NAME OF PROCURING ENTITY:
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES:
Elizabeth Fuller – Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS:
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT:
The University of Toronto Mississauga (UTM) campus is working to implement a full Asset Management (AM) program for linear assets that include: roads, sidewalks/pathways, parking lots, streetlights, sports fields, water assets, wastewater assets, stormwater assets, utilities tunnel, geothermal system, transit assets, telecommunications, gas, and hydro. UTM will focus on projects that build a foundation for Asset Management at UTM, particularly focused on compiling an asset inventory/register and to support AM practices and framework/strategies that will be applied consistently across all asset groups. Additionally, an approach will be developed to support optimized, evidence, and risk-based decision-making going forward. UTM needs to develop an AM system that will become a fully functional tool to help identify and justify asset investment needs. This project will build the foundation of the system and enable UTM to implement strategies to perform AM effectively and make data-driven evidenced based decisions on their assets.

ADDRESS AND FINAL DATE FOR SUBMISSIONS:
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/78408
On or before May 9, 2024 @ 2:00:00 PM local time.
The submissions will not be opened publicly.
We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

CONDITIONS FOR PARTICIPATION:
The RFP Process is open to all parties submitting a Proposal in accordance with the RFP Documents.

EVALUATION CRITERIA

Technical Submission:
Qualifications & Certifications – Weight: 12 Points – Minimum Passing Score: 7 Points
Project Approach & Understanding – Weight: 18 Points – Minimum Passing Score: 13 Points
Proposed Personnel – Weight: 20 Points – Minimum Passing Score: 15 Points
Relevant Experience & References – Weight: 20 Points – Minimum Passing Score: 12 Points
Financial Submission:
Pricing – 30 Points
TOTAL: 100 Points

APPLICABLE TRADE AGREEMENTS:
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

NOTES:
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2024/04/12 10:58:55 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2024/04/26 02:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2024/05/09 02:00:00 PM EDT

Contact Information

Elizabeth Fuller

905-301-5402

procurement.utm@utoronto.ca

Required Acknowledgement

Confidential Information Non-Disclosure Agreement

RFP Section 3.11 Confidential Information
1. For the purpose of this RFP Process, “Confidential Information” means all material, data, information or any item in any form, whether spoken or written, including in electronic or hard-copy format, supplied by, obtained from or otherwise provided by the University or the University’s Advisors, in connection with the RFP Process, the RFP Documents or the Goods and/or Services, whether supplied, obtained from or provided before or after the RFP Process.
2. The Proponent agrees that all Confidential Information:
  1. will remain the sole property of the University and the Proponent will treat it as confidential;
  2. will not be used by the Proponent for any purpose other than developing and submitting a Proposal in response to this RFP Process or the performance of any subsequent agreement relating to the Goods and/or Services with the University;
  3. will not be disclosed by the Proponent to any person who is not involved in the Proponent’s preparation of its Proposal, or the performance of any subsequent agreement relating to the Goods and/or Services with the University, without prior written consent of the University, in its sole discretion;
  4. will not be used in any way detrimental to the University; and
  5. if requested by the University, all Confidential Information will be destroyed by the Proponents no later than 10 Business Days after that request.
3. Each Proponent will be responsible for any breach of the provisions of this RFP Section 3.11 by any person to whom it discloses the Confidential Information including, for clarity, the Proponent’s Advisors. Each Proponent will indemnify the University and each of its Advisors and related entities and each of their respective directors, officers, consultants, employees, agents and representatives and save each of them fully harmless from and against any and all loss, cost, damage, expense, fine, suit, claim, penalty, demand, action, obligation and liability of any kind or nature (including, without limitation, professional fees on a full indemnity basis) suffered or incurred by any of them arising as a result of or in connection with any breach of any of the provisions of this RFP Section 3.11 by the Proponent or by any person to whom the Proponent has disclosed the Confidential Information. Each Proponent agrees that the University acts as trustee for each of its Advisors and related entities and each of their respective directors, officers, consultants, employees, agents and representatives with respect to all rights contemplated hereunder arising in favour of an Advisor, a related entity or any of their respective directors, officers, consultants, employees, agents or representatives and that the University has agreed to accept such trust and hold and enforce such rights on behalf of each such Advisor or related entity and each of their respective directors, officers, consultants, employees, agents and representatives.
4. Each Proponent acknowledges and agrees that a breach of the provisions of this RFP Section 3.11 would cause the University, its Advisors, and its related entities to suffer loss that could not be adequately compensated by damages, and that the University and its Advisors and related entities may, in addition to any other remedy or relief, enforce any of the provisions of this RFP Section 3.11 upon application to a court of competent jurisdiction without proof of actual damage to the University, its Advisors, or its related entities.
5. Notwithstanding anything else to the contrary in the RFP Documents, the provisions of this RFP Section 3.11 will survive any cancellation of this RFP Process and the conclusion of the RFP Process and, for greater clarity, will be legally binding on all Proponents, whether or not a Proponent submits a Proposal.
6. The confidentiality obligations of the Proponent will not apply to any information which falls within the following exceptions:
  1. information that is lawfully in the public domain at the time of first disclosure to the Proponent, or which, after disclosure to the Proponent, becomes part of the public domain other than by a breach of the Proponent’s confidentiality obligations or by any act or fault of the Proponent;
  2. information which was in the Proponent’s possession prior to its disclosure to the Proponent by the University, and provided that it was not acquired by the Proponent under an obligation of confidence; or
  3. information which was lawfully obtained by the Proponent from a third party without restriction of disclosure, provided such third party was at the time of disclosure under no obligation of secrecy with respect to such information.

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

PLEASE NOTE: All proponents must submit their response via the BONFIRE e-tendering portal. Please refer to the RFP documents for detailed submission instructions.

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