Basic Information

Reference Number

0000239284

Issuing Organization

University of Toronto Mississauga

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UTM200109

Title

Engineering Services for Central Utilities Plant Expansion Day 1

Source ID

PU.AC.ON.833659.C102805

Details

Location

Canada, Ontario, Toronto

Delivery Point

University of Toronto Mississauga

DescriptionA - Latest Amendment

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Ryan Henningsen – Sr. Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS

The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
This Request for Proposal is an invitation to the prospective proponent to provide Professional Engineering Consulting Services (Architectural, Mechanical, Structural, Electrical, Environmental, Civil Engineering or Other) to undertake the design, document and provide construction administration for the Central Utilities Plant (CUP1) Expansion “DAY1” project at University of Toronto Mississauga (UTM) Campus.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/61799
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Feb 24, 2023 2:00 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

CONDITIONS FOR PARTICIPATION
EVALUATION CRITERIA                                                 WEIGHT
1.1 Experience and Qualifications                                    20 Pts.
1.2 Proposed Personnel                                                   30 Pts.
1.3 Project Approach and Understanding                         20 Pts.
1.4 Schedule                                                                     10 Pts.
Pricing                                                                               20 Pts.
Total                                                                                  100 Pts.
1.5 Optional Pass/Fail Interview                                       Pass / Fail
Proponents must achieve a minimum score of 55/70 across Evaluation Criteria 1.1, 1.2, and 1.3.

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Canadian European Union Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
Milestone Schedule:
Milestone Date

RFP Consulting Services Award March 14, 2023
100% SD Design April 15, 2023
50% DD & Long Lead Items Procurement May 30, 2023
100% CD & Permit Application July 15, 2023
Construction Tender Procurement July 30, 2023
Construction Tender Award Aug 15, 2023
Construction Start October 15, 2023
Substantial Completion September 30, 2024
Desired Project Completion December 15, 2024

.

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2023/01/16 02:39:11 PM EST

Bid Intent

Not Available

Question Acceptance DeadlineA - Previous Amendment

2023/02/10 05:00:00 PM EST

Questions are submitted online

Yes

Closing DateA - Latest Amendment

2023/02/24 02:00:00 PM EST

Job-Walk Visit

2023/01/26 11:00:00 AM EST

Contact Information

Ryan Henningsen

647-529-1077

procurement.utm@utoronto.ca

Required Acknowledgement

Confidential Information Non-Disclosure Agreement

RFP Section 3.11 Confidential Information
1. For the purpose of this RFP Process, “Confidential Information” means all material, data, information or any item in any form, whether spoken or written, including in electronic or hard-copy format, supplied by, obtained from or otherwise provided by the University or the University’s Advisors, in connection with the RFP Process, the RFP Documents or the Goods and/or Services, whether supplied, obtained from or provided before or after the RFP Process.
2. The Proponent agrees that all Confidential Information:
  1. will remain the sole property of the University and the Proponent will treat it as confidential;
  2. will not be used by the Proponent for any purpose other than developing and submitting a Proposal in response to this RFP Process or the performance of any subsequent agreement relating to the Goods and/or Services with the University;
  3. will not be disclosed by the Proponent to any person who is not involved in the Proponent’s preparation of its Proposal, or the performance of any subsequent agreement relating to the Goods and/or Services with the University, without prior written consent of the University, in its sole discretion;
  4. will not be used in any way detrimental to the University; and
  5. if requested by the University, all Confidential Information will be destroyed by the Proponents no later than 10 Business Days after that request.
3. Each Proponent will be responsible for any breach of the provisions of this RFP Section 3.11 by any person to whom it discloses the Confidential Information including, for clarity, the Proponent’s Advisors. Each Proponent will indemnify the University and each of its Advisors and related entities and each of their respective directors, officers, consultants, employees, agents and representatives and save each of them fully harmless from and against any and all loss, cost, damage, expense, fine, suit, claim, penalty, demand, action, obligation and liability of any kind or nature (including, without limitation, professional fees on a full indemnity basis) suffered or incurred by any of them arising as a result of or in connection with any breach of any of the provisions of this RFP Section 3.11 by the Proponent or by any person to whom the Proponent has disclosed the Confidential Information. Each Proponent agrees that the University acts as trustee for each of its Advisors and related entities and each of their respective directors, officers, consultants, employees, agents and representatives with respect to all rights contemplated hereunder arising in favour of an Advisor, a related entity or any of their respective directors, officers, consultants, employees, agents or representatives and that the University has agreed to accept such trust and hold and enforce such rights on behalf of each such Advisor or related entity and each of their respective directors, officers, consultants, employees, agents and representatives.
4. Each Proponent acknowledges and agrees that a breach of the provisions of this RFP Section 3.11 would cause the University, its Advisors, and its related entities to suffer loss that could not be adequately compensated by damages, and that the University and its Advisors and related entities may, in addition to any other remedy or relief, enforce any of the provisions of this RFP Section 3.11 upon application to a court of competent jurisdiction without proof of actual damage to the University, its Advisors, or its related entities.
5. Notwithstanding anything else to the contrary in the RFP Documents, the provisions of this RFP Section 3.11 will survive any cancellation of this RFP Process and the conclusion of the RFP Process and, for greater clarity, will be legally binding on all Proponents, whether or not a Proponent submits a Proposal.
6. The confidentiality obligations of the Proponent will not apply to any information which falls within the following exceptions:
  1. information that is lawfully in the public domain at the time of first disclosure to the Proponent, or which, after disclosure to the Proponent, becomes part of the public domain other than by a breach of the Proponent’s confidentiality obligations or by any act or fault of the Proponent;
  2. information which was in the Proponent’s possession prior to its disclosure to the Proponent by the University, and provided that it was not acquired by the Proponent under an obligation of confidence; or
  3. information which was lawfully obtained by the Proponent from a third party without restriction of disclosure, provided such third party was at the time of disclosure under no obligation of secrecy with respect to such information.

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Recommended

Event date

2023/01/26 11:00:00 AM EST

Location

UTM Campus, 3359 Mississauga Road, Mississauga, ONT. Central Utilities Plant (CUP) main entrance

Event Note

The on-site Optional but highly recommended General Proponents Meeting will be held on January 26, 2023 @ 11:00 A.M. local time. Please see below for details:

Meeting Location: UTM Campus, 3359 Mississauga Road, Mississauga, Ontario L5L 1C6. Central Utilities Plant (CUP) main entrance, located on Outer Circle.

https://www.utm.utoronto.ca/about-us/contact-us/maps-directions

For information regarding parking on campus please refer to: http://www.utm.utoronto.ca/parking/visitorday-parking.

Please Note: It is the responsibility of vendors to ensure they are updated on any road closures/construction occurring on University property. Please refer to the following link: http://www.utm.utoronto.ca/facilities/project-schedules-and-updates:
refer to the following link: http://www.utm.utoronto.ca/facilities/project-schedules-and-updates
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

PLEASE NOTE: Proponents must submit their response via the BONFIRE e-tendering portal. Please refer to the RFP documents for detailed submission instructions.

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