Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Harneer Batra
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
harneer.batra@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The Division of the Vice-President, Research and Innovation at the University of Toronto (U of T) is seeking an electronic tool to manage the entire lifecycle of research ethics protocols for human and/or animal research.
This tool will support U of T faculty in the submission, review, and approval of protocols for use of animals or humans in research, including office and ethics committee/board review, animal facilities (vivarium) management, and storage of all documentation to support these lifecycles.
We have approximately 7,500 monthly users of the platform, and 1,200 animal ethics protocol documents and 7,300 human protocol documents annually.
This is a multi-category RFP and the two categories are as follows:
Category 1: Animal Use Protocols (AUP) and Animal Facilities Management Module(s)
Category 2: Human Protocols (HP) Module
Category 1 and Category 2 may be awarded to two different Proponents. Proponents may submit Proposals for one or both categories. The University may award each category to a different Proponent, or both categories to the same Proponent.
Proponents should submit their Proposals for each category separately on Bonfire.
The base term of the Agreement is 5 years with option, at the University’s sole and absolute discretion, to extend for two additional periods of one (1) year each.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/opportunities/89151 on or before April 08, 2025 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
One Year Term
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Experience and qualifications 05
Technical Requirements 30
Functional Requirements 30
Implementation, Data Migration,Training Requirements 8
Service Levels, Support, Maintenance 7
Pricing 20
Total 100
Presentation/Inteview/Demonstration (Optional) 20
Proof of Concept(Optional) 20
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
