UTSC 2025-01 - Preventive Elevator Maintenance Services

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Rick Pajor 
Procurement Officer, Financial Service
University of Toronto Scarborough
1265 Military Trail
Toronto, Ontario M1C 1A4
Rick.Pajor@utoronto.ca
 PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
  Preventive Elevator Maintenance Services
    The Facilities Management Department at the University of Toronto Scarborough (UTSC), requires a supplier of elevator maintenance services at 1265 Military Trail, Toronto, ON, Canada, M1C 1A4.
  The Preventive Elevator Maintenance Service is for 27 Passenger/Service Elevators, including regular monthly preventative maintenance, 24 hour answering service, 24-hour call back service.  The Successful Proponent shall complete all inspection and testing routines in accordance with all applicable Regulatory Requirements, Contractor Designed Maintenance Control Programs and Directives issued by the local regulatory authority having jurisdiction.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at: 
https://utoronto.bonfirehub.ca/opportunities/90139
on, or before March 25, 2025, at 2:00:00 p.m. local time.
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:  
Proponents will adhere to the University of Toronto General Labour Conditions.

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreements: 
The Canada – European Union Comprehensive Economic and Trade Agreement (CETA) 
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
The Contract consists of a three-year Initial Term and two one-year Renewal Terms, exercised at the sole discretion of the University.   
Term 1 (Initial Term):  May 1, 2025 to April 30, 2028
Term 2 (Renewal Term):  May 1, 2028 to April 30, 2029
Term 3 (Renewal Term):  May 1 2029 to April 30, 2030  
EVALUATION CRITERIA
The evaluation criteria and weightings to be applied are as follows:  

A.    Technical

1.    Experience and Qualifications (25 points) 
2.    Operations Personnel and Policy (20 points)
3.    Project Understanding and Schedule (15 points)
B.    Financial
1.    Pricing (40 points)
C.    Interview and/or Presentation (Conducted at the University’s Option) 
1.    The University’ may short-list Proponents after evaluation of the technical and Financial Submissions and conduct interviews with, or request presentations of, short-listed Proponents, or both. The interview and/or presentation will be scored utilizing a pass/fall criterion.  

D.    Documentation
1.    UTSC 2025-01 Appendix 4 - Contractor Safety Acknowledgement Form (Pass/Fail)
2.    Valid TSSA certification and or registration number for the Proponent’s company (Pass/Fail)  
3.    EDM (Elevating Device Mechanic) -Valid Calss A certifications for the two mechanics dedicated to performing the work in this contract. Refer to Request for Proposals document for additional details    
E.        Other Requirement: 
1.    Attendance at Proponents Meeting (Pass/Fail) 

NOTES
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.