Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Harneer Batra
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
harneer.batra@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University of Toronto is Canada’s largest public research university with total enrolment of nearly 100,000 students and more than 675,000 alumni. The University issues official academic transcripts which are delivered digitally through a white label online store front. Additionally, a small number of transcripts continue to be mailed through Canada Post or are available for pick up (https://www.registrar.utoronto.ca/transcripts/). Approximately 65,000 digital transcripts (PDF) are produced per year. In addition, 15,000 transcripts are issued via extensible markup language (XML) to other Ontario universities through the Ontario Universities’ Application Centre OUETS service.
The University is interested in expanding its digital credentialling services to include the continued issuance of PDF transcripts, as well as digital diplomas, microcredentials and digital badges. The services provided must include the University of Toronto branded service portal for students and alum to order electronic copies of their transcript, digital diplomas, and for the issuing microcredential and digital badges. The delivery mechanism for the transcript should be a secure PDF. The University is committed to an evolving landscape of digital credentials and expects Proponents to offer a range of features that support microcredentials, stackable credentials, and digital badging, while ensuring full interoperability with industry standard systems and platforms.
Future work/additional usage - There is a potential that other campuses, departments and divisions (each called as a “Unit”) at the University of Toronto may decide to onboard this Agreement, at their discretion during the term of the Agreement including the Optional Years. The Statement of Work for each Unit will be negotiated separately using the pricing in Schedule D Part 2 Financial Submission Requirements. Proponents should complete the information requested in Schedule D Part 2 Financial Submission Requirements.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/opportunities/88941 on or before February 26, 2025 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
The term of the Agreement is anticipated to be for 3 years with option, at the University’s sole and absolute discretion, to extend for three additional 1 year periods.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT/POINTS
Experience and Qualifications 15
System features and functionality 35
Implementation and Training 20
Customer Service, Support and Warranty 10
Pricing 20
Total 100 w/o Presentation
Presentations/Demonstrations (Optional) 20
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
