TORONTO POLICE SERVICE
REQUEST FOR QUOTATION (RFQ) # 1702802 - 24
Note: TPS has moved to electronic response submission via MERX
The Respondent must register with MERX in order to have the ability to upload a bid formally. Please ensure that the registration is completed 24 hours prior to uploading your submission.
Please go to http://www.youtube.com/watch?v=To0fqSccw3M for information regarding how to upload your submission through MERX. If you still have issues, please contact MERX directly at 1-800-964-MERX (6379) or visit the MERX website at www.merx.com.
Description
TPS is accepting submissions for RFQ 1702802 – 24 for Supply and Delivery of Police Officer Traffic Vests for the Toronto Police Service (TPS).
Closing Time
Electronic submissions will be accepted until 1:00:00 p.m. on Monday, August 19, 2024, as per the electronic bid clock identified on MERX.
Submission Requirements
Bids must only be submitted through the MERX Electronic Bid Submission ("EBS") System (www.merx.com). Respondents shall be solely responsible for the delivery of their submission using the MERX portal by the time and closing date, as per the electronic bid clock identified on MERX and the RFQ closing date, in accordance with the Submission Requirements outlined in the RFQ. Any Bid submitted after the submission deadline will be rejected.
Scope of Work
This RFQ, issued by the TPS, is to obtain a Vendor of Record (VOR) for the provision of Police Officer Traffic Vests. Bidders submitting quotations shall have completed work similar in type and scope or shall be able to refer to specific work of a comparable nature. Bidders must submit cost prices according to detailed requirements in the Submission Forms outlined in the RFQ document. If samples and/or fabric swatches are required, award to the lowest compliant Bid is subject to mandatory sample approval and will not be awarded if TPS does not approve the product sample.
MANDATORY FORMS SUBMISSION
Mandatory Bid Submission Forms are:
APPENDIX A - SCOPE OF WORK AND SPECIFICATIONS FORM
APPENDIX B - PRICE SUBMISSION FORM
In addition to the mandatory Bid Submission Forms, the following completed forms are to be submitted:
- SECTION 1. TPS Policies Form
- SECTION 2. Environmentally Responsible Procurement Form
- SECTION 3. Statutory Declaration Form
- SECTION 4. Key Personnel Form
- SECTION 5. Bidder's Experience in Similar Work Form
Contract Term
The term of this contract is for a one (1) year period commencing upon the award of the contract.
TPS reserves the right to renew the contract for an additional four one-year optional periods. The renewal is contingent upon continued need, budget approval, acceptable performance, and TPS approval, if applicable.
Non-Exclusivity
The creation of this RFQ shall not guarantee exclusivity.
PIGGYBACK
The TPS may, upon request, permit other Public Bodies to purchase against any Contract resulting from this RFQ. Bidders are requested to indicate on the PRICE SUBMISSION FORM whether they will extend this Bid's pricing, terms, and conditions to other Public Bodies if the Bidder becomes a Vendor. If the Vendor agrees to this provision, Public Bodies may enter into a Contract with the Vendor to purchase the Goods described herein based on the terms, conditions, prices, and percentages offered. Minor changes in terms and conditions, including shipping and delivery options, may be negotiated by participating agencies. Please note: copies of the Vendor submission may need to be provided to the interested agency (in confidence) for review prior to participating.
All in accordance with the requirements stated in the RFQ document to be downloaded.
