Basic Information

Reference Number

0000240556

Issuing Organization

Toronto Police Service

Owner Organization

Toronto Police Service

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

1599997-23

Title

Privacy Impact Assessments (PIA) Professional Services

Source ID

PU.MU.ON.673461.C110513

Agreement Types

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario

Delivery Point

toronto

Purchase Type

Duration: 1 year
Option: 2, additional 1 year extensions

Description

This Request for Proposals (RFP) is an invitation by the Toronto Police Services (TPS) to prospective and qualified Proponents to submit proposals for conducting Privacy Impact Assessments (PIA) and related knowledge transfer, as further described in this RFP. The TPS is looking for an organization that can provide privacy expert(s) to conduct PIAs on a project basis. The privacy expert is expected to be able to conduct PIAs in both traditional and agile project management environments.

Submission Requirements
Proposals must be submitted through the MERX Electronic Bid Submission (“EBS”) System (https://www.merx.com/).

For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com/.

Proponents are to submit their proposal through the MERX EBS System prior to 1:00:00 P.M. local time on Monday February 27, 2023.

Objective
The TPS is seeking an organization that provide privacy expert(s) on a project basis to:

Conduct Privacy Impact Assessments (PIA); and
- The first PIA will be on the NG9-1-1 project; and
- It is anticipated the initial engagement as defined within this RFP will be completed within four (4) months after contract award.
Provide knowledge transfer to internal staff regarding the methodologies, analytical techniques used for the resulting PIAs and related privacy trends.

Term of the Contract
The initial contract term shall be one (1) year, commencing after the successful completion of security background checks of assigned vendor personnel and TPS approvals.

The TPS reserves the right to an option to renew for two (2) additional one (1) year periods, all in accordance with the terms, conditions, and specifications contained in the RFP.

The decision to renew the Contract for any option term will be at the sole discretion of the TPS. All terms and conditions of the Contract shall remain in effect and continue during the optional year(s).
Notwithstanding the above noted, the TPS retains the right to terminate any contract without notice for cause.

The Vendor shall not assign or sub-contract any part of this contract to a third party without the prior written approval of TPS.

TPS reserves the right to engage the selected vendor for additional Privacy Impact Assessments over the contract term, as required.

Piggyback (if applicable)
The TPS may, upon request, permit other public bodies and the Police Cooperative Purchasing Group (PCPG) to purchase against any part of the contract which may result from this RFP.

Proponents are requested to indicate on the Pricing Submission form if they will extend the pricing, terms and conditions of this proposal to other government agencies including PCPG, if the Proponent becomes the successful services provider.
If the successful Proponent agrees to this provision, participating agencies may enter into a contract with the successful Proponent for the purchase of services described herein based on the terms, conditions, prices, and percentages offered by the Proponent. Minor changes in terms and conditions may be negotiated by participating agencies.

Please note: copies of the Proponents submission may need to be provided to the interested agency (in confidence) in order to review prior to participating

Non-Exclusivity
The creation of this RFP shall not be a guarantee of exclusivity.

Negotiations
The TPS reserves the right to enter into negotiations with any one or more Proponents regarding price, scope of services, or any other term of their applications, and such other agreement or contractual terms as the TPS may require, at any time prior to execution of an agreement, whether or not a notice of intent to develop an agreement has been issued to any Proponent and without reissuing this RFP; and to enter into simultaneous, competitive negotiations with multiple Proponents or to negotiate with individual Proponents, either together or in sequence, and to permit or require, as a result of negotiations, the expansion or reduction of the scope of services or changes in any other terms of the submitted applications, without informing other Proponents of the changes or affording them the opportunity to revise their applications in light thereof, unless the TPS, in its sole discretion, determine that doing so is in the TPS’s best interest; and, to discontinue negotiations with any Proponent at any time prior to the execution of an agreement, whether or not a notice of intent to develop an agreement has been issued to the Proponent, and to enter into negotiations with any other proponent, if the TPS, in its sole discretion, determine it is in the best interest of the TPS to do so.

All in accordance with the requirements stated in the RFP document to be downloaded.

Dates

Publication

2023/02/01 12:48:11 PM EST

Bid Intent

Not Available

Question Acceptance Deadline

2023/02/08 01:00:00 PM EST

Questions are submitted online

Closing Date

2023/02/27 01:00:00 PM EST

Contact Information

Gabe Sandhu

416-808-7996

Gabe.Sandhu@torontopolice.on.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.