Basic Information

Reference Number

0000287931

Issuing Organization

Corporation of the Township of Champlain

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-COM-01-2025

Title

Website redesign, implementation, hosting, and technical support services

Source ID

PU.MU.ON.262077.C23943

Details

Location

Canada, Ontario, Ottawa

Purchase Type

Duration: 3 years
Option: Three-year term or one-year initial contract

Description

Proponents must submit proposals electronically via the Nation Municipality's Bids & Tenders platform by 11:00 A.M. (ET) on Tuesday, March 18, 2025. Late submissions may not be considered.
Bids and Tenders - Nation Municipality

Dates

Publication

2025/02/21 11:00:07 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

2025/03/04 11:00:00 AM EST

Questions are submitted online

Yes

Closing Date

2025/03/18 11:00:00 AM EDT

Contact Information

Zoe Fortin

613-678-3003

zoe.fortin@champlain.ca

Amélie Deschamps

613-764-5444 ext. 231

amdeschamps@nationmun.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Qualification

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Proponents must submit proposals electronically via the Bids & Tenders platform by 11:00 A.M. (ET) on Tuesday, March 18, 2025. Late submissions may not be considered.

The following documents shall be included in the Qualification File. This electronic file shall be marked as “Qualification” along with the project number and Proponent name. For example:
Qualification - Project # - Proponent Name

Mandatory Submission Requirements
- Appendix E – Proposal Cover Sheet
- Appendix A – Form of Offer
- A.1. – Mandatory Forms Checklist
- A.2. – Proponent Information
- A.3. – Proponent Acknowledgement
- A.4. – Conflict of Interest
- A.5. – Authorization of Proposal
- Appendix B – References
- Appendix C – Sub-Consultants
Rated Requirements
- Proposal Document

Information provided by the Proponent in the Qualification File will only be used for the sole purpose of determining the Proponents experience and qualifications. Information submitted will be subject to verification, and further pertinent information may be obtained from references. Reference checks by the Corporations may not be limited to those listed in the Proponent’s submission. Proponents should clearly identify the information provided in their submission which the Proponent considers Confidential or Proprietary so that the Corporations can take the necessary steps to protect the information, in the event that the document becomes the subject of a Municipal Freedom of Information and Protection of Privacy Act (“MFIPPA”) request. The Proponent acknowledges that the Corporations are subject to disclosure under the MFIPPA.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

The completed Appendix D – Pricing Summary is to be included in a PASSWORD PROTECTED electronic file separate from the Qualification File. This electronic file shall be marked as “Price” along with the project number and Proponent name. For example:
Price - Project # - Proponent Name
Proponent should password protect this file, such that it cannot be opened without the password. The password should not be provided to the Corporations with the proposal submission. Once Proponent’s have passed Stage 2, the RFP Contracting Authority will contact the Proponent to obtain the password to open the Price File.

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.