REQUEST FOR QUOTATION (RFQ) # 1758021-24
This Request for Quotation (RFQ) is an invitation by the Toronto Police Service (TPS) to prospective and qualified Bidders to submit Bids for provisioning one (1) Sony 4K Studio Camera Package.
BID SUBMISSION
Quotations must be submitted through the MERX Electronic Bid Submission (“EBS”) System (https://www.merx.com/), before the closing date and time outlined in the RFQ.
For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com/.
Uploading large documents may take significant time, depending on file size and internet connection speed. It is strongly recommended that bidders review the MERX EBS instructions well in advance of the submission deadline and allow sufficient time before the submission deadline to upload documents and finalize their submissions. Bidders making submissions near the deadline do so at their own risk.
Bidders may amend their bids prior to the submission deadline by modifying or deleting and re-submitting their bid through the MERX EBS System in accordance with the instructions on the MERX website.
At any time throughout the RFQ process until the execution of a written agreement for provision of the deliverables, a bidder may withdraw a submitted bid. To withdraw a bid prior to the submission deadline, the bidder should delete their submission through the MERX EBS system. To withdraw a bid after the submission deadline, a notice of withdrawal must be sent to the Designated Official and must be signed by an authorized representative of the bidder.
OBJECTIVE
The Video Production Section of Corporate Communications has determined that a Sony 4K camera and the Sony equipment needed to make it an operational studio camera will maintain production and technical continuity, as well as current project workflows. By acquiring this equipment, it will fit in and match the technical specifications and current requirements of the Sony equipment and systems already in place.
The Bidder is to provide separate pricing for listed items as identified in Appendix B - Pricing Submission Form. Please include all equipment components in Appendix B - Pricing Submission Form in order to complete a working list of the items requested.
The Bidder must be an authorized re-seller of Sony Products.
CONTRACT TERM
The initial contract term will commence upon award of the contract and run for the period of one (1) year.
Unless otherwise specified in pricing terms and conditions for this contract, pricing shall be firm for the initial one (1) year period.
PIGGYBACK (if applicable)
The TPS may, upon request, permit other Public Bodies to purchase against any Contract which may result from this RFQ. Bidders are requested to indicate on the Pricing Submission form if they will extend the pricing, terms and conditions of this Bid to other Public Bodies, if the Bidder becomes the Vendor. If the Vendor agrees to this provision, participating agencies may enter into a Contract with the Vendor for the purchase of the Goods and/or Services described herein based on the terms, conditions, prices, and percentages offered by the Vendor. Minor changes in terms and conditions, including shipping and delivery options, may be negotiated by participating agencies. Please note: copies of the Vendor’s submission may need to be provided to the interested agency (in confidence) in order to review prior to participating.
NON-EXCLUSIVITY
The awarding of a Contract to a Vendor shall not be a guarantee of exclusivity.
All in accordance with the requirements stated in the RFQ document to be downloaded.
