REQUEST FOR INFORMATION (RFI) # 2023-01
Purpose
The purpose of this Request for Information (RFI) is solely to gather information regarding property and evidence inventory management systems to determine what technologies and solutions are currently available that would assist the Toronto Police Service (TPS) with receiving, storing and managing all types of property, including evidence. This system is expected to be used by all members (uniform and civilian) of the TPS. The system will be used to capture all details related to any property that come into the possession of the TPS. The system is used for the storage and tracking of all types of property until its final disposition.
This RFI document does not form a competitive bid process or legal offer.
In the event the TPS is satisfied that there is sufficient interest, availability, and feasibility of providing suitable systems, the TPS may, but is not obligated to initiate a competitive bidding opportunity. Respondents must understand that this RFI document and their participation by responding is not interpreted or construed as a solicitation for tenders or proposals.
This RFI will not be used to pre-qualify or screen respondents in connection with a future competitive bidding process, if any is to be initiated by the TPS. It is the respondent’s responsibility to monitor the MERX website at www.MERX.com for possible subsequent bidding opportunities, which will be open to the public whether or not a response to this RFI is made.
Submission Method
Submissions are to be made through the MERX Electronic Bid Submission (“EBS”) System (https://www.merx.com).
For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com.
Uploading large documents may take significant time, depending on file size and internet connection speed. It is recommended that respondents review the MERX EBS instructions well in advance of the closing date and allow sufficient time before the closing date to upload documents and finalize their submissions.
Respondents will receive an email confirmation receipt with a unique confirmation number upon finalizing their submissions.
Submission Deadline
Respondents are to make their submission through the MERX EBS System prior to 1:00:00 P.M. local time on Friday, February 17th, 2023.
Amendment of Submissions
Respondents may amend their submissions prior to the closing date by modifying or deleting and re-submitting their submission through the MERX EBS System in accordance with the instructions on the MERX website.
Respondent Participation
TPS encourages participation from potential suppliers in this RFI process and should include a written response that is relevant to this RFI.
All in accordance with the requirements stated in the RFI document to be downloaded.
