Basic Information

Reference Number

0000278129

Issuing Organization

Toronto Police Service

Owner Organization

Shazea Naroo

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

1721400-24

Title

Consulting Services for Warehouse Upgrades at 330 Progress Avenue

Source ID

PU.MU.ON.673461.C104920

Details

Location

Canada, Ontario

Delivery Point

Toronto, ON

Purchase Type

Duration: 6 months

Description

Request for Proposal (RFP) No. 1721400-24
This Request for Proposals (RFP) is an invitation by the Toronto Police Service (TPS) to prospective and qualified Proponents to submit proposals for consulting services for warehouse upgrades at 330 Progress Avenue, as further described in this RFP.

Submission Requirements
Proposals must be submitted through the MERX Electronic Bid Submission (“EBS”) System (https://www.merx.com/).

For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com.

Uploading large documents may take significant time, depending on file size and internet connection speed. It is strongly recommended that Proponents review the MERX EBS instructions well in advance of the submission deadline and allow sufficient time before the submission deadline to upload documents and finalize their submissions. Proponents making submissions near the deadline do so at their own risk. The determination of whether the Bid is delivered by the submission deadline shall be based on the electronic time and date stamp generated by the MERX EBS System server, whether or not accurate.

Proponents are to submit their proposals through the MERX EBS System prior to 1:00:00 P.M. (Toronto local time) on Wednesday October 9, 2024

Mandatory Requirements
Proponents shall refer to Appendix A of the RFP addressing required forms for submission.

Only those proponents satisfying the mandatory requirements will proceed to Stage 1 of the evaluation process (Refer to Section 4 Proposal Evaluation , therein the respective RFP).

Term of the Contract
The successful proponent will be required to execute a contract with TPS for the provision of service deliverables and should review the terms and conditions set out to understand the contract being entered into with TPS. It is TPS intention to enter into a contract with only one (1) legal entity.

The term of the contract for the provision of services shall commence upon award for a base term of six (6) months.

Piggyback (if applicable)
The TPSB/TPS may, upon request, permit other public bodies and the Police Cooperative Purchasing Group (PCPG) to purchase against any part of the contract which may result from this RFP.

Proponents are requested to indicate on the Pricing Submission form if they will extend the pricing, terms and conditions of this proposal to other government agencies including PCPG, if the proponent becomes the successful services provider.

If the successful proponent agrees to this provision, participating agencies may enter into a contract with the successful proponent for the purchase of services described herein based on the terms, conditions, prices, and percentages offered by the proponent. Minor changes in terms and conditions may be negotiated by participating agencies.

Please note: copies of the proponents submission may need to be provided to the interested agency (in confidence) in order to review prior to participating.

Non-Exclusivity
The creation of this RFP shall not be a guarantee of exclusivity.

All materials provided herein are in accordance with the requirements stated in the RFP document to be downloaded.

Dates

Publication

2024/09/11 04:43:55 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2024/09/24 01:00:00 PM EDT

Questions are submitted online

Closing Date

2024/10/09 01:00:00 PM EDT

Onsite Visit

2024/09/18 10:00:00 AM EDT

Contact Information

Shazea Naroo

416-808-0321

Shazea.Naroo@tps.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2024/09/18 10:00:00 AM EDT

Location

330 Progress Avenue, Toronto, ON, M1P 2Z4

Event Note

Mandatory Site Visit
A mandatory site visit will be held on the September 18th, 2024 from 10:00am to 12:00pm at 330 Progress Avenue, Toronto, ON with a designated TPS Member.

Please email the “Designated Official” Shazea Naroo email: Shazea.Naroo@tps.ca to advise of your attendance.

All Proponents submitting a proposal must attend the site visit. A proposal submitted from a Proponent that did not attend the site visit will be disqualified and not evaluated.

The TPS project supervisor or project manager will be present at the mandatory site visit in order to address and discuss any issues raised by Proponents with respect to this RFP. Proponents are strongly encouraged to be thoroughly prepared and to ensure the attendance of key team members who are versed and knowledgeable with respect to the requirements of this RFP.

Upon arrival at the building located on Progress Avenue, please proceed to the entrance. Once there, kindly pass through the security checkpoint. Following security clearance, a designated representative will meet with all Proponents to accompany them to the designated area. Proponents are requested to sign in upon arrival before being escorted to the designated area.

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Proposal Content

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Required Forms for Submission

The following completed forms must be submitted with your proposal:

Proposal Submission Requirements (See Section 4.1.1)
Mandatory Requirements (Appendix A)
References (Appendix C)
- In addition, the following completed forms are required with your proposal:
Declaration Form (Appendix D)
Engaging Former Members From the Toronto Police Service form (Appendix E)

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Pricing Submission (Appendix B)
- To be submitted/uploaded as a separate document from technical (i.e. non-pricing) submission
- Please do not include any pricing in your technical submission.

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