An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of requirement:
The Correctional Service of Canada (CSC) intends to establish a contract for the provision of Community Residential Facility services for adult offenders on conditional release which provide accommodation, substance abuse programming, security services and offender support services in Ottawa, Ontario
1.1 Objectives
Community Residential Facilities (CRF) are a bridge to the community and exist to promote the successful integration of offenders into the community, while maintaining a level of risk management considered essential for each individual. Community Residential Facilities contribute to the management of that risk by ensuring suitable accommodation, substance abuse programming, monitoring and intervention while contributing to social and economic support that assists conditionally released federal offenders to become law-abiding citizens.
1.2 Tasks:
The Contractor must provide twenty-four (24) hour residential services to offenders. These services include, but are not limited to, the following:
Providing residential services for federal offenders on conditional release;
Providing beds to Offenders referred by CSC and accepted by the Contractor;
Providing a supportive group living environment;
Providing assistance to residents in their reintegration efforts by providing basic referral services to community support groups and other agencies, as dictated by each resident’s individual requirements;
Recording and incorporate pertinent information on individual residents into the resident case file.
Developping a Resident Action Plan and montoring and supporting offender activities against the Community Strategy, Resident Action Plan and Correctional Plan;
7. Ongoing liaison services with local police forces, offenders, CSC and other community agencies/partners;
8. Three (3) meals per day, meals must meet health and nutritional requirements in accordance with the most recent Canada Food Guide;
9. Provision of static and dynamic security services including having staff on-site and awake 24 hours per day, performing offender counts, monitoring offender activities and destinations, and notifying CSC when offenders’ behaviour deteriorates or when offenders abscond from the CRF or are unlawfully at large;
10. If applicable and where required, the CRF must ensure that the accommodations are suitable and safe for children residing in the CRF with their legal guardian in accordance with CSC policies;
11. Providing Monthly Utilization Reports, Monthly Living Allowance Reports, Incident/occurrence Reports as they occur, annual audited financial statements and other Reports, as requested by CSC;
12. In accordance with its needs and at its own discretion, CSC may request the Contractor provide enhanced or specialized services to support the placement of high need Offenders;
13. Providing Personal Support Worker Services for Mental Health Offenders; and,
14. Providing Substance Abuse Program Component.
1.3 Expected results:
Assisting conditionally released offenders to safely and successfully reintegrate into the community as law abiding citizens.
1.4 Performance standards:
The Treatment Centre and its officers, servants and subcontractors must comply with all applicable legislation and CSC's Commissioner's Directives (CDs), the Standard Operating Practice on Official Languages, and other Standards.
The Treatment Centre must be in compliance with all applicable territorial, provincial, municipal and local legislation and regulations. The Treatment Centre premises and equipment must conform to applicable zoning, health, safety, building and fire codes and regulations.
The Treatment Centre must have written plans for dealing with fire, medical emergencies (including pandemic situations) and natural disasters, and the staff must be trained accordingly. The Treatment Centre must provide a copy of these plans to the Project Authority.
The Treatment Centre must ensure that staff members, volunteers and students have the qualifications required and receive proper training and orientation prior to assuming responsibility for their duties. The Treatment Centre must also provide ongoing training to staff/volunteers/students essential for their assigned duties and responsibilities. The Treatment Centre must ensure that staff/volunteers/students have reached the age of majority in the province of operation.
If applicable and where required, the Hostel will provide a strategy to accommodate diverse cultures and spiritualties, including, but not limited to, Aboriginal culture and spirituality.
1.5 Deliverables:
The Contractor must provide twenty-four (24) hour residential services to adult male or female offenders that include, but are not limited to:
Beds and meals and/or meal allowances;
Provide Staff orientation, training and development;
A Substance Abuse Program Component;
Monthly Utilization Reports indicating total utilized beds by resident's name, FPS number and gender;
Monthly Living Allowance Report by resident's name, FPS number and gender;
Incident/occurrence Reports, as they occur; including monthly Resident Action Plans;
Annual Audited Financial Statements;
Other reports, requested by CSC; including monthly Resident Action Plans; and,
All logs or other documented information on offenders when requested by CSC.
1.5.2 Paper consumption:
Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.6 Constraints:
1.6.1 Location of work:
a. The Contractor must perform the work at various locations in CSC’s Ontario Region (ONT).
b. Travel may be required for the performance of the work under this Contract.
1.6.2 Language of Work:
The contractor must perform all work in English.
1.6.3 Security Requirements:
This contract includes the following security requirements:
1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS) with approved Document Safeguarding at the level of PROTECTED B, issued by the Canadian Industrial Security Directorate, Public Works and Government Services Canada.
2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
3. The Contractor MUST NOT utilize its Information Technology systems to electronically process, produce or store PROTECTED information until the CISD/PWGSC has issued written approval. After approval has been granted or approved, these tasks may be performed at the level of PROTECTED B, including an IT Link at the level of PROTECTED B.
4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.
5. The Contractor/Offeror must comply with the provisions of the:
Security Requirements Check List and security guide (if applicable), attached at
Annex A ;
Industrial Security Manual (Latest Edition)
2. Minimum essential requirements:
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
A. Must have a minimum of two (2) years experience, obtained within the last five (5) years prior to the closing date of this ACAN, in working with adult offenders on conditional release;
B. Must have a minimum of two (2) years of experience, obtained within the last five (5) years prior to the closing date of this ACAN, in providing accommodation to offenders in a residential setting.
3. Applicability of the trade agreement (s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is not subject to any set-asides for Aboriginal Suppliers.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
There is a restricted number of qualified service providers in the areas specified under 1.6.1 Location of work who are willing and available to provide residential services to offenders on conditional release in order to meet CSC's offender accommodation needs in the community.
These Suppliers are the only Canadian organizations that can perform the scope of work, given their history, experience and familiarity with the level of information required to complete the tasks identified in the scope of work. These Suppliers are uniquely positioned to provide these services given their specific mandate to provide accommodation, monitoring, general support and assistance to offenders under federal jurisdiction who have been released to the community on conditional release, statutory release, and those subject to Long-Term Supervision Orders. All identified suppliers meet the minimum essential requirements.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:
(d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
There are no intellectual property terms in the contract.
10. The period of the proposed contract or the delivery date(s)
The proposed contract is for the period of
the date the Contract is awarded to March 31, 2019 ,
with an option to extend the contract for three (3) additional one-year periods.
11. A cost estimate of the proposed contract
The estimated values of the proposed contracts, not including all applicable options, are indicated under section
12. Name and address of the pre-identified supplier.
12. Name and address of the pre-identified supplier
Name:
Maison Decision House
Address:
37 Irving Ave, Ottawa, Ontario K1Y 1Z2
Period of proposed contract:
from date the Contract is awarded to March 31, 2019 with an option to extend the contract for
three (3)
additional one year periods.
Cost estimate of the proposed Contract:
$769,818.66
(Applicable Taxes and option periods extra).
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. The closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is
July 16 th , 2018 at 2:00 PM EDT.
15. Enquiries and submission of statement of capabilities
Enquiries and statement of capabilities are to be directed to:
Danielle Cameron,
Senior Procurement Officer
340 Laurier Avenue West
Ottawa, ON, K1A 0P9
Telephone: 613-943-6144
E-mail:
danielle.cameron@csc-scc.gc.ca
