Notice of Proposed Procurement – NPP Survey of Election Staff for the 42nd Federal General Election
Applicability of Trade Agreements: No Tendering Procedure: All interested suppliers may submit a bid Attachment: Yes (buyandsell.gc.ca) Competitive Procurement Strategy: Highest combined rating
Elections Canada File No: ECBR-RFP-14-0542
SOLICITATION DOCUMENTS ARE ONLY AVAILABLE THROUGH BUYANDSELL.GC.CA/TENDERS.
The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirements and the full bid instructions.
Background:
The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada. As part of Elections Canada (EC)’s evaluation program and in the context of the 42nd general election, as well as the recent changes to the electoral process resulting from Bill C-23 (The Fair Elections Act), the Agency is seeking the services of a public opinion research supplier to conduct a 15-minute telephone survey of its election staff. EC conducted similar surveys following the 40th and 41st federal general elections. Requirement: Elections Canada requires the services of a professional firm, specializing in conducting and analyzing public opinion surveys in English and French. The successful bidder will be responsible for reviewing a proposed questionnaire, developing a sampling strategy, conducting the survey, collecting and analyzing data and writing a report summarizing the main findings.
Period of the Contract:
The term of the contract will be from the effective date of the contract to April 30, 2016.
Submission of Bids: It is requested that bids be provided directly to the Contracting Authority. Bids must be delivered to the following address, sealed, on or before November 25, 2014 at 2:00 p.m. (Gatineau time). Mailing Address: Elections Canada Proposal Receiving Unit
c/o Business Centre 30 Victoria Street Gatineau QC
K1A 0M6 Attn: Barbara Robertson Elections Canada File No: ECBR-RFP-14-0540
For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau time). Bids received after the stipulated closing date and time will not be accepted and will be returned unopened to the bidder. If a late bid must be opened to determine the name and/or address of the bidder or the nature of the enclosurng the Air Monitoring Program)
either through a sub-contract or through Novation of existing PWGSC Contracts.
Conversion of Design Packages to Construction Packages
Construction Sequencing and Scheduling
Constructability and Construction Risk Assessment
Assistance with Development of Substantive Cost Estimate to support Effective Project Approval (EPA) by PWGSC and INAC
As and When Construction Work to mitigate immediate Health, Safety or Environmental Risksidentified by the Project Team (MCM, PWGSC, INAC and GNWT)
Completion of outstanding Advanced Remediation Construction Activities (if necessary)
Execution of the Remediation Work Packages as a General Contract using Sub-Contracts
OPTIONAL SITE VISIT
The optional site visit will be held on August 31, 2016 at 10:00 AM (MDT)
It is strongly recommended all interested firms attend this optional site visit; however, those who do not attend will not be precluded from submitting a bid whenthe Request for Proposal (RFP) is issued.
Bidders should communicate with the Contracting Authority no later than 4:00 p.m. MDT Tuesday August 23, 2016 to confirm attendance and provide the names of the person(s) who will attend.
INFORMATION:
1. Due to limited space, each entity or group of entities intending to submit a bid (i.e. bidder) attending will be limited to two (2) representatives for the site visit.
2. There will be a site visit on August 31, 2016. Attendees are to meet at the Explorer Hotel, Katimavik A Boardroom, located at 4825-49th Avenue, Yellowknife, NT prior to 10:00 am (MDT) for registration. There will be parking available on site.
3. Agenda: a. 9:30 AM
10:00 AM: Registration b. 10:00 AM
10:15 AM: Welcoming remarks & Procurement Overview c. 10:15 AM - 10:30 AM: Project Status Update c. 10:30 AM
11:15 AM: Tour Objectives & Overview d. 11:15 AM
12:30 PM: Lunch (not provided) e. 12:30 PM
3:00 PM: Safety Orientation & Bus Tour
f. 3:00 PM
3:30 PM: Final Remarks
Questions may be addressed, however all questions may not be able to be answered at the Pre-tender site visit.
Any questions unable to be answered from the pre-tender site visit will be recorded and answered during the RFP stage.
4. PPE (Personal Protective Equipment) - It is mandatory that all persons attending the site visit have the proper safety footwear (CSA approved green patch). Hard hats, high visibility vest and safety glasses are recommended. Individuals who do not have the required PPE will be denied access to the site.
5. Interested bidders should confirm their attendance with the Contracting Authority, listed below, no later than Tuesday August 23, 2016:
Via E-mail: Katherine.Bogus@pwgsc-tpsgc.gc.ca; or, viatelephone at 1-587-920-3075.
All travel, accommodation, meals, and other costs associated with attending the Optional Site Visit will be borne by the bidder or its representative(s).
SOURCING:
PWGSC intendsto post this RFP on the Government Electronic Tendering Service at https://www.buyandsell.gc.ca/tenders, where potential bidders interested in submitting a proposal will be required to download the documents. This competitive requirement will be subjectto the World Trade Organization-Agreement on Government Procurement (WTO-AGP), the North America Free Trade Agreement (NAFTA, and the Agreement on Internal Trade (AIT).
The requirements of the Tlicho Land Claim and Self Government Agreement will apply to this procurement. The provisions that apply are contained in: Chapter 26
Economic Measures, of the Tlicho Land Claim and Self Government Agreement, clauses 26.3, 26.3.1 (a).
http://www.aadnc-aandc.gc.ca/DAM/DAM-INTER-HQ/STAGING/texte-text/ccl_fagr_nwts_tliagr_tliagr_1302089608774_eng.pdf The Government of Canada is committed to a fair, open, transparent and competitive procurement process.
Documents may be submitted in either official language of Canada.
BACKGROUND:
Giant Mine, located in Yellowknife, operated under several owners for approximately 56 years, starting in 1948. In 1999, then owner, Royal Oak Mines Inc., went into receivership. Thee, a covering letter will be sent to explain the necessity of opening the bid.
Faxed or bids sent via electronic mail will not be accepted. All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.
All enquiries must be submitted in writing to proposition-proposal@elections.ca no later than 10 calendar days before the RFP closing date.
Enquiries received after that time may not be answered. Interested parties wishing to order the solicitation documents for this RFP must do so through buyandsell.gc.ca/tenders.
The documents downloaded through this site take precedence over any copies that may also be made available. Documents may be submitted in either official language of Canada. Elections Canada retains the right to negotiate with suppliers on any procurement.
Further information about Elections Canada may be obtained at www.elections.ca
