An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. 1. Definition of requirement:
1.
The Correctional Service Canada has a requirement to provide Community Residential Facilities (CRFs) housing for offenders under federal jurisdiction who have been released to the community on conditional release, statutory release, and those subject to Long-Term Supervision Orders. The work will involve the following:
1.1 Objectives:
CRFs provide accommodation, monitoring and general support and assistance in reintegrating the offender into the community.
All activities and services provided by the CRF must comply with the requirements set forth in this document.
Any additional services to be provided must be agreed upon by the CRF, the Project Authority and the Contracting Authority, and must be specifically outlined in an appendix to this Statement of Work
1.2 Tasks:
All activities and services provided by the CRF must comply with the requirements set forth in this document
1.3
Expected results:
Promote the successful reintegration of offenders into the community.
CRFs contribute to the management of risk by ensuring that suitable accommodation, support systems, and monitoring are in place to assist conditionally released individuals become law-abiding citizens.
1.4
Performance standards:
The CRF Contractor agrees that its officers, servants and subcontractors must comply with all applicable legislation and CSC’s Commissioner’s Directives (CDs), the Standard Operating Practice on Official Languages, and other Standards, as outlined in this contract.
The Project Authority must ensure that the CRF has access to all applicable laws, policies, procedures, and standards pertaining to the services rendered as part of this contract.
The Project Authority must provide the CRF with information relating to changes in policy, procedures or practices applicable to the provisions of the Statement of Work.
1.5 Deliverables:
The scope of work includes:
Provision of residential services, at various locations in British Columbia, for adult male and/or female offenders on conditional release Provision of three meals per day which follow the Canada Food Guide Provision of security services, including the monitoring of resident activities and destinations while away from the facility Assisting residents in their reintegration efforts by providing basic referral services to community support groups and other agencies, as dictated by each resident's individual requirements Providing ongoing liaison with local police forces Supervision of the procurement of urine samples, and forwarding them for analysis Provision of an intensive management program reporting centre
The CRF must provide CSC with the following reports: a)
Monthly Utilization Reports indicating total utilized beds by offender’s name, FPS number and gender; b)
Monthly Living Allowance Report by offender’s name, and FPS number, if applicable; c)
Incident/occurrence reports, as they occur; d)
Annual Financial Statements;
e)
Other reports, as requested by CSC; and, f)
All logs or other documented information on offenders when requested by CSC.
1.5.2
Paper consumption:
a.
Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b.
The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c.
The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.6 Constraints:
1.6.1
Location of work:
a.
The Contractor must perform the work in Abbotsford, British Columbia.
b. Travel
i. Travel to various locations throughout the Fraser Valley may be required for performance of the work under this contract
1.6.2
Language of Work:
The contractor must perform all work in English.
1.6.3 Security Requirements:
This contract includes the following security requirements:
a.
The Contractor must, at all times during the performance of the Contract, hold a valid Correctional Service of Canada Security Clearance], issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
b.
The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid reliability status granted or approved by CISD/PWGSC.
c.
Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.
d.
The Contractor must comply with the provisions of the:
Security Requirements Check List; Industrial Security Manual (Latest Edition)
2. Minimum essential requirements:
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
Experience:
To fulfill the requirements of the contracts, the agencies must have the following qualifications and experience:
Capacity to provide residential services for adult offenders on conditional release at a facility which is located in Abbotsford British Columbia. A minimum of five years experience in working with adult offenders on conditional release in a residential setting. Ability to meet and remain in compliance with the Correctional Service of Canada Community Residential Services Standards (see attached Statement of Work). Reliability Status clearance for all individuals who will work in regular direct contact with offenders or who will have access to classified material.
An extensive, established network of community resources including agencies, professionals and other services in the facility area which may be accessed in order to meet the needs of the offender.
3. Applicability of the trade agreement (s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is not subject to any set-asides for Aboriginal Suppliers.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
There are limited agencies that are able to provide these specialized residential services.
The provider meets the mandatory requirements as stated above.
7. Government Contracts Regulations Exception(s)
The contract is proposed under the Government Contracting Regulations,
Section 6 (d) that states "only one person or firm is capable of performing the contract".
8. Exclusions and/or Limited Tendering Reasons
The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
Canada intends to retain ownership of any foreground intellectual property arising out of the proposed contract on the following basis:
6.2 statutes, regulations, or prior obligations of the Crown to a third party or parties preclude Contractor ownership of the Foreground;
10. The period of the proposed contract:
The contract is for the period December 1, 2013 to March 31, 2015.
11. A cost estimate of the proposed contract:
The estimated value of the contract is $1,173,520.00(GST/HST extra).
12. Name and address of the pre-identified supplier
John Howard Society Lower Mainland 763 Kingsway Vancouver, BC
V5V 3C2
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. The closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is November 27, 2013 at 2:00 pm PST
15. Enquiries and submission of statement of capabilities
Enquiries and statement of capabilities are to be directed to:
Katie McCallum
Correctional Service of Canada Community Corrections Administration Office #200- 1945 McCallum Road,
Abbotsford, BC
V2S 3N2 Telephone: 604-851-3234 Facsimile: 604-870-2402 E-mail address: Katie.Mccallum@csc-scc.gc.ca
