21801-13-0068 - FVI HVAC Upgrade (21801-13-0068)

FVI HVAC Upgrade

File Number: 21801-13-0068 This requirement is for: The Correctional Service of Canada, Fraser Valley Institution, Pacific Region

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: lowest priced compliant bid,

Security Requirements:

This contract does not include security requirements. Contractors will be escorted while inside the institution by an escort provided by CSC. Contractors will be subject to security requirements specific to the institution including a Canadian Police Information Centre (CPIC) check.

Nature of Requirements:

Work under this Contract comprises, but is not limited to:

Removal of condensing furnaces in inmate houses 1-9 Replacement of condensing furnaces one to one in inmate house 1-9

Removal of domestic hot water heaters in inmate houses 1-9 Replacement with instantaneous water heaters in inmate houses 1-9

One additional of 1 (one) instantaneous water heater as spare

Objectives: Replacement of space heating furnaces and domestic hot water tanks in order to meet CSC current Sustainable Development Target for energy efficiency.

Deliverables: Contractor shall supply, install, test and commission for each of the 9 inmate houses, furnace and flue, instantaneous water heater. Contractor shall provide one additional hot water heater as spare Contractor shall remove and dispose existing furnaces, flues, domestic hot water tanks. (Disposal exception of 1 hot water to tank to remain on site.) The contractor is responsible to integrate the equipment with all existing building systems including the HVAC ducting, plumbing, electrical, and gas.

The contractor shall only employ certified trades in the delivery of the work. The contractor will provide an estimated 2 hours of training to CSC site staff on the operation and trouble shooting of the equipment.

The contractor will provide a minimum of one year of warranty for materials and labour in addition to applicable manufacturer’s warranty for equipment/appliances.

Site Visit: Contractors are advised that this project will require a mandatory on-site visit and the representative of the bidder will be required to sign the Site Visit Attendance Sheet at the site visit. Bids submitted by Bidders who have not signed the attendance sheet will not be accepted.

Contractors are strongly recommended to make inquiries or investigations at this site visit necessary to become thoroughly acquainted with the site as well as the nature and extent of the work.

The site visit is scheduled for June 26th, 2013 at 9:30 am. Interested Bidders are to meet at the Principle Entrance at FVI, Abbotsford, BC.

All contractors wishing to attend the site visit are subject to the security requirements of the institution including a Canadian Police Information Centre (CPIC) check. Contractors are requested to contact the buyer by June 17th to obtain the necessary instruction to obtain a CPIC clearance prior June 26th, 2013.

Ella Tromp @ 870-2521 or ella.tromp@csc.ca

All contractors must have recent picture identification such as a provincial drivers licence.

All Contractors must wear a high visibility vest, which meets WCB standards. No cameras, cell phones (of any type) or lap top computers are allowed into the institutions at any time.

Expected Delivery Date:

No more than 11 Weeks from Contract Award

Contracting Authority: Ella Tromp PO Box 4500, Unit 100 33991 Gladys Ave.

Abbotsford, BC V2S 2E8

Telephone number: (604) 870-2521 Facsimile number: (604) 870-2444 E-mail: ella.tromp@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain copies of the solicitation documents by contacting the contracting authority named in this notice.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.