The National Research Council Canada, Uplands Campus, Ottawa, ON
has a requirement for a project that includes:
Provide new outdoor 115kv substation at building U66
Bidders must provide two envelopes, first envelope is labeled as “technical qualification submission”, second envelope is labeled as “tender submission”.
The first envelope is to contain a detailed description of three reference projects in which the contractor has completed previously describing the work performed, the approximate project cost, project time line and the project manager who completed the work. Project descriptions must pertain to work completed on systems with an operating voltage greater than 69kV and the work performed must include work on equipment with a voltage rating greater than 69kV. Also a letter of recommendation from the owner for at least one of the projects must be provided.
In addition to the three reference projects, the first envelope must confirm the contractor has the following qualifications: • Confirmation of registration under WSIB classification 4124-001 ‘Power and Telecommunication Transmission Lines’ • Listing of full time personnel that are currently directly employed by the company, and their qualifications that meet the following training and/or certifications, listing in decreasing levels of importance: o IHSA ‘Utility Work Protection Code’ o Red Seal 7244 or Ontario Colleges 434A Powerline Technician Certification o Medium voltage cable stress cone terminations training and/or experience o Medium voltage phasing and phase rotation training and/or experience o Medium voltage cable pulling and installation training and/or experience o Medium voltage switchgear operation training and/or experience o Journeyman Lineman Certification The first envelope must include all the requirements detailed above, failing to do so will be considered not qualified, the contractors bid will be rejected and the second envelop will remain sealed and returned to the respective contractor, unopened. The second envelope is to contain the tender form required by “instructions to bidders” section.
1.
GENERAL Questions regarding any aspect of the project are to be addressed to and answered only by the Departmental Representative (or his designate) or the Contracting Authority.
Any information received other than from the Departmental Representative (or his designate) or the Contracting Authority will be disregarded when awarding the contract and during construction.
Firms intending to submit tenders on this project should obtain tender documents through the Buyandsell.gc.ca TMA services provider. Addenda, when issued, will be available from the Buyandsell.gc.ca TMA service provider. Firms that elect to base their bids on tender documents obtained from other sources do so at their own risk and will be solely responsible to inform the tender calling authority of their intention to bid. Tender packages are not available for distribution on the actual day of tender closing.
2. MANDATORY SITE VISIT It is mandatory that the bidder attends one of the site visits at the designated date and time. At least one representative from proponents that intend to bid must attend.
The site visits will be held on August 12th
and August 14th
, 2015 at 9:00 . Meet
Maurice Richard at Building
U-66, Main Entrance, Uplands Campus , Ottawa, ON. Bidders who, for any reason, cannot attend at the specified date and time will not be given an alternative appointment to view the site and their tenders, therefore, will be considered as non-responsive.
NO EXCEPTIONS WILL BE MADE.
As proof of attendance, at the site visit, the Contracting Authority will have an Attendance Form which MUST be signed by the bidder’s representative.
It is the responsibility of all bidders to ensure they have signed the Mandatory Site Visit Attendance form prior to leaving the site.
Proposals submitted by bidders who have not attended the site visit or failed to sign the Attendance Form will be deemed non-responsive.
3. TENDER CLOSING DATE Tender closing date is September 4th
, 2015 at 14:00.
4. TENDER RESULTS Following the Tender closing, the tender results will be sent by facsimile to all Contractors who submitted a tender.
5.
SECURITY REQUIREMENT FOR CANADIAN CONTRACTORS
5.1
MANDATORY SECURITY REQUIREMENT:
This procurement contains a mandatory security requirement as follows:
1 The Contractor must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Director (CISD), Public Works Government Services Canada.
2 The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.
3
The Contractor must comply with the provisions of the: a. Security Requirements Checklist attached at Appendix “D” b. Industrial Security Manual (Latest Edition) available at: http://ssi-iss.tpsgc-pwgsc.gc.ca/msi-ism/msi-ism-eng.html
5.2 VERIFICATION OF SECURITY CLEARANCE AT BID CLOSING
1 The Bidder must hold a valid Designated Organization Screening (DOS) issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC), TO BE INCLUDED WITH THEIR TENDER OR PROVIDED WITHIN 48 HOURS FROM THE DATE AND TIME OF TENDER CLOSING.
Verifications will be made through CISD to confirm the security clearance status of the Bidder.
Failure to comply with this requirement will render the bid non-compliant and no further consideration will be given to the bid.
2 Within 72 hours of tender closing, the General Contractor must name all of his sub-contractors, each of whom must hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC, or any other Federal Department or Agency along with the names and birthdates or security clearance certificate numbers of all personnel who will be assigned to the project.
3 It is to be noted that any subcontractor required to perform any part of the work during the performance of the subsequent contract must also adhere to the mandatory security requirement of the contract.
As well, no personnel without the required level of security will be allowed on site.
It will be the responsibility of the successful bidder to ensure that the security requirement is met throughout the performance of the contract.
The Crown will not be held liable or accountable for any delays or additional costs associated with the contractor’s non-compliance to the mandatory security requirement.
Failure to comply with the mandatory security requirement will be grounds for being declared in default of contract.
4 For any enquiries concerning the project security requirement during the bidding period, the Bidder/Tenderer must contact the Security Officer @ 613-993-8956.
6.0 WSIB (WORKPLACE SAFETY AND INSURANCE BOARD)
1 All Bidders must provide a valid WSIB certificate with their Tender or prior to contract award.
7.0 OFFICE OF THE PROCUREMENT OMBUDSMAN
1 Dispute Resolution Services The parties understand that the Procurement Ombudsman appointed pursuant to Subsection 22.1(1) of the Department of Public Works and Government Services Act will, on request or consent of the parties to participate in an alternative dispute resolution process to resolve any dispute between the parties respecting the interpretation or application of a term and condition of this contract and their consent to bear the cost of such process, provide to the parties a proposal for an alternative dispute resolution process to resolve their dispute. The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-5169 or by e-mail at boa.opo@boa-opo.gc.ca.
2 Contract Administration
The parties understand that the Procurement Ombudsman appointed pursuant to Subsection 22.1(1) of the Department of Public Works and Government Services Act will review a complaint filed by [the supplier or the contractor or the name of the entity awarded this contract] respecting administration of this contract if the requirements of Subsection 22.2(1) of the Department of Public Works and Government Services Act and Sections 15 and 16 of the Procurement Ombudsman Regulations have been met, and the interpretation and application of the terms and conditions and the scope of the work of this contract are not in dispute. The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-5169 or by e-mail at boa.opo@boa-opo.gc.ca.
3 The Office of the Procurement Ombudsman (OPO) was established by the Government of Canada to provide an independent avenue for suppliers to raise complaints regarding the award of contracts under $25,000 for goods and under $100,000 for services.
You have the option of raising issues or concerns regarding the solicitation, or the award resulting from it, with the OPO by contacting them by telephone at 1-866-734-5169 or by e-mail at boa.opo@boa-opo.gc.ca. You can also obtain more information on the OPO services available to you at their website at www.opo-boa.gc.ca.
The Departmental Representative or his designate for this project is: Maurice Richard Telephone: 613 993-9299
Contracting Authority for this project is:
Marc Bédard marc.bedard@nrc-cnrc.gc.ca Telephone: 613
993-2274
