Fraser Health Authority (FH) intends to enter into an agreement with BTY Consultancy Group Inc. for E545-00 Cloverdale Urgent Primary Care Centre. The additional contract value is $83,400.00 with $50,000 completed for the maximum contract value of $133,400.00 plus tax. FH has chosen not to complete a public tendering process but negotiate the contemplated contract for the following reasons:
• BTY Consultancy Group Inc. has been providing project management service for the project since Janurary 2024.
• BTY Consultancy Group Inc. has extensive knowledge of Cloverdale Urgent Primary Care Centre, and created the documents and is currently executing the work.
• Cloverdale Urgent Primary Care Centre (UPCC) is a Ministry of Health Mandated project of high priority, BTY has showcased a remarkable performance which may be hindered by engaging a new consultant firm that will require time to adjust and perform in an seamless or equal manner.
• BTY Consultancy Group Inc. has already completed a preceding scope of work with significant relevance to ongoing activities. Including but not limited to:
o Chair weekly project meetings with project teams.
o Provide weekly updates to FM and Senior Management on the status of project timelines.
o Provide project progress reports as required by Fraser Health.
o Schedule management, review.
o Cost control
o Issues and risk control and management
o Change management
o Project progress reporting
o Prime consultant management and coordination o Interest holder management
o CM's review of tender documentation and recommendations for award
o Site visits during precon and construction
o Progress claim reviews
o Ensure feedback from all relevant key partners (IMITS, IPS etc.) is incorporated within the design scope.
o Coordinate with the Design Team to develop design packages to enable early application of the building permit and procurement of long lead items.
o Evaluate, assess and coordinate any necessary and requested changed from the program.
o Provide project progress reports as required
o Arrange and chair a preconstruction meeting with all parties.
o Evaluate the contractor’s schedule for likelihood of achievement and where applicable identify strategies for improvement and foreseen risks. o Attend all construction site meetings with contractor.
o Provide site reviews during construction to report on progress to date and advise on any matters requiring the attention of the Contractor, Consultant or FM.
o Advise of any potential cost overruns due to unforeseen site conditions and any scheduling conflicts.
o Coordinate construction activities with FM Property Management and ensure stakeholders are informed of ongoing work and any changes to plan respecting the confirmed communications plan.
o Ensure Consultants attend all necessary site construction meetings, site inspection with contractor and undertake detailed field reviews (as required).
• BTY Consultancy Group Inc. is registered and complies with all applicable WorkSafe BC regulations.
• BTY Consultancy Group Inc. has Comprehensive Commercial General Liability insurance coverage in an amount not less than $5,000,000.00 inclusive per occurrence against bodily injury, personal injury and property damage.
• BTY Consultancy Group Inc. has Automobile Liability insurance coverage for non-owned vehicles of $1,000,000.00
• BTY Consultancy Group Inc. has Excess Liability (in Umbrella form) insurance coverage for $10,000,000.00
• BTY Consultancy Group Inc. has a Professional Liability insurance coverage for $2,000,000.00
\Consultants may challenge this decision by sending an email to Michael Yu by December 13, 2024 – 15:00 hours local time. Provide proof showing your qualifications, workplan, insurance coverage, and worksafe BC clearance letter related to the requirements defined in this NOI. Only challenges from qualified consultants will be reviewed.
