mployment Opportunity
Marketing and Event Coordinator
Town of Mayerthorpe is presently seeking a full-time fixed term contract marketing and event coordinator
responsible for establishment of the inaugural Mayerthorpe Agri-food and Investment Trade Show. Reporting
to the Economic Development & Communications Specialist, this position coordinates the trade show’s various
marketing and event components. This coordinator will have previous trade show experience, knowledge in
the agri-food industry, and is passionate about event planning and coordination.
Position Summary
Identify the objectives of the event and determine the requirements that must be met to accomplish
those objectives (for example, facilities and services)
Meet with trade and professional associations and other groups to promote conference, convention
and trade show services, and research potential sponsors
Meet with sponsors and organizing committees to plan the scope and format of events, establish and
monitor budgets, review administrative procedures and discuss progress
Coordinate services (for example, accommodation and transportation for participants, catering, signage,
displays, translation services, audiovisual equipment, printing, security) and deal with any problems that
arise
Coordinate decor design and special effects
Develop crowd management and risk management systems
Plan set up and tear down procedures
Plan entertainment and social gatherings for participants
Receive and process registrations
Hire, train and supervise volunteers and support staff
Negotiate contracts for services, approve invoices, maintain financial records, prepare or review final
billing for the event and prepare final grant reports
Developing or helping to develop a plan, program or agenda
Identifying the event elements, determining logical sequencing and developing efficient schedules
Selecting sites and coordinating building and property services (for example, audiovisual and technical
details, decorations, seating)
Preparing strategies to ensure that the event site complies with all required legislation and regulations,
including those related to health and safety
Sourcing speakers and entertainment options
Selecting menus that meet the event's budgetary requirements for pancake breakfast, vendor meet &
great.
Organizing transportation, security and emergency services
Marketing the event and promoting sponsorships
Negotiating rates with suppliers, controlling expenses and administering financial procedures
Identifying and selecting appropriate registration, admission controls and guest greetings system for an
event
Designing and implementing public relations campaigns
Recruiting, training and motivating staff or volunteers
Preparing and distributing event minutes
Prepare survey, distribute, and compile results
Hours of work are based on 7 hrs per day 35 hrs per week. Extended work hours, evenings and weekends,
leading up to and during the trade show event. Overtime hours are paid at 1.5x after 8 hours or 44 hours per
week, whichever is greater, in accordance with Alberta Provincial Employment Standards. This fixed term
contract position begins June and ends September.
Qualifications and skills
Minimum 1 year post secondary degree or certification in marketing, communications, public relations,
events management, business administration, or other related fields.
Ability to network, develop and maintain strong relationships with stakeholders and team members.
Project management experience is an asset.
Proficient in spoken and written English.
Strong communication skills and is a punctual, meticulous, and reliable leader.
Proficient in using Microsoft Publisher, Microsoft Office, and Microsoft applications.
Proficient in web development and social media.
Detail oriented approach with the ability to work under pressure to meat deadlines.
Applicants should own a vehicle, be in good physical condition to perform manual labour, able to lift up to
50lbs, and be mobile for 8+ hours. Fixed Term Contract length is 4 months. Pay is $22.50 per hour. For full
position summary, please contact the Town of Mayerthorpe. Applications can be submitted to the above
address or e-mailed to: admin@mayerthorpe.ca to the attention of Economic Development & Communication
Specialist.
Application deadline is Friday, May 24, 2024.
