This procurement is subject to the provisions of the Canadian Free Trade Agreement, the Canada-European Union Comprehensive Economic and Trade Agreement, the Agreement on Government Procurement under the World Trade Organization and the Comprehensive and Progressive Agreement for Trans-Pacific Partnership.
No totals required.
BUILDING CONSTRUCTION (Includes Site Construction)
TRANSPORTATION CONSTRUCTION
OTHER CONSTRUCTION SERVICES
CONSTRUCTION OF COMMERCIAL BUILDINGS
*****Amendment #7
Question 1:
In the RFP documents DTI state that you are assuming a duration for the project schedule for your evaluations. Would you please confirm how many months DTI is assuming for both preconstruction and also construction phases of the project.
Response 1
RFP respondents are expected to adhere to the dates identified in the schedule included with the RFP and structure the development of the project schedule to suit their response to the RFP.
All other information remains the same.
*****
*** Amendment #6 ***
Please note of the following proponent question, response and clarification:
Question 1
Appendix A2 Financial Proposal requests 'Estimated Expenses' for each of the key personnel. Please provide a list of what items are expected to be included in this value.
Can DTI provide a response?
Response 1
There is no expectation that proponents will identify specific expenses in Appendix A2, but Proponents may include expenses as part of time-based rates, if it is applicable to their response to the proposal.
Clarification of Amendment 5, Question 2
As stated by previous amendment: "Proponents are expected to provide staff resources as they see fit, to complete to the requirements of the RFP, under the compensation structure as outlined." The compensation structure outlined in Article 5.2 of CCDC 5b is the total of 5.2.1, 5.2.2 and 5.2.3 combined. It would not be to a proponents' benefit to duplicate costs for staff resources or non-reimbursable expenses in any of the three categories in Article 5.2.
Proponents are required to provide all information related to their costs by completing Appendix A2 - Financial Proposal Form, such that they will not be pursuing additional compensation to complete the required services, other than for costs directly related to the construction work or reimbursable expenses, as identified in CCDC 5b Schedule A2 Reimbursable Expenses Related to Schedule A1.
All other information remains the same.
*** Amendment #5 ***
Please note the closing date for this RFP has been extended to November 9th, 2023.
The following proponent questions have been received:
Question 1
Reference Amendment 4, Question 3 - The response to the question does not appear to be complete. The last paragraph I was referring to that doesn't seem to apply was: "Proponents should identify the professionals who will be directly responsible for the signing off on each of the above functions." Please clarify.
Response 1
Reference 7.2.2 2 Project Team Organization Chart - 4th Paragraph.
Change "Proponents should identify the professionals who will be directly responsible for the signing off on each of the above functions." to read "Proponents should identify the professionals who will be directly responsible for each of the above functions."
Question 2
Reference A2 - Financial Proposal Form and CCDC5B Contract - Schedule B and Amendment 4, Questions 6-9
Weekly rates are required for Key Personnel however they are not requested for Support Personnel including but not limited to Project Coordinator(s), Assistant Superintendent(s) and Project Administrator(s) that will be involved during the Construction and Post-Construction Phases of the project. Are these personnel to be included in the percent fee for work or can these roles be added to Appendix A2 - Financial Proposal Form?
Response 2
Only the individuals listed are to be included in the Price Table
Question 3
Reference A2 - Financial Proposal Form
For the key personnel roles identified, is the rate per individual or per role? For example, if we anticipate 2 individuals for a specific role required to perform the work, is the rate to increase to reflect the additional individual?
Response 3
Individuals
All other information remains the same.
*** Amendment #4 ***
Please note of the following proponent questions & clarifications:
Question 1:
Can we request an extension of at least one week to the current RFP closing date.
Response 1:
We will not be extending the RFP closing date at this time.
Question 2:
Reference 6.6.6.3.4.1 - Please confirm the year that applies to the May 31st date for the North Property Line.
Response 2:
2025
Question 3:
Reference 7.2.2.2 - given the change from "Design-Build" to "Construction Management' in Amendment 2, please confirm the last paragraph in this section no longer applies and should be deleted.
Response 3:
Reference 7.2.2 2 Project Team Organization Chart
Question 4:
Paragraph 3 - Revise sentence "Provide a brief, written description of significant functional relationships among participants and how the proposed organization will function as an integrated Design-Build team." to Construction Management team.
Reference 7.2.2.4
Paragraph 4 - Are resumes only required for the identified key personnel shown in the organizational chart?
Response 4a:
Yes.
Question 4b:
Paragraph 4 - What is meant by "area of Work"?
Response 4b:
Reference 7.2.2.4 - Paragraph 4 change "area of Work" to "Position"
Question 4c:
Currently it indicates that the Project Manager is to be a Professional Engineer. Please confirm it would be acceptable for either the Project Manager or Construction Manager to hold this designation or neither since this is not a design-build contract.
Response 4c:
reference amendment #3 for clarification on this item.
Question 5:
Reference 8.1.2.2 - There are 2 ranges identified that score 10 points (bullets 4 and 5), could you please clarify?
Response 5 :
Change: All fee offers where the price difference (higher or lower) as compared to the median is greater than twenty percent (>20%) and less than or equal to twenty five percent (# 25%) will receive 10 points. Change to: All fee offers where the price difference (higher or lower) as compared to the median is greater than twenty percent (>20%) and less than or equal to twenty five percent (# 25%) will receive 5 points.
Question 6:
In regards to appendix A2 - Financial proposal Form please provide clarification on the following:
- Construction management Fee % - as per the CCDC 5B are we correct that this % is just for Fee for our services (ie: profit) and is not to include the required staff salaries (salaries - would be cost of the work)?
Response 6:
Correct! The staff rates are separate and are to be listed as per Appendix A2 as time based rates. These would not be included in the % fee.
Question 7:
- PM, CM, Super, etc ... cost per week and expenses per week - are any of these staff costs to be included within the Construction Management Fee % line item, or are these items to be kept separate and not included in the Construction Management Fee % line item?
Response 7:
Staff cost per week and staff expenses per week should not be included in the Construction Management Fee %.
Question 8:
- Other "non-reimbursable costs" - if Fee % is strictly for services / profit, and staff costs are strictly kept separate - if necessary are proponents allowed to provide an additional line item section for other costs?
Response 8:
No additional line items are to be included on the Financial Proposal Form
Question 9:
Additional question: are you not expecting proponents to have a coordinator working on this project, or are you expecting proponents to have a coordinator(s) work on this project?
Response 9:
Section 7.2.2.4 Key Personnel lists the personnel required to be identified in response to the proposal. Proponents are expected to provide staff resources as they see fit to complete to the requirements of the RFP under the compensation structure as outlined.
All other information remains the same.
*******
*** Amendment #3 ***
Please note of the following proponent questions & clarifications:
Question 1:
In section 7.2.2.4 Key Personnel you have indicated that both the Project Manager and Quality Manager have the requirement to be Professional Engineers. We are requesting that this not be a requirement. We have several staff that that meet all the requirements you are requesting, with years of experience and they have completed similar if not larger projects than this except that they are not engineers. We employ technologists, and other professionals that are equally qualified at project
managers and quality managers that fit this role as well as individuals with experience that have moved into these roles based on previous experience. We are requesting that the requirement to be an engineer be removed. You will still be able to evaluate our staff and determine their abilities in the staff resumes that are part of this submission.
Response 1: The preference is that the Project Manager and Quality Manager be a Professional Engineer or Architect, however this is dependent on relevant experience of the individual.
All other information remains the same.
*** Amendment #2 ***
Please note of the following proponent questions & clarifications:
Question 1
We have a request for a clarification on this tender for Fredericton Justice Building Construction Management Services #0674009-24. No sure if it's intentional but you refer to the CM as Design-Builder and the Contract as the Design-Build Subcontract. It is our understanding that all the design is complete and that this is not a design-build project.
Response: The RFP should not have used the terminology "Design Builder" or referred to a Design-Build Subcontract". Please ignore these. Correct, this is not a design-build project. The design IS complete.
Question 2
In 2.1 Request for Proposal Terminology - the parties that are to enter into a written agreement are identified as the Owner and the Design-Builder. In the same section Design Services are defined as the professional design and related services required by the Contract. Prime Members are the proponents team who will be responsible for 40% of the design of the project. In 7.2.2.2 Project Team Organizational Chart - It states that we are to provide a brief description of how the
organization will function as an integrated Design-Build team. The terms used are consistent with terms used in a design build scenario, which would require a different contract than the CCDC 5B.
Please confirm that the Construction Manager shall not be responsible for the professional design services, or the performance of the Consultant(s), which are to be hired and retained by the Owner.
Response: We confirm that the Construction Manager is not responsible for the professional design services, or the performance of the Consultant(s), which are to be hired and retained by the Owner.
Please note of the following clarifications:
Reference 2.1 Request for Proposal Terminology
Agreement/Contract change "Design-Builder" to "Construction Manager".
Reference 2.1 Request for Proposal Terminology
Design Services - there are no professional design services required under the CM contract.
Reference 2.1 Request for Proposal Terminology
Prime Member(s) - Delete reference to "40% of the design of the Project."
Reference 7.2.2 Project Team Organization Chart
Paragraph 3 - Revise sentence "Provide a brief, written description of significant functional relationships among participants and how the proposed organization will function as an integrated Design-Build team." to Construction Management team.
Reference 7.2.3 Experience of the Proponent
Paragraph 2, Bullet 3 - "Dates of design, construction, management and/or warranty periods." Delete reference to Design.
Reference 8.2 Final Selection and Negotiation
Paragraph 2, change "The terms and conditions found in the Appendix B - Design-Build Signing Agreement (Appendix B1 - CCDC 5B - 2010" to Appendix A5- Construction Management Contract - for Services and Construction CCDC 5B - 2010
All other information remains the same.
*** Amendment #1 ***
This amendment is to confirm the VENDOR MEETING: for October 11, 2023 at 1:00 p.m.
Page 5 of the attached "RFP Document" states October 12, 2023, which is incorrect.
All other information remains the same.
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
Direct Deposit
The Province of New Brunswick is now using Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form).
Please click on the link below to view the Direct Deposit Form.
https://www2.snb.ca/content/dam/snb/Procurement/DirectDepositVirementDirect.pdf
Instructions for Bid Submission
1. Effective April 15, 2020, Service New Brunswick is no longer accepting paper bids,
and the Central Tendering Branch is closed to the public. Public tender openings are
no longer taking place; however, results continue to be posted on NBON.
2. Bids will only be accepted by electronic transmission as follows:
a. By e-bidding through NBON (when e-bidding is possible); OR
b. By fax to: (506) 444-4200 (fax to dedicated mailbox).
Note: Proposals in response to a Request for Proposals (RFP) will not be accepted by fax; OR
c. By email to NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit bids to any other email).
Click here
Instructions for Bid Submission for important instructions on how to submit bids by email.
d. Please refrain from submitting your bid through multiple electronic channels
to avoid duplicate bids.
3. All bids must be properly signed by an authorized person.
a. For bids submitted by email or fax: typed signatures (in any font)
that are not on the bid itself (i.e. in the body of the email or on the
fax cover sheet) will NOT be accepted.
4. All bids must be legible, properly completed and contain the proper solicitation number.
5. The proponent is solely responsible for ensuring that the bid submission
in its entirety, including all attachments, is received before Closing Date and Time
as indicated on the solicitation documents.
a. The proponent bears all risk associated with delivering its bid by electronic
submission, including but not limited to delays in transmission between the Proponent's computer and the Province's Electronic Mail System, NBON or fax.
b. The date and time of official receipt of the bid will be the time of receipt
recorded in the NBON system (for e-bids) or the time of receipt in the Province's
Electronic Mail System (for fax and email bid submissions).
6. All bids must be stated in Canadian Funds. Sales taxes should not be included in
the unit, extended or total prices.
7. All tenders must be F.O.B. destination, freight prepaid.
8. This Invitation is being conducted under the provisions of the Procurement Act
and Regulation 2014-93 as of the date of the issuance of the Invitation.
A bidder must obtain official solicitation documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Bids should be submitted on the official bid documents
obtained from these authorized distribution services.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
COVID-19 Restrictions for Workers entering New Brunswick
All suppliers and workers entering the province of New Brunswick for work purposes must comply with the requirements established by WorkSafe NB and Public Health, including isolation requirements where applicable.
Click here for more information on these requirements.
The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
COVID-19 Supplier Vaccination Policy
Suppliers must comply with all GNB health and safety policies and standards including, without limitation, all health and safety policies and standards related to COVID-19, as applicable. Go to www.gnb.ca/nbon to view the full policy and FAQs.
Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; see http://www.competitionbureau.gc.ca/eic/site/cb-bc.nsf/eng/home for further information.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request.
Pay Equity
Does your organization have 50 or more employees?
The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government.
Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission.
To complete the online module and obtain your certificate, please visit www.gnb.ca/payequity. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca.
All discounts quoted will be considered to be without limitations.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
Unless indicated otherwise in this tender notice or attached documents, all prices must be extended and totalled.
All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to
Recycle NB's website and the
Designated Materials Regulation for specifics.
PAYMENT OF INVOICES
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Where the estimated value of the goods or services to be procured is below the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the lowest-priced acceptable bid before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the highest scoring acceptable bid submission before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
