To provide guest rooms and meals for up to twenty four (24) recruits per training program during the Correctional Training Programs (CTP) according to the following schedule. The contractor must provide rooms for all recruits (up to 48) for those days when CTP sessions overlap:
• 2023-08-13 to 2023-11-18
• 2023-09-10 to 2023-12-16
• 2024-01-07 to 2024-04-12
• 2024-02-11 to 2024-05-17
• 2024-04-28 to 2024-08-02
• 2024-08-11 to 2024-11-15
• 2024-09-15 to 2024-12-20
• 2025-01-12 to 2025-04-17
• 2025-02-09 to 2025-05-16
03 Deliverables:
3.1 Hotel Requirement
a. The Contractor must provide up to a maximum of twenty four (24) guest rooms per CTP session for up to nine (9) different training sessions during the period of 2023-08-13 to 2025-05-16. The contractor must provide up to a total of forty-eight (48) guest rooms when CTP sessions overlap.
b. The Contractor must provide breakfast, lunch and dinner to each recruit staying at the hotel seven (7) days a week in, accordance with the Meal Requirements specified below.
c. The Contractor must provide a lunch for recruits not staying at the hotel five (5) days a week in accordance with the Meal Requirements specified below.
d. The Contractors food services must be prepared in a kitchen at the same location as the recruits accommodation.
e. The Contractors hotel must be located within 20 km of the CSC Correctional Learning and Development Centre (CLDC) located at 2309 Hanselman Place, Saskatoon, Saskatchewan.
If the Contractor’s hotel is more than 1.5 km from CLDC, the Contractor must provide transportation at its expense Monday to Friday excluding holidays, from the hotel to the CLDC location. The Contractor’s choice of transportation vehicle and driver must depart the hotel at 6:45 a.m. to drop off recruits at the CLDC and return to the CLDC to pick up recruits at 3:30 p.m. and return them to the hotel. The Project Authority and contractor must agree upon any changes in this schedule. Transportation must be unmarked as recruits will be in Correctional Service of Canada uniforms.
f. The Contractor must provide early check-in and late check-out as required to accommodate the recruits’ travel times, or changes in travel, or both. If not feasible, the Contractor must provide a luggage storage area on request in lieu of early in or late-check out.
g. The Contractor must meet all of the accommodation and meal services CSC requires within a single facility.
h. The Contractor must allow CSC a minimum of twenty-four (24) hours’ notice to release rooms that were previously booked, as requested should CSC cancel the CTP or a recruit be unsuccessful during the course of the training program.
i. If a Covid-19 outbreak is declared within Saskatoon, Saskatchewan, CSC will have the right to cancel room reservations with out penalty.
j. The Contractor must designate an on-site Point of Contact (POC), proficient in English to provide customer service on a twenty-four (24) hour basis, seven (7) days per week.
3.2 Amenities
a. The Contractor must include parking in the room rate.
b. The Contractor must provide on site self-service laundry facilities that can accommodate up to forty eight (48) recruits.
c. The Contractor must provide gym or exercise facilities.
d. The Contractor must provide free wireless high-speed internet.
3.3 Meal Requirements
The Contractor must provide:
• A point of contact (POC) for food services coordination;
• A varied one-month rotational meal plan for dinner with a minimum of three (3) main choices and a two-week rotational meal plan that satisfies Canada Food Guide standards. The contractor must provide weekly or monthly meal plans to CLDC one week in advance of a training session.
• All meals must include one vegetarian and gluten free choice.
• The Contractor must be able to accommodate special dietary and allergy needs. The CLDC will advise the Contractor of special dietary and allergy needs a minimum of five (5) days prior to the recruit’s start date
• The Contractor must make every reasonable effort to accommodation religious meals, that include but are not limited to: no pork, or Ramadan.
• The Contractor must provide individual hot lunches in boxes and deliver them to the CLDC all CTP recruits.
• The only exception would be working day lunches when the recruits are participating in training away from the CLDC building at Hanselman Place. On those days the Contractor must provide lunches in lunch bag form and available to recruits for pick up between 06:45 and 07:15 am.
• With the exception of training days when the recruits are training away from the CLDC building at Hanselman Place, the Contractor must deliver lunches to CLDC, 2309 Hanselman Place between 11:15-11:45 am.
• The Contractor must provide individually portioned cutlery, condiments, napkins and drinks for Breakfast, Lunch and Dinner
- BREAKFAST
The Contractor must provide breakfast according to the following schedule:
• Monday to Friday (Federal Statutory holidays excluded): Breakfast between 06:00am - 06:35am;
• Saturday, Sunday & Statutory Holidays: Breakfast between 07:00am – 09:00am
- LUNCH
The Contractor must provide lunches as follows:
• Deliver hot individual boxed lunch to 2309 Hanselman Place at an agreed upon time between 11:15-11:45, Monday to Friday (Statutory Holidays excluded);
• Provide a bag lunch to recruits between 06:45 am and 07:15 am Monday to Friday (Statutory Holidays excluded) when recruits are receiving training away from the CLDC building at Hanselman Place;
• Saturday, Sunday & Statutory Holidays: provide lunch between 11:30am – 12:30pm
- DINNER
The Contractor must provide dinner Sunday to Saturday (including Federal Statutory holidays) from 17:00pm – 18:00pm
a. The Contractor must allow CSC to opt out of any or all meal provisions without penalty with a minimum one (1) week notice.
b. The Contractor must prepare food from Saskatchewan Health Authority inspected premises.
c. The Contractor must possess proof of inspection through out the duration of the contract and must be prepared to provide proof of inspection, if requested.
3.4 Guest Rooms:
At a minimum the guest rooms must include the following:
a. Single occupancy
b. A double bed or larger
c. Desk or writing table appropriately lighted for study purposes
d. A private full bathroom with as a minimum a toilet, sink and shower
e. Locking doors; Each trainee must have their own key
f. Free Wireless High-Speed Internet;
g. A television
h. A refrigerator
i. A microwave
j. A coffee maker
k. An Iron & ironing board
3.5 Cleaning Standards of the Property
Bidders must submit their cleaning and cleanliness standards for their facilities with bid. CSC reserves the right to inspect, for the duration of the contract, facilities and services provided by the contractor including guest rooms.
