RFP # 2200-23 - Portage College - Convenience Copiers & Multifunction Devices

The purpose of this Request for Proposals (RFP) is to solicit proposals concerning the provision of copier/print/scan contract services for Portage College for a three (3) year period, with the option to renew for up to two (2), one- (1) year periods if mutually agreeable under the same Terms and Conditions as the original award. The current contract is month to month. We have also added a five (5) year option, in case our business requirement makes an unexpected pivot between the release of this RFP and implementation date.
Portage College must have responses by deadline the of June 14, 2013. Portage College anticipates making a final decision by June 21, 2023, for August 1st contract start date.

The requirements identified in this RFP have been developed from the current services and volumes, a comprehensive internal review of required service levels, and anticipated changes due to evolving business priorities.

As well, Portage College’s contract includes all toner, service and capital leasing costs. The costs are based on a copy block. All copies are billed at the same rate; any overages from the copy block are billed at a lesser rate.