File# 2023-032 - Executive Search and Recruitment - Directors

Proposals shall be submitted electronically or by completing this document and placing it in a sealed envelope marked on the outside, “Executive Search and Recruitment – Director Positions, Finance Department; 3rd Floor City Hall, 199 Queen Street, Charlottetown PE, C1A 4B7”, and must be received by the Finance Department before 2:00:00 pm local time on Wednesday May 31st, 2023. It is the responsibility of the bidder to deliver the sealed tender to the 3 rd floor of City Hall before the time indicated. Late proposals will not be accepted and will be returned to the Proponent.

The successful Proponent's search and recruitment efforts will include:
• An understanding of the project;
• Present proposed recruitment strategy, including timeline, to the Chief Administrative Officer.
• Develop the detailed project timeline to meet key dates identified herein;
• Write the DIRECTORS position descriptions to align with best practices and comparable municipalities;
• Identify potential candidates from existing contacts and professional network in order to reach a broad range of diverse groups and/or candidates;
• Identify and utilize appropriate advertising, marketing and communications tactics to carry out extensive outreach locally, provincially and nationally;
• Recommend and provide assessment tools to support the recruitment process;
• Receive and review all resumes submitted, including initial screen of candidates, in order to short list of potential candidates for first interviews;
• Complete an initial written assessment for each short-listed candidate – SWOT Analysis;
• Develop list of sample questions, participate in the first interview, assist the interview panel in selecting candidate(s) for a second interview, and notify applicants who are not moving forward;
• Participate in second interview and assist the panel in identifying the preferred candidate(s);
• Conduct in-depth background, reference and credential checks and provide a written assessment of the same;
• Assist in negotiating the terms and conditions of employment with the preferred candidate, within the parameters discussed and established with the City;
• Detail and advise on the recruitment guarantee that will be applied to the successful candidates;
• Notify and follow up with unsuccessful candidates.

In addition to the Scope of Work outlined above, Proponents may want to identify value-add items for the City's consideration.