Accommodations and Meal Service for Correctional Training Program
This requirement is for:
The Correctional Service of Canada, Correctional Learning And Development Centre Prairie Region
Trade agreement:
Canadian Free Trade Agreement (CFTA), World Trade Organisation-Agreement on Government Procurement (WTO-AGP), Canada Ukraine Free-Trade Agreement (CUFTA), Canada Korea Trade Agreement (CKTA), Canada free trade agreements with
[CM(1] Colombia/Honduras/Panama, Canada-Peru Free Trade Agreement, Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
.
Tendering procedures:
All interested suppliers may submit a bid.
Competitive Procurement Strategy:
lowest priced compliant bid,
Set-aside under the Procurement Strategy for Indigenous Business:
This procurement is not subject to any set-asides for Indigenous Suppliers.
Comprehensive Land Claim Agreement:
This procurement is not subject to a Comprehensive Land Claims Agreement.
Security Requirements:
This contract does not include security requirements.
Nature of Requirements:
The following is a summary of the statement of work for this requirement.
The Correctional Service of Canada(CSC), has a requirement for accommodations and meal service in Saskatoon, Saskatchewan. CSC Prairies Region provides orientation training to all new Correctional Officer Recruits in the Prairie Region. Correctional Officer Recruits are required to attend the Correctional Training Program for fourteen (14) weeks.
Correctional Service Canada (CSC) Learning and Development is planning four Correctional
Training Programs (CTP) for 2022 in the Prairie Region. Each CTP consists of a maximum of 20 recruits who receive training over a duration of approximately three months. The number of recruits may decrease, by an average of 16%, over the CTP delivery.
Objectives: To provide guest rooms and meals during the Correctional Training Program (CTP)
Up to 40 recruits during the period of February 7 th
2022 to May 12 th
2022;
Deliverables:
1. Hotel Requirement
The Contractor must provide up to a maximum of 40 guest rooms in two different blocks during the period of February 7 th
2022 to May 12 th
2022
The Contractor must provide breakfast, lunch and dinner to each recruit seven (7) days a week in accordance with the Meal Requirements specified below;
The Contractor’s hotel must be located within 20 km of the Correctional Learning and Development Centre (CLDC) located at 2309 Hanselman Place, Saskatoon, Saskatchewan. If the Contractor’s hotel is more than 1.5 km from CLDC, the Contractor must provide transportation at it’s expense Monday to Friday excluding holidays. The Contractor’s choice of transportation must depart the hotel at 6:45 a.m. and return to the Correctional Learning and Development Centre located at 2309 Hanselman Place to pick up recruits at 3:30 pm. Any changes of the schedule must be agreed upon by the Project Authority and the Contractor.
The Contractor must provide early check-in and late check-out as required to accommodate travel times, or changes, or both. If not feasible, the Contractor must provide, a luggage storage area on request in lieu of early-in or late-check out.
The Contractor must meet all CSC requirements within the same facility;
The Contractor must allow CSC a minimum of twenty-four (24) hours notice to release room requirements, as necessary, should the CTP be cancelled or a recruit be unsuccessful throughout the training program;
If a Covid-19 outbreak is declared within Saskatoon, Saskatchewan CSC has the right to cancel room reservations without penalty.
The Contractor must designate an on-site Point of Contact (POC), proficient in English to provide customer service on a twenty-four (24) hour basis, seven (7) days per week.
The Contractor must include parking in the room rate
The Contractor must provide on site laundry facilities that can accommodate up to 40 recruits.
2. Meal Requirements
The Contractor must provide:
Due to Covid-19 Protocols all recruits will be doing online training in their hotel rooms for the first two weeks, February 7-20 th . During this time all meals (breakfast, lunch & dinner) will need to be in individual boxes for the recruits. The boxed meals must be delivered to the rooms at the following times:
Monday to Friday
Breakfast 6:30am
Lunch 11:30am
Dinner 5:30pm
Saturday & Sunday
Breakfast 8:00am
Lunch 11:30am
Dinner 5:30pm
The following meal requirements apply to the boxed meals
A varied one-month rotational meal plan for dinner with a minimum of three (3) main choices and a two-week rotational for breakfast and lunch that satisfies Canada Food Guide standards.
All meals must include one vegetarian choice.
The Contractor must be able to accommodate special dietary and allergy needs brought to its attention, a minimum of five (5) days prior to the recruit’s start date
Every reasonable effort will be made to permit the observance of religious practices by individual members, when doing so will not impose undue hardship on the organizational element responsible for the accommodation.
The Contractor must provide individual boxed meal services for all CTP recruits as follows:
The boxed meals are to be hot.
Breakfast, Lunch and Dinner must include the following individually portioned:
·
Cutlery
·
Condiments
·
Napkin
·
Drink
A point of contact (POC) for food services coordination;
Dining facilities that can accommodate all recruits simultaneously in one-seating, while respecting social distancing measures, for meals when recruits are not at the training location. When more than one class is staying at the hotel they are to dine at separate times to keep cohorts together.
A varied one-month rotational meal plan for dinner with a minimum of three (3) main choices and a two-week rotational for breakfast and lunch that satisfies Canada Food Guide standards.
All meals must include one vegetarian choice.
The Contractor must be able to accommodate special dietary and allergy needs brought to its attention, a minimum of five (5) days prior to the recruit’s start date
Every reasonable effort will be made to permit the observance of religious practices by individual members, when doing so will not impose undue hardship on the organizational element responsible for the accommodation.
The Contractor must provide individual boxed meal services for all CTP recruits as follows:
The boxed meals are to be hot. The only exception would be working day lunches when the recruits are participating in training away from the CLDC building at Hanselman Place. On those days the Contractor must provide lunches in lunch bag form and available to recruits for pick up between 06:45 and 07:15 am.
With the exception of training days when the recruits are training away from the CLDC building at Hanselman Place, the Contractor must deliver lunches to CLDC, 2309 Hanselman Place between 11:15-11:45 am.
Breakfast, Lunch and Dinner must include the following, individually portioned:
·
Cutlery
·
Condiments
·
Napkin
·
Drink
BREAKFAST
Monday to Friday (Federal Statutory holidays excluded): Breakfast between 06:00am - 06:35am;
Saturday, Sunday & Statutory Holidays: Breakfast between 07:00am – 09:00am
LUNCH
Deliver hot individual boxed lunch to 2309 Hanselman Place at an agreed upon time between 11:15-11:45, Monday to Friday (Statutory Holidays excluded);
Provide a bag lunch to recruits between 06:45 am and 07:15 am Monday to Friday (Statutory Holidays excluded) when recruits are receiving training away from the CLDC building at Hanselman Place;
Saturday, Sunday & Statutory Holidays: Lunch between 11:30am – 12:30pm
DINNER
Sunday to Saturday (including Federal Statutory holidays: Provide dinner from 17:00pm – 18:00pm
The Contractor must allow CSC to opt out of any or all meal provisions without penalty with a minimum one (1) week notice.
The Contractor must prepare food from Saskatchewan Health Authority inspected premises.
The Contractor must possess proof of inspection throughout the duration of the contract and must be prepared to provide proof of inspection, if requested.
3. Guest Rooms:
At a minimum the guest rooms must include the following:
Single occupancy, minimum 15.4 square meters,
A double bed or larger
Desk or writing table appropriately lighted for study purposes;
A private full bathroom with as a minimum a toilet, sink and shower
Locking doors; Each person must have their own key
Free Wireless High-Speed Internet;
A television
A refrigerator
A microwave
A coffee maker
Free local calls;
An Iron & ironing board;
4. Cleaning Standards of the Property
Bidders must submit their cleaning and cleanliness standards for their facilities with their bid. CSC reserves the right to inspect, for the duration of the contract, facilities and services provided by the contractor including guest rooms.
Pandemic Requirements
The Contractor must provide a point of contact (POC) that will oversee and liaise with CSC and Health Authorities to respond to COVID-19 related issues;
The Contractor must provide information for contact tracing purposes to CSC and Health Authorities;
In the event that one or more recruits are required by the Health Authority to self-isolate due to COVID-19 and cannot travel home:
The contractor must provide accommodation for up to 14 days of self-isolation on site;
During this time, the Contractor must provide breakfast, lunch and dinner in accordance with the Meal Requirements
The Contractor must provide cleaning service, including room linen and personal clothing, for the recruits who are isolating;
Should the self-isolation timelines require a recruit to remain beyond the aforementioned contractual times, the Contractor must notify CSC of the additional charges as soon as possible.
Should an outbreak occur at the accommodation location, the Contractor must have protocols in place as per Health Authority guidelines;
Accommodation Constraints
The Contractor must not relocate recruits to another room during their stay unless it becomes necessary as a result of a maintenance issue.
Recruits will be responsible for any additional room charges incurred.
They include:
- items such as mini bar contents, snack items,
- long distance telephone calls,
- television specialty channels,
- damage or loss to the room or room contents
Term of Contract
Period of the Contract: The Work is to be performed during the period of February 7 th
2022 and May 12 th
2022.
File Number:
50200-22-3964749A
Contracting Authority: Jill Pelrine
Telephone number:
(306) 659-9300
E-mail:
501Contracts@csc-scc.gc.ca
NOTE TO BIDDERS:
Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from Buyandsell.gc.ca/tenders.
The Crown reserves the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada (English or French).
After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.
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[CM(1] This is one of the rare commodities where the Canada-Chile Free Trade Agreement doesn't apply even though the undertreated agreements of the Americas do.
