2021-15 - RFP - Public Works HVAC Maintenance Contract

The Town of Drumheller invites Proposals for a three-year HVAC maintenance contract for the Public Works building.

Schedule and Requirements

1. This maintenance contract must include:

 travel labour
 test and inspection labour
 cost of lift (if necessary)
 maintenance labour to clean coils
 blower wheels
 heat exchangers
 adjust, align, tighten and calibrate system components, as required.

This contract includes all disposable maintenance materials such as grease oils, lubricants, filters and belts.

a) Inspections should be made four (4) times per year, with fall and spring being the priority maintenance work for the appropriate season to follow.

b) Inspection of air handling equipment to determine its present condition and filtering requirements.

c) Scheduled Inspection of Evaporator and Condenser coils.

d) Annual chemical cleaning and pressure washing of condenser coils.

e) Legible Worksite Hazard Assessments, service checklist and recommendations for the equipment must be provided to the Technical Services Manager.


2. Components, parts and refrigerant are EXCLUDED and billed extra, as needed.

3. All quotes are required for work over and above the maintenance agreement, unless an email is received and acknowledged by the Technical Services Manager or Director of Infrastructure Services.

4. The Town has the option to source out the complete unit and/or replacement at competitive prices.