Objective
Environment and Climate Change Canada (ECCC) requires a Contractor for daily technical support (7 days per week, 52 weeks per year) at the CAPMoN Frelighsburg monitoring site 2.4 kilometres southwest of Frelighsburg, Quebec with coordinates N 45.04097° latitude, W 72.85813° longitude.
Background
Environment and Climate Change Canada operates an environmental research and monitoring station in the area which forms part of Environment and Climate Change Canada’s national network of CAPMoN stations. The primary focus of this monitoring station is the daily collection of precipitation and/or air samples. Environmental data is collected from both automatic and manual samplers. A contract operator is required to attend to the station to retrieve and process the samples according to the CAPMoN Standard Operating Procedures (SOP's). The samples are then packaged and shipped for analysis to either the CAPMoN National Laboratory located in Toronto, Ontario. Other daily duties include reading and recording of various gauges, diagnostics, and regular servicing, troubleshooting, and minor repair of a variety of monitoring equipment. On-site training will be provided by Environment and Climate Change Canada (ECCC) technical staff.
Details of Work to be Performed
The instructions outlined in the statement of work for this contract is of a general nature. All sampling, shipping, and maintenance shall be performed in accordance with the Site Operations Reference Manuals; and in accordance with any amendments to the aforementioned manuals. The routine may involve additional collectors, passive samplers and various climatological and meteorological instruments. ECCC will provide the Contractor the aforementioned manuals and amendments.
Tasks and Deliverables
Firm Requirement:
The Contractor will be responsible for servicing:
Precipitation Collector
Air Filter Sampling System
Ozone Sampling System
National Trends Network (NTN) Precipitation Collector
Refer to Appendix A of Annex A.
The Contractor must package and ship by courier to the designated Laboratory as outlined in Appendix A to Annex A. The Contractor will be supplied with preprinted manifests and must ensure the samples are delivered to or picked up by the designated courier. Sample containers will be sent to the Contractor by the most economical means and may need to be picked up at the nearest Canada Post office. The Contractor is not responsible for shipping expenses.
First level maintenance, diagnosis of problems, and minor repairs to equipment is often required of the Contractor. This may include, but is not limited to:
Cleaning of equipment
Replacement of Defective parts
Resetting or rebooting electronic systems
Replacement and setup of operational unit with backup unit
Checking and readjustment of various parts or software parameters as needed. The Contractor is responsible for the physical shipping and receiving of replacement equipment as required. The Contractor is not responsible for shipping expenses.
The Contractor is responsible for the routine site maintenance including keeping the sample hut clean, clearing the snow off the sampling hut stairs and deck, and grass cutting to keep the vegetation within the fenced or designated compound area at an acceptable height. The general cleanliness of the immediate sampling location is the responsibility of the Contractor, including the removal of garbage/waste from the Site.
These tasks must be carried out in proximity of sensitive and expensive research and monitoring equipment and it is essential that the Contractor understand the need to avoid adverse effects on the measurements and data.
Optional Requirement:
ECCC may require the Contractor to perform unforeseen work and emergency repairs on an as required basis.
Work must not commence until a duly signed authorization form (refer to Annex E) is completed by the Technical Authority and provided to the Contractor.
General Conditions
The Contractor must have knowledge of local weather conditions.
The Contractor will be supplied with a phone number and name for emergencies. Only the Technical Authority can make any changes to the sampling program. All changes will be made known to the Contractor, either orally or in writing, or both.
The primary resource and each back-up resource(s) must service the measurement site at least once per month.
The primary resource and back-up resource(s) must be proficient in English, both written and oral.
All resources (including the designated backup(s)) must make themselves available for two inspections each year. The inspections will be during normal sample collection periods and should take less than 2 hours each.
Smoking is not permitted within 500 meters of the compound. Vehicles must not approach closer than the designated parking area. The Contractor must not enter the building with contaminated clothing or footwear.
The Contractor must not bring toxic or contaminating compounds such as oil based products, road salt, soaps, disinfectants, or insect repellents to the CAPMoN station. No paints, solvents or glues must be used onsite or in the vicinity of the compound.
The Contractor must clean and wash the interior of the building when required using only distilled or de-ionized water as supplied by ECCC and dust must be swept or vacuumed.
The Contractor must contribute to the security of the Site by adhering to the use of locks where applied. Any suspicious activity or tampering of the Site equipment must be reported to the Technical Authority, as should any event or activity that may compromise the sampling integrity.
No animals or pets are to be inside the building.
The Contractor must have access to reliable transportation to and from the Site.
The Contract must ensure the issue of working alone at an isolated location is addressed by using a buddy type system.
