The National Research Council Canada, 1200 Montreal Road Campus, Ottawa, ON has a requirement for a project that includes:
EXECUTIVE SUMMARY
This is a design / build request for proposal (RFP). The following NRC requirements are to be read in conjunction with the RFP appendices. This RFP is for the design and construction of a new building as an upgrade to the Canadian Center for Housing Technology (CCHT).
Builders intending on submitting a proposal for this project are expected to submit existing or slightly modified plans for existing model homes. The experimental provisions and functionality necessary to complete this research facility are not expected to be detailed by the builder in response to this request for proposal. Experimental specifications and designs necessary to support research facility functionality will be developed during the design phase of this project.
However, evaluation of builder proposals will include an assessment of the ability to identify what aspects of the model home will require design / build modifications to accommodate the functionality necessary.
Please note that the conceptual plans presented in this RFP are for consideration only. Builders may suggest modifications to the conceptual plans so long as the intended functionality, costs, schedule and general scope of work (National Building Code of Canada, Part 9 Building) of the project is respected. If a builder feels that in order to meet the intended objectives of the project the proposal should be fundamentally different, such as building orientation, access routes, siting, and architectural design, then NRC will consider the merits of the proposal.
Builders are encouraged to visit CCHT at a bidders conference at the date and time detailed in this RFP.
MANDATORY REQUIREMENTS
M.1
Project Representative and key identified Design Team members located within 60 minutes travel time of NRC campus
YES or NO
M.2
Statement that personnel anticipated to be onsite during the project able to obtain Reliability Status Security Clearance
YES or NO
M.3
Proponent, through cited example, has experience building townhomes and semi-detached homes.
YES or NO
M.4
Proponent identified members of the Design Team including at least one licensed architect and one licensed engineer in each of the four trades: structural, civil, mechanical and electrical.
YES or NO
1. GENERAL
Questions regarding any aspect of the project are to be addressed to and answered only by the Departmental Representative (or his designate) or the Contracting Authority.
Any information received other than from the Departmental Representative (or his designate) or the Contracting Authority will be disregarded when awarding the contract and during construction.
Firms intending to submit tenders on this project should obtain tender documents through the Buyandsell.gc.ca TMA services provider. Addenda, when issued, will be available from the Buyandsell.gc.ca TMA service provider. Firms that elect to base their bids on tender documents obtained from other sources do so at their own risk and will be solely responsible to inform the tender calling authority of their intention to bid. Tender packages are not available for distribution on the actual day of tender closing.
2. MANDATORY SITE VISIT
It is mandatory that the bidder attends one of the site visits at the designated date and time.
At least one representative from proponents that intend to bid must attend.
The site visits will be held on December 4 th
and December 8 th
, 2015 at
9:00
. Meet Daniel Booth at Building M-24, Main Entrance, 1200 Montreal Road Campus, Ottawa, ON. Bidders who, for any reason, cannot attend at the specified date and time will not be given an alternative appointment to view the site and their tenders, therefore, will be considered as non-responsive.
NO EXCEPTIONS WILL BE MADE.
As proof of attendance, at the site visit, the Contracting Authority will have an Attendance Form which MUST be signed by the bidder’s representative. It is the responsibility of all bidders to ensure they have signed the Mandatory Site Visit Attendance form prior to leaving the site. Proposals submitted by bidders who have not attended the site visit or failed to sign the Attendance Form will be deemed non-responsive.
3 .
TENDER CLOSING DATE
Tender closing date is January 15th, 2016 at 14:00.
4. TENDER RESULTS
Following the Tender closing, the tender results will be sent by facsimile to all Contractors who submitted a tender.
5. SECURITY REQUIREMENT FOR CANADIAN CONTRACTORS
5.1 MANDATORY SECURITY REQUIREMENT:
This procurement contains a mandatory security requirement as follows:
1 The Contractor must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Director (CISD), Public Works Government Services Canada.
2 The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.
3 The Contractor must comply with the provisions of the:
a. Security Requirements Checklist attached at Appendix “D”
b. Industrial Security Manual (Latest Edition) available at:
http://ssi-iss.tpsgc-pwgsc.gc.ca/msi-ism/msi-ism-eng.html
5.2 VERIFICATION OF SECURITY CLEARANCE AT BID CLOSING
1
The Bidder must hold a valid Designated Organization Screening (DOS) issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC), TO BE INCLUDED WITH THEIR TENDER OR PROVIDED WITHIN 48 HOURS FROM THE DATE AND TIME OF TENDER CLOSING. Verifications will be made through CISD to confirm the security clearance status of the Bidder. Failure to comply with this requirement will render the bid non-compliant and no further consideration will be given to the bid.
2 Within 72 hours of tender closing, the General Contractor must name all of his sub-contractors, each of whom must hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC, or any other Federal Department or Agency along with the names and birthdates or security clearance certificate numbers of all personnel who will be assigned to the project.
3 It is to be noted that any subcontractor required to perform any part of the work during the performance of the subsequent contract must also adhere to the mandatory security requirement of the contract. As well, no personnel without the required level of security will be allowed on site. It will be the responsibility of the successful bidder to ensure that the security requirement is met throughout the performance of the contract. The Crown will not be held liable or accountable for any delays or additional costs associated with the contractor’s non-compliance to the mandatory security requirement. Failure to comply with the mandatory security requirement will be grounds for being declared in default of contract.
4 For any enquiries concerning the project security requirement during the bidding period, the Bidder/Tenderer must contact the Security Officer @ 613-993-8956.
6.0 WSIB (Workplace Safety and Insurance Board)
All Bidders must provide a valid WSIB certificate with their Tender or prior to contract award.
7.0
Office of the Procurement Ombudsman
1
Dispute Resolution Services
The parties understand that the Procurement Ombudsman appointed pursuant to Subsection 22.1(1) of the
Department of Public Works and Government Services Act
will, on request or consent of the parties to participate in an alternative dispute resolution process to resolve any dispute between the parties respecting the interpretation or application of a term and condition of this contract and their consent to bear the cost of such process, provide to the parties a proposal for an alternative dispute resolution process to resolve their dispute. The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-5169 or by e-mail at
boa.opo@boa-opo.gc.ca .
2 Contract Administration
The parties understand that the Procurement Ombudsman appointed pursuant to Subsection 22.1(1) of the
Department of Public Works and Government Services Act
will review a complaint filed by [ the supplier or the contractor or the name of the entity awarded this contract ] respecting administration of this contract if the requirements of Subsection 22.2(1) of the
Department of Public Works and Government Services Act
and Sections 15 and 16 of the
Procurement Ombudsman Regulations
have been met, and the interpretation and application of the terms and conditions and the scope of the work of this contract are not in dispute. The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-5169 or by e-mail at
boa.opo@boa-opo.gc.ca .
3 The Office of the Procurement Ombudsman (OPO) was established by the Government of Canada to provide an independent avenue for suppliers to raise complaints regarding the award of contracts under $25,000 for goods and under $100,000 for services. You have the option of raising issues or concerns regarding the solicitation, or the award resulting from it, with the OPO by contacting them by telephone at 1-866-734-5169 or by e-mail at
boa.opo@boa-opo.gc.ca . You can also obtain more information on the OPO services available to you at their website at www.opo-boa.gc.ca.
The Departmental Representative or his designate for this project is:
Daniel Booth
Telephone:
613 993-9696
Contracting Authority for this project is:
Marc Bédard
marc.bedard@nrc-cnrc.gc.ca
Telephone : 613 993-2274
