Basic Information

Reference Number

00004278894

Issuing Organization

Ontario Shared Services

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

tender_19749

Title

Project: tender_19749 - Curatorial, design and installation services for the Reclaiming Black Memory exhibit at the Archives of Ontario

Source ID

SCRIBE

Details

Location

Ontario

Purchase Type

Not Stated

Dates

Publication

2024/10/24 10:05:00 AM EDT

Closing Date

2024/11/27 11:00:00 AM EST

Contact Information

Benjamin Matsumoto

Benjamin.Matsumoto@supplyontario.ca

Description

The Archives of Ontario (AO) is seeking a vendor to curate, design, fabricate and install a new onsite exhibit on the topic of Black history.

Exhibits are central to the business of the archives sector. Their purpose is to facilitate public engagement with archival records, to engage new and diverse audiences and inspire creative thinking, and to develop new partnerships. Exhibits demonstrate the wide variety of media held by modern archival institutions. They show how historians extrapolate new stories from a careful reading of archival sources. At their best, archival exhibits challenge received wisdom about our shared past and contribute to the ongoing social and cultural reimagining of a given place and its people.

A new onsite exhibit, which will be located at the Archives of Ontario building, will further the AO’s reputation as a leader in Ontario’s archives and museums sector and support its mandate for community engagement and co-creation.

The onsite exhibit forms the core element of a wider AO initiative titled “Reclaiming Black Memory” (RBM). This initiative, which will also include a series of onsite and offsite public-facing educational programs and activities, seeks to challenge dominant narratives about Black people that exist within institutional archives. The exhibit will profoundly revitalize and expand our approach to community involvement as part of exhibit creation and programming, bringing together community and institutional Black archival collections to offer a counter-narrative that challenges systemic exclusions and omissions.
Scope of Work
The Vendor will provide curate, design and fabricate an immersive physical experience that challenges dominant narratives about Black history in Ontario — i.e., stories rooted in slavery and defined primarily by white supremacy — by highlighting records that evoke and encourage learning about the everyday yet vital experiences of past and contemporary Black communities.

The Vendor’s services will include but may not be limited to:
• Curatorial services, including developing the overall curatorial vision and interpretive plan for the exhibit with the support of AO staff;
• Design services, including providing a design for an immersive physical experience based on the curator and the AO’s plan for the exhibit;
• Exhibit fabrication and installation based on the approved design.

The Vendor will be required to coordinate with the AO’s exhibit team when researching and selecting the content for the exhibit to ensure a focus on amplifying Black voices and engaging new audiences.

The Vendor will also provide a comprehensive plan for installing and maintaining the design.

The following are target dates for the exhibit and may be subject to change, at the sole discretion of AO:
Vendor onboarding – February 2025
Exhibit Launch – February 2026

For further details about this initiative and the scope of work, please express interest in this Request for Bids (RFB).

Bidders are encouraged to attend an optional information session on how to use the Ontario Tenders Portal and an overview of the bidding process for this particular RFB.

The optional bidding process information session will begin at 11:00am (Eastern time) on October 31, 2024.
Virtual log-in details:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWY3YTA5YjAtMmZkYy00YTE2LWEwY2YtZGVhNjJlODA0MTMy%40thread.v2/0?context=%7b%22Tid%22%3a%22cddc1229-ac2a-4b97-b78a-0e5cacb5865c%22%2c%22Oid%22%3a%22679ad846-0154-4a21-8da1-23f7a85226e5%22%7d

Bidders are encouraged to attend an optional site meeting. The Ministry will provide a walkthrough of the exhibit area. The optional site meeting will begin at 10:30am (Eastern time) on November 1, 2024.

The site meeting will be at the Helen McClung Exhibit Area in the Archives of Ontario building, located at 134 Ian MacDonald Blvd, Toronto, Ontario, on the York University Keele Campus.

Bidders are to meet the Ministry representatives outside the entrance to the exhibit area.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued by the originator of the notice. MERX asks you to contact the buying agency directly for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the main tender document and/or on this notice abstract.

Toutes les modifications associées à cet avis d’appel d’offres ainsi que les documents, les plans et les spécifications sont générés par l’entité responsable des achats (l’acheteur). S’il vous plait, contactez-le directement pour les addenda. Veuillez notez qu’il se peut que les fournisseurs soient obligés de s’inscrire directement avec l’acheteur. Vous pouvez trouver leur coordonnées dans le document principal ou dans l’abstrait de l’avis d’appel d’offre.

Source: https://ontariotenders.app.jaggaer.com/