Basic Information

Reference Number

00004250443

Issuing Organization

Ontario Shared Services

Solicitation Type

RFQ - Request for Qualifications (Formal)

Solicitation Number

tender_19790 / COS-0244 Cook Chill Food Services

Title

Project: tender_19790 - Operation and Delivery of Cook Chill Food Services

Source ID

SCRIBE

Details

Location

Ontario

Purchase Type

Not Stated

Dates

Publication

2024/10/01 12:09:00 PM EDT

Closing Date

2024/10/31 11:00:00 AM EDT

Contact Information

May Liu

May.Liu@supplyontario.ca

Jennifer Matts

Jennifer.Matts@ontario.ca

Description

This Request for Qualification (RFQ) is issued by His Majesty the King in right of Ontario as represented by the Ministry of the Solicitor General (the “Ministry”) for the purposes of qualifying prospective suppliers for a potential subsequent tender call process relating to the Supply and Delivery of Food Service Cook Chill Meals. This RFQ is an invitation to prospective respondents to qualify and forms Phase One of the potential tender call process for the Cook Chill Meal Program in correctional institutions, which will occur in three-phases.

Three-Phase Procurement Process

Phase One – Request for Qualifications
Phase One consists of this RFQ through which the Ministry will pre-qualify Bidders. Respondents will have an opportunity to visit the Cook Chill facility during the RFQ posting period.

Phase Two – Competitive Dialogue
Phase Two of the potential procurement process is a Competitive Dialogue which will identify the best, available solutions in the marketplace that align with the Ministry’s requirements. All the Pre-Qualified Bidders will be required to attend a mandatory Cook Chill facility tour before the Competitive Dialogue working session(s).

Phase Three – Invitational Request for Bids (IRFB)
Should the Ministry decide to move forward with the formal procurement process following Phase Two, the Ministry will issue the IRFB to and accept Bids only from the Pre-Qualified Bidders that participated and attended all required sessions in Phase Two.
Scope of Work
Through this RFQ process, the Ministry’s intent is to qualify Respondents that can provide Cook Chill food services, facilities management, and transportation of Cook Chill meals to the Receiving Institutions (RIs) for over 6,000 inmates daily across Ontario. Based on the Ministry’s current processes and research, the Ministry has identified five (5) high-level mandatory Deliverables that are further outlined in the RFQ:
1. Cook Chill Food Services
2. Operational Administration of the CCFPC
3. Transportation of Cook Chill Meals
4. Facility Management of the CCFPC
5. Business Continuity Plan and Contingency Meals

Optional information Session: October 7, 2024 at 11:00:00 (Toronto time)

Interested Respondents must email their intent to attend the Information Session to Jennifer Matts by October 4, 2024, at 16:00 (Toronto Time). The Ministry will provide confirmation of the details of a Microsoft Teams meeting invite for the Information Session upon receipt of the Respondent’s intent to attend.

Optional site visit to the Cook Chill Facility located at Maplehurst Correctional Facility, Milton.

October 9, 2024 at 10:00 a.m. (Toronto time)

Interested Respondents must email their intent to attend the Site Meeting to Jennifer Matts by October 7, 2024, at 12:00 noon (Toronto Time). The Ministry will provide confirmation of the details for the Site Meeting upon receipt of the Respondent’s intent to attend.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued by the originator of the notice. MERX asks you to contact the buying agency directly for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the main tender document and/or on this notice abstract.

Toutes les modifications associées à cet avis d’appel d’offres ainsi que les documents, les plans et les spécifications sont générés par l’entité responsable des achats (l’acheteur). S’il vous plait, contactez-le directement pour les addenda. Veuillez notez qu’il se peut que les fournisseurs soient obligés de s’inscrire directement avec l’acheteur. Vous pouvez trouver leur coordonnées dans le document principal ou dans l’abstrait de l’avis d’appel d’offre.

Source: https://ontariotenders.app.jaggaer.com/