Amendment 001: extend the closing date to September 17, 2024.
Reference Number: 1000033004
Solicitation Number: 1000033004
Organization Name: Department of Justice Canada
Solicitation Date: 2024-08-19
Closing Date: 2024-09-03 02:00 PM Eastern Daylight Time (EDT)
Anticipated Start Date: 2024-10-01
Estimate Level of Effort: Unknown – Task Authorization Contract for services as and when required, award value: $ 2,000,00.00 including taxes.
Contract Duration: The contract period will be from the date of contract to 2030-03-31
Solicitation Method: Competitive
Number of Contracts: One (1)
Comprehensive Land Claim Agreement Applies: No
Applicable Trade Agreements: The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the Canada-Chile Free Trade Agreement (CCFTA), the Canada-Peru Free Trade Agreement (CPFTA), the CanadaColombia Free Trade Agreement (CColFTA), the Canada-Panama Free Trade Agreement (CPanFTA), the Canada-European Union Comprehensive Economic and Trade Agreement (CETA), Canada Korea Free Trade Agreement (CKFTA), Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP), Canada-Honduras Free
Trade Agreement, Canada-Ukraine Free Trade Agreement, Canada-United Kingdom Trade Continuity Agreement (Canada-UK TCA) and the Canadian Free Trade Agreement (CFTA).
Requirement Details
Tendering Procedure: Selective Tendering
This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under Tier 1 for services in the National Capital Region for the following categories:
• One (1) A.7 Programmer/Analyst – Level 3
• One (1) A.7 Programmer/Analyst – Level 2
The following SA Holders have been invited to submit a proposal:
• A. Net Solutions Inc.
• Altis Recruitment & Technology Inc.
• CGI Information Systems and Management Consultants Inc.
• Cofomo Inc.
• Conoscenti Technologies Inc.
• DLS Technology Corporation
• Holonics Inc.
• IT/Net - Ottawa Inc.
• Locus Systems Inc.
• Malarsoft Technology Corporation
• Maverin Inc.
• New Technologies Inc.
• Orangutech Inc.
• Systemscope Inc.
• ThinkData Works Inc
Description of Work:
The department of Justice has implemented SharePoint as it’s knowledge management solution and has two separate use cases for the solution at the department.
The first is for corporate knowledge management which is branded as Digital Workspace (DW). This use case is to support all departmental users in providing repositories for corporate knowledge structured at functional/divisional breakdowns typically. The department recently migrated to SharePoint 2016 with a goal to move to SharePoint Online in the near term.
The second use case is for legal knowledge management. SharePoint is used as the backend storage solution for documents being managed in the Departmental Legal Case Management system LEX. Each legal case file in LEX has a corresponding document library created in SharePoint to create, store and manage all documents associated to the case. There are currently 38 million documents being managed in approximately 820 thousand LEX document libraries. Access permissions are controlled through the LEX application and synchronized in SharePoint through a third party product; CB Replicator.
The Contractor’s SharePoint Developers (Programmer/Analyst – Level 3 and/or Level 2) will propose recommendations for improvements, develop fixes for bugs, adapt the application(s) to new client requests, develop a mobile solution, redevelop code where necessary to improve performance, provide ongoing support, and assist in the upgrade to new versions of SharePoint and or LEX including to the cloud.
Bidders must submit a bid for all resource categories.
A portion of the work is currently being performed by Cofomo Ottawa (formerly Emerion) under contract since February 2021 (value $3,750,000.00 including taxes).
Security Requirement: Common PS SRCL #19 applies
Minimum Corporate Security Required: Facility Security Clearance at the level of Secret
Minimum Resource Security Required: Secret
Contracting Authority
Name: Ryan Greig
Phone Number: 416-997-3148
Email Address: Ryan.Greig@justice.gc.ca
Inquiries
Inquiries regarding this RFP requirement must be submitted to the Contracting Authority named above. Request for Proposal (RFP) documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.
NOTE: Task-Based Informatics Professional Services (TBIPS) Method of Supply is refreshed three (3) times per year. If you wish to find out how you can be a “Qualified SA Holder”, please contact rcnmdai.ncrimos@tpsgc-pwgsc.gc.ca.
