ECCP-RFP-2023-2367 - End-Rider Pallet Trucks

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete RFP document for a full description of the requirement and the full bid instructions.

Background:
The Chief Electoral Officer of Canada (CEOC), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

440 Coventry is an aging facility and in order to ensure longevity of the second-floor slab, a professional engineer’s report recommended a limitation in both the speed and weight of traffic. Therefore, two additional equipment is required to supplement the operating capacity on the first floor and provide the flexibility to dedicate two existing machines to the second floor with calibrated speed limitations

Requirement:
EC would like to procure two electric-powered rider pallet jacks for use at 440 Coventry. EC’s goal in this procurement is to secure equipment capable of meeting the material handling requirements at the Elections Canada Distribution Centre, while ensuring capacity for compliance with speed limitations required for the structural integrity of the second floor.

Security:
Option 1 – There is no security requirement
There is no security requirement applicable to this procurement.
Period of the Contract
Option 1 – Initial term with no option to extend
The Contract period will be from the Effective Date of the Contract until September 30, 2024 (the “Initial Term”).

Submission of Proposals:
This RFP allows bidders to use the epost Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders must refer to Part 2 – Bidder Instructions, and Part 3 – Proposal Preparation Instructions of the RFP document.

Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the RFP.
For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open Mondays to Fridays from 8:00 to 12:00 and from 13:00 to 16:00 (Gatineau, Quebec time).
Bids sent via email or facsimile will not be accepted.

Documents may be submitted in either official language of Canada.
Elections Canada retains the right to negotiate with suppliers on any procurement.

Selection Methodology:
Competitive Procurement Strategy: Lowest cost

Enquiries:
All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. Bidders who contact anyone other than the Contracting Authority may be disqualified.

All enquiries must be submitted in writing to proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

Further information about Elections Canada may be obtained at elections.ca.

Debriefings:
Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.