BUY AND SELL NOTICE
U-88 Fall Arrest
The National Research Council Canada, 2320 Lester Road Ottawa, has a requirement for a project that
includes:
Work under this contract covers the installation of a fall arrest system supporting a structural frame and
mezzanine structural modifications in the Climatic Chamber of Building U88, located on the Lester Road
Campus of the National Research Council of Canada.
MANDATORY CRITERIA
EVALUATION PROCEDURES
The construction tender form (bid) will be evaluated and scored in accordance with specific evaluation
criteria as detailed herein. It is imperative that these criteria be addressed in sufficient depth in the tender
form to fully describe the Proponent’s response.
You are invited to submit one electronic Technical Proposal and one electronic Financial Proposal in two
separate attachments to fulfil the following requirement forming part of this Request for Proposal. One
attachment must be clearly marked ‘Technical Proposal’ and the other attachment must be marked
‘Financial Proposal’. All financial information must be fully contained in the Financial Proposal, and only in
the Financial Proposal. Proponents who provide financial information in the technical proposal will be
disqualified.
MANDATORY CRITERIA:
The Construction Tender Form (bid) will be evaluated to determine if all mandatory requirements detailed
in this Table "Mandatory Criteria" have been met.
Any Tender Form which fails to meet any of the mandatory requirements will be considered non-compliant
and will not be given further consideration.
In the table below include the page number(s) of your bid form that demonstrates you meet that specific
requirement.
MANDATORY CRITERIA
Item Mandatory Criteria
Bid Form
Page # (s)
(Proponent to
Insert)
1 The Proponent must have a minimum of ten (10) years’ experience as a
general contractor providing construction services comparable to this
tender. Provide two (2) project examples, including approximate value of
work and a client reference for each project. Provide a company profile
and relevant history. A total of four pages (letter size) maximum for this
criteria.
2 The Proponent must supply the CV for the proposed company
construction site supervisor. The proposed construction site supervisor
must possess a minimum of 7 years’ experience in contract/construction
administration, as a site supervisor or similar position. Two pages (letter
size) maximum for this criteria.
3 The Proponent must supply the CV for the proposed company Project
manager. The proposed project Manager must possess a minimum of 7
years’ experience in contract/construction administration, as a Project,
Manager or similar position. Two pages (letter size) maximum for this
criteria.
1. GENERAL
Questions regarding any aspect of the project are to be addressed to and answered only by the
Departmental Representative (or his designate) or the Contracting Authority.
Any information received other than from the Departmental Representative (or his designate) or
the Contracting Authority will be disregarded when awarding the contract and during construction.
Firms intending to submit tenders on this project should obtain tender documents through the
CanadaBuys.canada.ca TMA services provider. Addenda, when issued, will be available from the
CanadaBuys.canada.ca TMA service provider. Firms that elect to base their bids on tender
documents obtained from other sources do so at their own risk and will be solely responsible to
inform the tender calling authority of their intention to bid. Tender packages are not available for
distribution on the actual day of tender closing.
2. MANDATORY SITE VISIT
It is mandatory that the bidder attends one of the site visits at the designated date and time. At
least one representative from proponents that intend to bid must attend. The site visits will be held
on April 25th and April 26th, 2023 at 9:00am. Meet Allan Mackenzie at Building U-88, Main Entrance,
2023 Lester Road Ottawa, ON. Bidders who, for any reason, cannot attend one of the specified
dates and time will not be given an alternative appointment to view the site and their tenders,
therefore, will be considered as non-responsive. NO EXCEPTIONS WILL BE MADE.
- At the site visit, to limit contact and risks:
o The proponents will sanitize their hands at the hand sanitizing station.
o The proponents will be asked to sign the Attendance Form. It is the responsibility of
all proponents to verify information on the Attendance Form.
o The site visits could take longer than usual, therefore anticipate a longer meeting
duration.
o Physical distancing: keeping a distance of at least 2 arms-length (approximately 2
meters) from others may not be possible at all times, therefore the use of NRC issued
disposable face coverings to reduce the risk of transmission of COVID-19 is
mandatory.
o The proponents shall not impede safe access to and from the facility.
- Proposals submitted by bidders who have not attended the site visit or failed to submit their
identification and contact information at the site visit will be deemed non-responsive.
3. INQUIRIES
If you require clarification regarding any aspect of this RFP, address all queries to the Contracting
Authority, identified below, at least 10 working days before the closing date. All queries must be in
writing and queries received less than 10 working days prior to the closing date cannot be
guaranteed a response. Information received verbally will not be binding upon the NRC.
Tania Backes
Contracting Authority, Procurement Services
National Research Council Canada
Tania.Backes@nrc-cnrc.gc.ca
4. CLOSING DATE
Closing date is May 16, 2023 at 2pm EDT
5. TENDER RESULTS
Following the evaluation of bids, the tender results will be sent by email to all Contractors who
submitted a tender.
6. SECURITY REQUIREMENT FOR CANADIAN CONTRACTORS
6.1 MANDATORY SECURITY REQUIREMENT:
This procurement contains a mandatory security requirement as follows:
1. The Contractor must, at all times during the performance of the Contract, hold a valid
Designated Organization Screening (DOS), issued by the Canadian Industrial Security
Director (CISD), Public Works Government Services Canada.
2. The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid
RELIABILITY STATUS, granted or approved by CISD/PWGSC.
3. The Contractor must comply with the provisions of the:
a. Security Requirements Checklist attached at Appendix “D”
b. Industrial Security Manual (Latest Edition) available at: https://www.tpsgc-
pwgsc.gc.ca/esc-src/msi-ism/index-eng.html
7. VERIFICATION OF SECURITY CLEARANCE AT BID CLOSING
1. The Bidder must hold a valid Designated Organization Screening (DOS) issued by the
Canadian Industrial Security Directorate (CISD), Public Works and Government Services
Canada (PWGSC), TO BE INCLUDED WITH THEIR TENDER OR PROVIDED WITHIN 48
HOURS FROM THE DATE AND TIME OF TENDER CLOSING. Verifications will be made
through CISD to confirm the security clearance status of the Bidder. Failure to comply with
this requirement will render the bid non-compliant and no further consideration will be given
to the bid.
2. Within 72 hours of tender closing, the General Contractor must name all of his sub-
contractors, each of whom must hold a valid RELIABILITY STATUS, granted or approved
by CISD/PWGSC, or any other Federal Department or Agency along with the names and
birthdates or security clearance certificate numbers of all personnel who will be assigned to
the project.
3. It is to be noted that any subcontractor required to perform any part of the work during the
performance of the subsequent contract must also adhere to the mandatory security
requirement of the contract. As well, no personnel without the required level of security will
be allowed on site. It will be the responsibility of the successful bidder to ensure that the
security requirement is met throughout the performance of the contract. The Crown will not
be held liable or accountable for any delays or additional costs associated with the
contractor’s non-compliance to the mandatory security requirement. Failure to comply with
the mandatory security requirement will be grounds for being declared in default of contract.
4. For any enquiries concerning the project security requirement during the bidding period, the
Bidder/Tenderer must contact the Security Officer @ 613-993-8956.
8. WSIB (WORKPLACE SAFETY AND INSURANCE BOARD)
All Bidders must provide a valid WSIB certificate with their Tender or prior to contract award.
9. OFFICE OF THE PROCUREMENT OMBUDSMAN
1. Clause for solicitation documents and regret letters for unsuccessful bidders
The Office of the Procurement Ombudsman (OPO) was established by the Government of
Canada to provide an independent venue for Canadian bidders to raise complaints regarding
the award of federal contracts under $25,300 for goods and under $101,100 for services.
Should you have any issues or concerns regarding the award of a federal contract below these
dollar amounts, contact OPO by e-mail at boa.opo@boa-opo.gc.ca, by telephone at 1-866-
734-5169, or by web at www.opo-boa.gc.ca. For more information about OPO, including the
available services, please visit the OPO website.
2. Contract Administration
The parties understand that the Procurement Ombudsman appointed pursuant to Subsection
22.1 (1) of the Department of Public Works and Government Services Act will review a
complaint filed by the complainant respecting the administration of the Contract if the
requirements of Subsection 22.2(1) of the Department of Public Works and Government
Services Act and Sections 15 and 16 of the Procurement Ombudsman Regulations have been
met.
To file a complaint, the Office of the Procurement Ombudsmai1 may be contacted by e-mail at
boa.opo@boa-opo.gc.ca, by telephone at 1-866-734-5169, or by web at www.opo-boa.gc.ca.
3. Dispute Resolution
The Parties agree to make every reasonable eff01i, in good faith, to settle amicably all disputes
or claims relating to or arising from the Contract, through negotiations between the Parties’
representatives authorized to settle. If the Parties do not reach a settlement within 10 working
days, each party hereby consents to fully participate in ai1d bear the cost of mediation led by
the Procurement Ombudsman pt1rsuai1t to Subsection 22.1(3)(d) of the Department of Public
Work and Government Services Act and Section 23 of the Procurement Ombudsman
Regulations.
The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-
5169, by e-mail at boa.opo@boa-opo.gc.ca, or by web at www.opo-boa.gc.ca.
The Departmental Representative or his designate for this project is: Allan Mackenzie
Allan.Mackenzie@nrc-cnrc.gc.ca
Telephone: 613-229-1095
Contracting Authority for this project is: Tania Backes
Tania.Backes@nrc-cnrc.gc.ca
