Camrose County is requesting proposals for the delineation, gravel exploration, and permit submission to Alberta Environment for the following locations:
Ferintosh West Pit
NW-33-43-21-W4 and NE-33-43-21-W4
Located Approximately 2.1 km West of Highway 21 on the southside of Township Road 440
A. BACKGROUND
Camrose County owns the land located at NW-33-43-21-W4 and NE-33-43-21-W4 and it is planned that this land will be developed into a gravel pit that will replace the current Ferintosh pit. Preliminary testing indicates the most viable resources are in the northeast corner of the east quarter section heading southwest to the large slough and also approximately 30m from the west property line of the west quarter section. See the attached drawing and test results for locations of gravel deposits and proposed future testing area. Camrose County would like to have the initial earthworks completed no later than the spring/summer of 2026 and the start of aggregate mining by the summer/fall of 2026.
B. SCOPE OF WORK
The proposal is set up such that the total assignment is split into two phases corresponding to the normal procedure of pit development. Phase one includes exploration and delineation of the aggregates and phase two the permit application to Alberta Environment including the Water Act Application.
Phase one will consist of the following:
Exploration and Drilling: Using the preliminary data that Camrose County has already obtained by using an excavator further assess and determine the limits of gravel deposits. Additional test holes to be completed with a truck mounted auger or hydraulic excavator. Testing should be completed prior to spring seeding in 2023. Each test hole will be logged, photographed and GPS tagged.
Data Review and Quantity Calculations: Using the data collected by Camrose County and additional field testing determine limits and quality of deposits including the ratios of overburden to pitrun deposit.
Plan Preparation: Compiling all of the data from testing for the report including the phases of pit development. It should be noted that the annual aggregate use from this pit would be about 38,000-42,000 tonnes per year with a 3-year crushing cycle.
Report Submission: Submission of the aggregate reserves report to Camrose County prior to application to AEP.
Phase Two will consist of the following:
Project Management: The selected firm will provide project management of this project including liaison with AEP, project task planning and coordination, regular client updates of project status, project cost monitoring, etc.
Site Inspection: The Selected Firm will conduct a site inspection at the time of the field-verified survey outlined below to observe vegetation, drainage patterns, weeds, adjacent land use, and any factors that may affect development, operation or reclamation of the Pit. The site and observations will be photographed and included in the COP for the Pit.
Wetland Assessment: The Selected Firm will conduct an assessment in a multi-step process:
Step 1 – Desktop and General Site Review. A detailed multi-year historical air photo review will be completed to confirm and refine the Alberta Merged Wetland Inventory mapping. The review will be completed in direct compliance with the applicable wetland review directives and is a requirement to support the Water Act approval application for wetland removal/disturbance. This task will also include a review for any Species at Risk (SAR) to confirm no additional efforts are required that are not included in this scope of work.
Step 2 – Approval Acquisition Support. Once ground conditions permit (i.e. spring 2023 before seeding), the Pit will be ‘ground truthed’ to confirm the initial mapping conducted as part of Step 1. All data collected will be in general compliance with Alberta Wetland Policy to support the application. A Wetland Impact Assessment Report (WAIR) summarizing the desktop and field data collected, will be prepared in compliance with Alberta Wetland Policy for any impacted wetlands identified within the Pit boundary. The findings of the WAIR would identify wetland areas to avoid or that require compensation for disturbance.
HRA Application: The selected Firm will submit a Historical Resources Application through the CMSW’s Online Permitting and Clearance system. Either clearance will be issued by CMSW via a HRA Approval or additional assessment will be requested via a HRA Requirements letter. Should additional assessment be required, preliminary estimated costs and scope of work for both archaeological or paleontological historical resource impact assessments (HRIAs) should be included in this proposal.
Water Act Application: To support this application, The selected firm will initially complete a field survey to verify the presence of water wells and surface water bodies within 1.6 km of the pit. A report will be prepared summarizing the findings of the survey. The firm will then complete and submit a Water Act application for a Groundwater Disturbance and an End Pit Lake to AEP using their Environmental Approvals System OneStop.
COP: A COP will be completed as per the current provincial regulations and guidelines and submitted to AEP as the Registration Application.
Additional assessment may be required based on the findings of the scope of work outlined above. This may include:
— Hydrogeological Assessment: If the results of the field-verified survey indicate potential impacts to a surface water body or a water well within 400 m of the Pit, then a hydrogeological assessment will be required. The selected firm should identify ways to monitor the ground water levels including the horizontal and vertical direction. The assessment and findings will be summarized in a report. The selected firm should identify the cost and selected contractor to complete this work as well if required.
— Archaeological HRIA: The selected firm should identify the cost, methodology and selected contractor to complete this work if required.
— Paleontological HRIA: The selected firm should identify the cost, methodology and selected contractor to complete this work if required.
C. PROPOSAL REQUIREMENTS
The consultant shall propose on both phases and the successful proposal will be based on the combination of both phases. It is understood that, due to potential budget considerations, the County does not guarantee that the project will be approved in whole or in part. The County will notify the successful consultant when to proceed with each phase.
The proposal should include the following information:
1. A list of staff that would be assigned to the project and details of their involvement. Include resumes showing relevant experience of the staff.
2. Name of sub-consultants to be engaged in the work along with information relevant to their involvement. Include resumes of the sub consultant’s staff assigned to the project.
3. Organization, working relationship and proposed method for carrying out the assignment.
4. A detailed work schedule of all project phases.
5. A detailed cost estimate for phases 1 and 2 supported by the following information:
a) Upset figure. Note that the fee shall be limited by an upset figure above which no further payments shall be made without the prior express written approval of the County.
b) Hourly rate of pay for each team member by name.
d) Anticipated number of work hours by project task and by team member.
e) Disbursement and travel costs; a mark-up of 10% will be allowed on the following:
• travel
• printing costs
• telephone/fax long distance calls
• courier service
• vehicle and equipment rental from private agencies
f) The number of field site days for testing and site visits noting that site days shall be completed prior to seeding or after fall harvest.
g) Sub-consultant costs. No mark-up will be allowed for any work undertaken by sub-consultants.
h) Details of any other related charges.
6. The Consultant shall exclude the Goods and Services Tax from all estimates.
7. No payment will be made by the County for costs incurred in the preparation or submission of this proposal. Selection of the Consultant will be based on the best overall value to the County and not necessarily the lowest cost estimate. It is likely that only one Consultant will be interviewed to further discuss their proposal.
8. This is a “Request for Proposal” and not an “Invitation to Tender”. You are therefore advised that the County reserves the right to:
a) Accept a proposal without negotiation.
b) Reject a proposal without negotiation.
c) Negotiate changes in the Technical or Financial content of the successful proposal.
9. The successful Consultant will be required to sign an Engineering Services Agreement prior to commencement of the assignment. This Agreement will stipulate that the Consultant must possess or obtain the following insurance with insurers licensed in Alberta:
a) Commercial General Liability in an amount not less than $1,000,000 per occurrence and $5,000,000 in aggregate, in respect of any claim for bodily injury and property damage.
b) Umbrella Liability in an amount not less than $4,000,000 per occurrence, and $4,000,000 aggregate, in respect of any claim for bodily injury and property damage.
c) Standard Automobile, bodily injury and property damage of at least $1,000,000 per occurrence, and $5,000,000 in aggregate, in respect of any claim for bodily injury and property
damage.
d) Professional Liability in an amount not less than $2,000,000 per occurrence, and $2,000,000 in aggregate, in respect of errors and omissions liability, and on a claims made coverage basis.
e) Workers’ Compensation coverage for all employees, if any, engaged by the Engineer in
accordance with the laws of the Province of Alberta
This service agreement will also include verbiage pertaining to limitations to liability clause as recommended to Camrose County by Brownlee LLP.
