Amendment 5: Upload the WWH/Q&A and extending the closing date to January 24. All other aspects remain the same.
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Amendment 4: Uploaded revised versions of the following solicitation documents: BSF (En/Fr), Resulting Contract (En/Fr), and Financial Bid Form. All other aspects of the solicitation remain the same.
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Amendment 3: Uploaded the updated solicitation documents. All other aspects of the solicitation remain the same.
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Amendment 2: Uploaded the Webinar PowerPoint presentation deck. All other aspects of the solicitation remain the same.
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Amendment 1:
Update the link for the ITR . All other aspects of the solicitation remain the same.
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Challenge-based Solicitation (CBS) – Initial Vendor Dashboard Solution (VDS)
This CBS process includes various Stages with corresponding Closing Dates and Times. Bidders should monitor this Notice of Proposed Procurement for any amendments to the CBS, including changes to these Closing Dates and Times.
As part of Shared Services Canada Scale Up initiative, this procurement is a set-aside for micro and small businesses that are either businesses owned or led by under-represented groups or indigenous businesses . ScaleUp is a social procurement initiative led by Shared Services Canada, in collaboration with TECHNATION, to increase the diversity of bidders on government contracts. Register on Canada's digital marketplace to increase your visibility and access even more future opportunities. It's free.
There is no security requirement.
SSC intends to award up to 3 contracts for up to $30k each for the Prototype. The draft prototype must be delivered by March 23, 2023. The total value of a resulting contract including any subsequent amendments or exercise of options will not exceed $238,000 (taxes included).
Requirement and Problem Statement
Shared Services Canada (SSC), Centre of Expertise in Agile and Innovative Procurement (CoEAIP) is looking for Vendor Dashboard Solution (VDS) to assist buyers in Agile Procurement Process and share information with vendors enabling them to understand the key steps, where the process is at and expected actions from vendors.
Suppliers participating to agile procurement processes lack information about the current status of a given agile procurement process. Refer to Attachment A - Statement of Challenge (SoC) for a detailed description of the preliminary SoC elements, including the Problem Statement, challenges and Minimum Viable Requirements.
Bilingual information Webinar
Although the webinar is not mandatory, it is highly recommended that you attend because we will be offering a more detailed explanation of the requirement and the steps to submit a bid, how to register for a Procurement Business Number (PBN), how to register for our Procurement to Pay (P2P) system, and it will also be a great opportunity for you to ask us questions. An optional Bilingual Information Webinar will be held on the following dates and times:
The Bilingual Webinar will be held on January 11, 2023 at 1:00PM ET.
Join the Microsoft Teams Meeting here:
Click here to join the meeting
Meeting ID: 286 949 516 39 Passcode: jPNUgx
Bilingual Invitation to Refine (ItR)
SSC will organize an Invitation to Refine (ItR) process after the bilingual webinar on January 12, 2023 at 2:30PM ET. The ItR will be composed by only one interactive engagement session with the supplier community to finalize the requirement. Suppliers interested in taking part of the ItR process should download the document Invitation to Refine Rules of Engagement and register at
ItR registration link
Procurement Process
Unlike traditional procurement, Challenge-Based Solicitations (CBSs) are based on the concept that Canada can best perform procurement if it presents the requirement as a need (problem statement(s)) and allows industry the freedom to propose innovative solutions that fill the need. CBS’s are issued in terms of needs and are accompanied by contractual conditions outlining industry participation, including mechanisms for evaluating proposed solutions. Solutions typically take the form of “prototypes”, and evaluations assess how well solutions satisfy the need. The Solicitation process is divided into two components: Invitation to Refine (ItR) and Final Challenge-Based Solicitation.
Throughout the ItR Sessions, Bidders are invited to provide feedback on the problem statement(s) by participating in videoconference interactions (Invitation to Refine events), and other types of activities facilitated by Canada, in order to help Canada, finalize the Challenge-Based Solicitation.
Following ItR Session(s), the Final Challenge-Based Solicitation is issued which includes contractual conditions outlining industry participation, and mechanisms for evaluating proposed Solutions.
Background
The CoEAIP is currently implementing a new contracting framework - Agile Procurement Process 3.0 (APP3.0). APP3.0 employs tools including flexible contracting mechanisms to improve the ability of Canada to move quicker and to produce better results. This Challenge-Based Solicitation is one of CoEAIP’s APP3.0 contracting mechanisms.
SSC and the CoEAIP are also committed to providing SSC employees with the knowledge needed to execute better buying approaches. As part of the deployment of APP3.0, the Enablers training curriculum within the Agile Procurement Learning Initiative (APLI) includes modules specifically designed to assist Procurement Officers with the inclusion of multiple agile principles into their day-to-day procurement processes.
The True Collaboration Approach defines when and how we engage vendors in Agile Procurement. This approach includes:
Sharing documents with vendors in draft format for review.
Collecting vendor input to the shared documents through virtual engagements and online questionnaires. Always prioritize dialogue over written feedback. Virtual platforms allow for anonymous contributions from the vendor community to protect commercially sensitive feedback while supporting real-time engagement.
Publishing or presenting a “ What We Heard ” summary report to share the input received and the actions that Canada took as a result with vendors.
Adjusting the process and documentation based on the feedback received. This contributes to not only an evolving design of the technical solution but also of the agile solicitation process to reflect vendor realities against Canada’s requirements.
Solicitation
If you wish to participate in this solicitation and submit a bid, please follow the instructions below.
This solicitation package includes 5 separate documents in both official languages and the Rules of Engagement, as follows:
A - ScaleUp Standard Instructions – read only pdf document B - Bid Submission Form – interactive pdf document C - Financial Bid Form - .xlsx document D – Resulting Contract – read only pdf document that will be updated at contract award E – Statement of Challenge – read only pdf
Rules of Engagement
Step 1
Ensure that your device is equipped with Adobe Acrobat reader. You will need Adobe Reader software to complete the Bid Submission Form.
Step 2
Please download the ScaleUp Standard Instructions document and read/review.
Step 3
Please download the Resulting Contract and Statement of Challenge for a complete overview of the clauses and conditions, requirement and all deliverables and timelines associated this process.
Step 4
Please download the Bid Solicitation Form and follow the prompts and complete all the fields required.
Step 5
Please download the Financial Bid Form and complete all of the boxes highlighted in yellow.
Step 6
Please return only the following completed documents to the contracting authority:
B - Bid Submission Form C - Financial Bid Form
Other steps you may start right away: Registering as a supplier in the SRI system and Registering as a supplier in the Procure-to-Pay system . You are encouraged to attend our webinar to get a better idea of how this works.
If you require assistance or have any questions, please reach out to james.morgan@ssc-spc.gc.ca.
Language
Documents may be submitted in either official language of Canada.
Negotiations
SSC retains the right to negotiate with Bidders on any procurement.
